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165 results found

  1. Open Shared Link Controls: Default Password Requirements for Open Shared Links

    REQUEST: Admin would like the ability to set a global control whereby all public/open ('people with the link') links must have a password.

    Our current controls on shared links impact all 3 Shared Link permissions causing additional impact on the user experience.

    145 votes

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    23 comments  ·  Security  ·  Admin →
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    Instead of “require password” security control, we intend to support “Require OTP” requirement for public links (via SMS, Email, or TOTP). I wanted to share where we are headed. We do not plan on delivering this ask as is, but we do intend to solve the security use case behind it.

    Please comment if you disagree.

  2. Collaborator Expiration - Include Co-Owner(s) in the Email Notification

    Current Behavior:

    --Email Notification - Sent to 'affected users' (defined as Folder Owner and the original Inviter, aka the person who invited in the collaborator who is about to expire)
    --Ability to Extend Expiration Date - Folder Owner & Co-Owners

    REQUEST: Add Co-Owner(s) to the email notification distribution so that they can take the burden off the folder owner (since co-owners already have the ability to extend the expiration date).

    81 votes

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    4 comments  ·  Security  ·  Admin →
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  3. Send a "here's how your items are shared" report to each user periodically

    One of the most common sources of security breaches is due to a user inadvertently sharing an item more broadly or for longer than they intended.

    A simple way to help limit those sorts of security breaches would be for Box to email every user a report periodically (configurable by the admin, but roughly monthly) that said "Here's how everything you own is shared with other people, and here's a link to the KB article that'll tell you how to fix it if it's not what you want", then showed a report of their folders, files, and shared links, with…

    80 votes

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    not planned  ·  4 comments  ·  Security  ·  Admin →
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  4. Shared Link Password Policy

    Much like the default link expiry policy we would also like one specific to forcing passwords for shared links and preferably being able to define that policy with minimum characters and complexity.

    Bonus would be passwords that are auto-generated and viewable by the creator of the shared links to minimize the need for external tools.

    60 votes

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    not planned  ·  10 comments  ·  Security  ·  Admin →
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  5. 49 votes

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    not planned  ·  2 comments  ·  Security  ·  Admin →
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  6. Allow the use of Linux devices as approved devices.

    We had Linux based user using Box web console and as of the July update, they are no longer able to access Box. I would like to see Linx OS be added to the approved Operating Systems list in the Admin Console for enterprise settings.

    45 votes

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    not planned  ·  0 comments  ·  Security  ·  Admin →
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  7. Add hardware token security for 2FA

    Yubikeys and similar devices allow for hardware token security and are highly recommended. We want to implement it across devices (ipad, iphone, android, MacOS, Windows) and this must include Box

    SMS 2 factor is considered very hackable and has been hacked many times.
    How can we use Yubikeys with Box.com ? What are your plans on this?

    44 votes

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    9 comments  ·  Security  ·  Admin →
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    We now have the ability to use TOTP for 2FA. In addition, admins can enforce TOTP for managed/external users.
    We do want to support FIDO standards for 2FA in the future and will update this idea with more details once we have a concrete plan.

  8. SSO exception

    Ability to have exceptions for SSO for specific amdin accounts/test users. Use case: there's a series of admin accounts we use that own folders/content in Box but aren't actual users. Now when we want to turn on SSO - we now have to have OKTA accounts for those accounts and test users, when we'd prefer to just do Box 2FA for those vs. SSO enabled for all

    30 votes

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    0 comments  ·  Security  ·  Admin →
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  9. 'Email Shared Link' - Add Reporting for the Recipient (Who the shared links were sent to)

    When sending shared link emails (via the Shared Link modal -> Email Shared Link option) we do not report on who we sent the email to.

    REQUEST: In the UI and Excel exports, add information on who the shared link email was sent to.

    26 votes

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    1 comment  ·  Security  ·  Admin →
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  10. Add granularity to shared link controls

    Based on organizational requirements and the variance, there should be additional controls such as limiting the capability to create shared links (open Links) to Admins or designated personnel as an option. This would allow for greater granularity as some divisions within an organization may have a need to share publicly, while also securing sensitive information

    23 votes

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    3 comments  ·  Security  ·  Admin →
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    For now, we are focussed on solving bulk management issues with Shared Links.

    Box Shield is an additional option for enforcing granular controls on content.

  11. 22 votes

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    1 comment  ·  Security  ·  Admin →
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  12. 21 votes

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    2 comments  ·  Security  ·  Admin →
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  13. Enforce parent folder collaboration restrictions on moved folders

    Make sure that folder settings apply to all the subfolders. Currently, even if you restrict collaboration to within your company through folder settings, a folder that is already collaborated to external users can be moved into that folder. Right now, we don’t have the mechanism to check if a folder that is about to be moved is collaborated to external user.

    20 votes

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    not planned  ·  3 comments  ·  Security  ·  Admin →
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  14. Open Shared Link Controls: Prevent Open Shared Folder Links without Disabling Company Folder Shared Links

    Right now you can't disable Open folder links without disabling Company folder links. The native Box setting for this is too restrictive (prevents sharing folders internally other than via collaboration).

    18 votes

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    1 comment  ·  Security  ·  Admin →
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  15. Custom Watermarking

    User would like the ability to increase the size of the watermarks, as well as the frequency that it shows up on the documents

    16 votes

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    0 comments  ·  Security  ·  Admin →
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  16. Email Notifications for Expiring External Collaborators

    In addition to the owner of the folder receiving a notification that a collaboration is expiring, the user who initiated (invited) the collaborator, and the collaborator themselves receive notifications.

    14 votes

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    2 comments  ·  Security  ·  Admin →
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  17. Collaboration Blacklisting

    We would benefit from the ability to make a blacklist of collaborations (perhaps via domain) to prevent against the inbound or outbound collaboration with a certain (or set) of domains.

    The current collaboration whitelist capabilities do not permit for blacklisting -- they only allow for whitelisting.

    For example: "Can we block all inbound and outbound requests to/from a certain domain (e.g., gmail.com)?"

    13 votes

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    0 comments  ·  Security  ·  Admin →
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  18. Allow owners and co-owners of folders to be notified of auto-expiration events

    Instead of only the owner and collaborator inviter being notified, include all folder co-owners in the email notification.

    12 votes

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    not planned  ·  0 comments  ·  Security  ·  Admin →
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  19. Require password when sharing with external users

    There is a regulation in Japan called the privacy mark, where obtaining this qualification you need to put a password on all files you share outside of your company. Without this qualification you are not allowed to do business in certain industries

    12 votes

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    0 comments  ·  Security  ·  Admin →
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  20. 12 votes

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    not planned  ·  2 comments  ·  Security  ·  Admin →
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