AdminAnonymous
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1 vote
Thank you for your suggestion.
We explored this during our initial investigations, and our customers told us they did not want record of prior holds in this view, thus potentially implicating them in still being responsible for the litigation.
This is not planned work but may be reconsidered if there is a ton of customer feedback to the contrary.
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46 votes
Thank you for the feedback! At this time, we cannot prioritize this request, but will keep this under consideration for future feature prioritization.
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30 votes
Thanks for the suggestion. Please continue to post use cases and feedback, to help us prioritize for a future release.
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commented
This is extremely important because today if I make a very small change (e.g. a comma vs a period), then it creates a new document version. I need to filter, distinguish, and be able to tag or configure the nomenclature between minor and major versions (e.g. completed contract, redlined contract, first draft).
An error occurred while saving the comment AdminAnonymous
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commented
Please prioritize this! This request is coming from a Box client who potentially will grow $XXX,XXX with Box when we launch this.
"The system must have the ability to distinguish document versions as either Major (e.g. x.0) or Minor change (e.g. 0.x)."
"Users must provide a reason for changing a value when updating an approved (i.e. major version) document."
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An error occurred while saving the comment AdminAnonymous
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It would be helpful to clarify what we mean by "deactivating." If we are talking about:
(1) Deleting Managed Users and preserving permissions to content for all Invited Collaborators, then this is already possible today. We simply transfer content to someone else, and this is built into our workflow when deleting Managed Users. All access and permissions for Invited Collaborators is preserved.https://support.box.com/hc/en-us/articles/360043694514-Deleting-Managed-Users
(2) or marking a Managed User as Inactive. When marking an account as Inactive, this will freeze the user’s account, preventing them from making changes to any files. Their content will be frozen for all collaborators too, and Box Sync will also be disabled for the user.
https://support.box.com/hc/en-us/articles/360043693014-Best-Practice-Terminating-Employees
It would be nice to have a third option where we can mark an account as "Inactive, but Invited Collaborators still have access to content."
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Update: Threaded Replies on on the roadmap for Q4FY26
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Ideally this would be built into the UI by now...
If the concern for adding a 'Released Holds' section is that this might implicate that a legal team and/or company is still responsible for the litigation, then this can easily be solved by flagging in the UI that this is for audit purposes only and/or the company is no longer responsible for the litigation.
At the very least there should be a report that we can pull to audit and/or see previous legal holds.