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  1. Launch workflow at end of retention policy

    There should be an option to launch a workflow process when a retention policy expires. This would allow for use cases such as moving the file to an archive, destruction approval, etc.

    11 votes
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow users to easily set retention on an individual file or folder

    End users need to have the ability to easily apply retention policies to individual documents. They should be able to click an apply policy button, choose the policy and click OK
    Policies should be able to be configured so that users only see policies that apply to them or they have access to.

    7 votes
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Color coding for folders with Box Governance Retention Policies applied to them

    To easily identify folders with a certain retention policy, please enable Box users to set either default or customized colors on retained folders to easily identify them

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Increase the limit on the number of files in the recycle bin

    Hello, I understood that the recycle bin had a limit of 100,000 files, it would be relevant to be able to increase this limit, either via the administration interface or by requesting Box support. Currently the trash "crashes" when it exceeds this threshold ...

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  5. API to Find which Legal Hold Policy a Box Resource is held under

    There is no practical way to find out via the APIs under which Legal Hold policy the Box Resource is held under.

    3 votes
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    under consideration  ·  0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  6. The Ability to query which legal hold policy is assigned to a file.

    We have 10s of millions of files assigned to a single legal hold policy. We would need to be able to query by file ID to see which policy is attached to the file instead of the current way which is query by legal hold to see what files are assigned. That way doesn't work for us due to the number of files assigned to a single policy.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  7. View Legal Hold Policy for File/Folder in Web App

    Need the ability for users to be able to view in the web app which Legal Hold Policy their content is held under. Just like how the web app currently shows in case of Retention Policies.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to prevent users from adding/deleting files and folders of a specific folder without affecting that folder's sub-folders

    Example: I have a top level folder called 'Top'. Inside that folder I have two other folders 'A' and 'B'. I would like to prevent users from adding and deleting content in the 'Top' folder but still allow them to add and delete content in folders 'A' and 'B'.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Ability to move deleted trash items to org wide "Vault"

    User some times delete trashed items by accident (instead of restoring them), asking Box Admins to raise support ticket to retrieve from the backup.

    Also, some organizations have legal requirements or policies to retain files & folders indefinitely, yet want to hide from users when user have decided to deleted completely from their Trash.

    This shall hide permanently deleted trashed items from the users, but allowing Box Admins to see/retain them and quickly restore accidentally deleted trashed items.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Ability to automatically set auto-deletion of subfolders under a given folder.

    Currently, we can manually set auto-deletion of a folder via folder settings. We want auto-deletion be set automatically for all newly created folders and files that are under a given folder (in a similar way as how folder-based retention policy auto-delete file versions under the folder.). Unlike retention policy which only admins can configure via admin console, we want this feature to be configurable by end users.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  11. When retention policy expires, have option to archive rather than delete

    At the end of a set retention policy, add an option where the content is automatically moved into a designated archive folder.

    3 votes
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    not planned  ·  1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Compliance & Retention of File Activity Comments

    We are using the Activity section on each file to keep a running list of processing notes for each documents - ie invoice approvals, marketing and advertising review, etc. More granular control of comment governance would be very helpful.

    For instance, including comments in permission settings to prevent a user from deleting comments, or include in Governance Admin Panel an option to disable comment editing. Comments should also be subject to the same retention requirements imposed on the file itself - ie if the file has a 5 year retention period.

    Also, while there is a User Activity report that…

    5 votes
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow to freeze file and folders

    Allow to freeze file and folders, which will not allow any collaborators including the owner to perform any changes to files and folders. Example: prevent creating new versions of the files, prevent moving content to trash, prevent change of metadata etc. Basically complete lock, which can only be unlocked at the end of a retention period. The purpose is to manage enterprise records. May be some sort of retention policy that lets us do the above. The current lock feature does not provide the level of freeze we are looking for.

    2 votes
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    3 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add an event for file being released from legal hold.

    We already have an event for removing the legal hold assignment, but that doesn’t tell us if each of the files under that hold is released from the hold or not.

    2 votes
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Ability to delete expired policy

    I hope to be able to delete a policy that is retired and no files are applied

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add another option for deleting trash to "Only allow Policies to delete trash"

    As of now if you want to allow Retention Policies to delete trash, you have to have the trash set to delete after a set timeframe of 90, 60, 30, 10, 7 or 1 days. There should to be another option to Never auto delete EXCEPT from Retention Policies. This would safeguard end users from losing data that has been mistakenly added to the trash while giving us the option to set up retention policies to be GDPR compliant or remove sensitive data .

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Set multiple email accounts for the “To a specific email address” of Compliance Email Archive

    Would like to set multiple email accounts for t “To a specific email address” of Compliance Email Archive.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  18. UI for Legal Holds

    A piece of UI feedback on legal holds: the buttons “release” and “report” are quite close to each other, but do drastically different things. While there is a secondary confirmation screen, it still might be useful to create more physical separation between the two to prevent mistakes.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Include all file names in expiration notices of retention policies

    Retention notifications to include the name of each file (instead of just names of folders containing the files) that will expire in 14 days

    11 votes
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    under consideration  ·  0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability to set a legal hold on multiple users in one operation

    would like to be able to set a legal hold on multiple users (400 users) in one operation. The reason behind why is that “it would be a huge time saver for organizations that have lots of users to be able to add them all to a legal hold or other governance policy at once rather than one at a time. If there were a master distribution group such as “all users” that could be used instead of having to start typing each user’s name one by one that would do the trick.”

    1 vote
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    existing feature  ·  1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
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