Folder Setting Limitations - Box Drive
We have folders for each office where they store their active and archived (old) jobs. These folders can can contain many hundreds of job folders (sub folders to the parent folder) representing hundreds of GB and even over TB in some cases of data. It is way too easy for users to simply check ‘mark for offline’ in Box drive or attempt to sync the folder in Box Sync.
When that happens we have custody of data issue for a ton of files. Further it allows people to easily steal data in bulk. Just in the past week we have had two users “accidentally” mark for offline over 150 GB and often times it just fills their local drive and everything stops working. Having people be ‘viewers’ of these folders is not an option as they are working on the jobs. This happens a lot in our organization, so I’m sure other customers experience this as well.
Box should have a Folder Setting that has some control of this. Maybe something like:
Download via webapp (Allow - yes/no; apply to subfolders- yes/no)
Box Drive MFO (Allow - yes/no; apply to subfolders- yes/no)
Box Sync - Allow Sync (Allow - yes/no; apply to subfolders- yes/no)
AdminErica Mims
(Admin, Box)
shared this idea
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Michael Miller
commented
This is a great idea.