Help shape the future of Box
Welcome to Box Pulse, our product feedback tool powered by UserVoice. Got an idea for how to improve Box? Share it with us and gather support or vote on other people's ideas. Your feedback is essential to informing roadmap decisions and shaping the future of our products. Thanks for joining our community!
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56 results found
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Make admin console reports (Folders & Files, Collaborations, Shared Links) run at scale
I saw on the Community site that there is a 10 million item limit, but my company has way more items than that. It is important for us to have these reports for security audits.
367 votes -
Enable scheduled reporting
Would like the ability to schedule automation, as well as schedule report exports.
173 votes -
Make it easier to filter events that occurred in a particular folder (including subfolders)
Use Case:
- There's a parent folder with multiple levels of sub folders.
- This parent folder is shared out to a group or some external collabs
- Parent folder's owner wants to know how many downloads have happened from the parent folderCurrently, seems like there's two ways to do this but neither are scalable or easy to do if the folder tree is complex:
Option 1:
Run Usage Logs on all download events over the given time period
Export the report
Use Excel or some other program to filter off of the "Contained in folder" column
This requires…78 votes -
Add Classification and Metadata information to Folders and Files Report
When running the folders files report, have it list out the classification tag that is added to each file, along with any metadata information that has been added.
52 votesThis suggestion has been delivered and is generally available (GA).
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Improve speed of CSV exports for reports
We'd like an improvement in the completion speed of Report csv export. We want to get the report much faster.
51 votes -
"Select All" or "Select All Folders/Subfolders" when running a report on a specific folder
When running a report on a "Selected Folder" would be helpful to be able to "Select All" or "Select All Folders/Subfolders" versus having to select each and every file/folder.
48 votesThis suggestion has been delivered and is generally available (GA).
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Shared Link Details: Add 'Date Created' Column
The Shared Link Details report is a great report currently that provides admins a wealth of information when performing an 'inventory' or security review of all existing shared links.
One additional column that would be very helpful to include is a 'Date Created' column that would provide a date entry for each shared link. This information is currently reported in Usage Logs, but is essentially impossible for an admin to correlate between the Shared Link Details report and the Usage Logs export for 'Item Shared' entries.
Add a 'Date Created' column to the Shared Link Details report.
This would be…
34 votes -
Filter the File and Folder Report
Filter by: User
Just folders (no files)
Just one folder (with its files)
Folders created in a certain timeframe
Wants the list of collaborators in that folder23 votes -
23 votes
We released this functionality and have updated our Community article to account for the new columns: https://community.box.com/t5/How-to-Guides-for-Admins/Best-Practices-Managing-Users/ta-p/171
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Group Admin - Customizable Permissions
Currently the Group Admin role is an all or nothing option, which, for some, provides far too many permissions (instant log in, etc.).
Just like Box has customizable co-admin roles, Group Admin permissions should be split out in the same way.
21 votesThis was delivered. Here’s a community article that describes how you can customize group admin permissions.
https://community.box.com/t5/How-to-Guides-for-Admins/Designating-Group-Admins/ta-p/221
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Enhance Box reporting feature
Box’s limited and slow reporting abilities are frustrating for their customers. This has been the same for past 7+ years of me working on Box.
It makes harder for IT teams to believe and justify to our business users that an application that cannot spin a basic out of box report on stored content for days, is the “Enterprise “ solution we recommend for our public company. And we have no other option but to wait for days for the report to “hopefully” work.
18 votes -
18 votes
We released an improvement to the Groups UI to allow the full group and folder names to be displayed. Long group and folder names will now wrap to subsequent lines so you will not have to hover over each group or folder name to view the full name.
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Add the ITEM ID to the User Activity report (when activity is against a file or folder) in order to join to Files and Folder report on ID
Add the item id to the User Activity report (when activity is against a file or folder). This would allow the User Activity events to be joined to the Files and Folders report data in order to report on activity against files and folders. An example report would be a list of all activity (Downloads, Previews, etc...) for a specific Box account. Currently the User Activity report only shows the activity that a specific user has done, but not what activities have been done against the content owned by a specific user. This would allow for a wide range of…
15 votes“Affected ID” for items in the User Activity report is now available: https://community.box.com/t5/Box-Product-Updates/Exports-of-User-Activity-report-to-include-ID-of-event-items/idi-p/73517.
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Collaborations Report: Add User Filter (same as Usage Logs)
Add ability to filter (like on Usage Logs) before running the report to avoid having to pull the report for all users (which takes quite a while as we know), then filter down in Excel.
Two Key Filter-able Options:
--Filter by Managed User
--Filter by Folder by choosing user -> choose folder OR by searching for folder nameThe Collaborations report is basically unusable as a large company due to the size of the report that's generated -- it's not scalable for us to have to pull the report for all users and filter down in Excel.
15 votes -
Box report status indicator
When exported reports are being generated in “Box Reports”, they would like more non-success outcomes to be shown in case the report times out, gets cancelled, pauses, etc, instead of continuing to show the “In Progress” status.
11 votes -
Input file/folder ID instead of folder name in Files and Folders report
Quite often folders with same name appear when the folder name is entered for filtering the folder to create the report, resulting in the report being incorrect although after long time waiting for the report to be ready.
By allowing to filter by file/folder ID instead of folder name, such mistake can be avoided and the the filtering can be made more accurate.10 votesGreat news!
We've rolled this out in a recent release. Thank you for helping make Box better!
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Send notifications to multiple emails
We have a separate instance for managed external users. Because they have to create a dummy email for these externals, the email is not one that is able to receive notifications. They would like the ability to tack on working emails (without the unique email constraint) so that these users can still receive email notifications.
9 votesThis feature, called the Alternate Notification Email, was delivered as an opt-in experience in the Admin Console on Sept 25, 2019. We also support developer APIs for admins who need to configure emails programatically. The community article can be found here: https://community.box.com/t5/Managing-Box-Users/Managing-notification-emails-for-managed-users/ta-p/75964
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External Collaborator Reporting
Have the ability to export the list of external collaborators with the items they are collaborating on (which the external users tab already shows).
9 votesThis information already exists in the Collaboration report. This report lists collaborations (managed and external users) on folders owned by that enterprise. Collaboration type is also called out so you can tell if the user is managed, external or if they have access via a group.
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Export Users - Use standard storage metric in managed user export report
The "Storage Use" column in the Admin Console uses various metrics (B, KB, MB, GB, etc.), which prevents them from sorting to see which users have the most storage, least storage, etc.
8 votesThis was delivered on 3/28/19
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Job Manager - Show status of which report exports are 'in progress'/'generating'
Many times when admins export a report from the Admin Console, the report doesn't instantly post to the Box Reports folder, so the admin is stuck in a limbo of continually checking the Box Reports folder to see if the file has been uploaded yet.
Request: provide a 'Job Manager' status page that shows all reports that are currently being generated along with the option to subscribe to an email alert once the report has actually been generated.
7 votes
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