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  1. Enhance Metadata Search for Text field for Japanese language ("contains" instead of "exact match")

    Currently, texts in Metadata can only be searched by exact match especially for Japanese characters. We would like to see an improvement to make it "contains" search as it is available in the standard search.

    40 votes

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    researching  ·  1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Query 2+ Metadata templates together

    I am interested in querying 2+ metadata templates together via the MD Query API. Right now, I can only query 1 template at a time.

    41 votes

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    not planned  ·  7 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Ability to easily update metadata template

    I have created and used a metadata template to comply with Japan's Electronic Bookkeeping Law, but it is complicated to input the metadata.
    We would like you to improve the functionality to make it easier to input the data.

    5 votes

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  4. Additional requirement to know in advance how long it will take to cascade metadata

    I would like to improve the time to add the Box metadata instance to the folder.This section explains the background of the improvement request.

    The following article from Box states that the time to complete adding a metadata instance to a folder varies depending on the size of the structure.

    References:
    https://support.box.com/hc/en-us/articles/360044195873-Cascading-metadata-in-folders

    ・Excerpt from the above article
    What is the expected time from file upload to metadata cascade?

    Applying metadata via the cascade policy is not an immediate action, and may take some time depending on the size of the folder structure.

    [Improvement Request Details]
    When I actually use this…

    2 votes

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  5. Comments should copy over when files are copied from one folder to another

    Not sure why this has changed, however, when copying files from one folder to another (inside a parent folder) it would be great if the comments would also copy over. They used to, up until mid-2021. For example, I have files I share for approval in a working project, that I copy into an ASSETS folder after approval

    2 votes

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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

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  6. Make metadata attributes required on templates

    We need a way to make selected attributes required custom templates, so that when the templates are applied to Folders/Files the user can not save the metadata form bypassing the required metadata.

    1 vote

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  7. Global Metadata Variable

    Provide functionality for metadata variables to be referenced globally within other metadata templates.

    For example, company regions change annually. If we need to add a new region (South) to our current regions (Central, East, West), we have to update each individual template with a region field. It would be ideal if we could update the regions in one global variable that can then be referenced in all metadata templates. This process today is time consuming, decentralized, and error prone.

    19 votes

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  8. Add a report that lists metadata set for folders and files.

    There are many metadata templates, and each users can set them.
    In this situation, being able to see in lists what metadatas are actually applied to which files/folders and what values ​​are set can be very helpful in managing contents and metadata.

    66 votes

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    7 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

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    Our Product Managers are gathering feedback and additional use cases regarding this suggestion. Please add your comments and support this suggestion so we can prioritize it accordingly. If you can add a sample or a report structure you'd like to see, that would be helpful!

  9. starts with, ends with, contains in metadata search

    We have quite a large number of folders and files for a specific application in Box. To filter results, we'd like toi be able to use "Contains", "starts with" or "ends with" in the metadata search fields

    62 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Ability to read the EXIF data in the photos that are uploaded

    I need Box to read the EXIF data in the photos I upload. Having access to that would make categorizing and finding assets infinitely easier. If I could sort by the metadata already included with an image file I would be able to find by date, location, resolution, etc automatically. A default metadata template should be created that matches that of EXIF data so that it automatically loads. You could then find the images you want by searching the EXIF data then could apply other metadata to add more relevance.

    1 vote

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  11. Ability to grant Metadata When Uploading Multiple Files in a File Request

    Under the current Box specification (December 10, 2021), when uploading multiple files at the same time using a file request, all files are given the same metadata. To comply with the Electric Book Storage Act, I believe that when users upload multiple files using file requests in Box, metadata must be attached to each file. We strongly hope to add the ability to grant metadata to individual files to file requests.

    2 votes

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  12. Metadata: enable cascading Metadata for custom Metadata

    I enabled Cascading Metadata, but can only use existing Metadata Templates. When I try to use custom Metadata that is not an existing template, I get error: "Cascade policy cannot be applied to custom metadata at this time."

    1 vote

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  13. Enable option (e.g. Shield Classification tag) where users must provide a reason for changing a metadata value when updating a document

    Enable option (e.g. Shield Classification tag) where users must provide a reason for changing a metadata value when updating a document.

    This would be for very important documents.

    2 votes

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  14. Box Relay

    Allow metadata and other substitutions in the message body and subject lines of the Assign a Task and Send a Notification outcomes. We would like to be able to customize message body and subject lines with one or more metadata items. As an example, if we have a workflow that is being run for each of several subject people (think onboarding a group of new employees), the tasks will be assigned to the same user for multiple people. We'd like to add name of target employee in the subject line or body of the outcomes.

    3 votes

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  15. Ability to track metadata template history

    I would like to have ablity to track history for metadata templates in user activity report or security report to know who has created/edited/deleted templates, and what has been changed at what timestamp.

    4 votes

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  16. Ability to preserve metadata when overwriting a file

    In order to overwrite a file, if you download it and then upload it again, metadata and other information that is set only for the file will be lost.
    Please make it possible to overwrite files with metadata and other information only on Box, without downloading.
    Or, please add the ability to copy metadata only.

    This would allow for more seamless sharing of data handled by different companies and departments.

    (Japanese)
    ファイルの上書きするために、ダウンロードした後再度アップロードするとメタデータなどのファイルにしか設定されていない情報が消えてしまいます。
    ダウンロードしなくとも、Box上だけでメタデータ等の情報を含めてファイルを上書きできるようにしてください。
    もしくは、メタデータのみコピーできる機能を追加してください。

    これにより、企業や部署毎に扱うデータをよりシームレスに共有することができます。

    1 vote

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  17. Metadata: enable functionality where users must provide a reason for changing a metadata value on highly protected content

    Metadata: enable functionality where users must provide a reason (e.g. a comment) for changing a metadata value on highly protected content.

    Possibly, we offer the option to configure Box Shield Classification Tags for this. E.g. The tag could say "metadata changes require justification."

    1 vote

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  18. Show file/metadata info from Photoshop image files

    Photographers submit their images to our Box account for use in our publications. The industry standard is for professional photographers to add metadata like the photo credit and caption to each photo using the "File Info" tool in Photoshop. Unfortunately, after doing so and then uploading the images to Box, the metadata added in Photoshop is not visible in Box's metadata section. Please consider exposing this info under "details" or "metadata."

    Extra credit: Allow us to edit that same metadata in Box. Doing so would allow the correct credit and caption info to flow into our InDesign layouts. Saving lots…

    12 votes

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  19. Have the Box Metadata Live with the file in in the XMP packet

    Upon EXport of a file from Box all "Box" metadata should be appended to the XMP packet of Valid Formats under a Box Schema. For example, any image format should move with the associated metadata from one system to another if you have to export from box to a 3rd party dam you don't want to have to export all the metadata with it as a separate file - appending to the XMP would be very useful

    2 votes

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  20. We need to have AND support in Metadata multi-select fields

    There needs to be an option, in searching for Metadata attributes which are multi-select, to choose AND or OR relationships between the chosen attributes.

    3 votes

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