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  1. BOX should give us more options to work with subfolder access

    When you give the Viewer access to a group of people in the root of a structure, you could work with subfolders by 1) removing some people from access specific subfolders or 2) changing the type of access specific person would have. For example,
    1) I have specific content that should be restricted but need to manage it in a single place. If I try to remove a person from a subfolder, it will remove this person from the whole structure.
    2) I can create a root folder called "Teams" and give everyone the viewer access to it (since the…

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  2. Ability to move deleted trash items to org wide "Vault"

    User some times delete trashed items by accident (instead of restoring them), asking Box Admins to raise support ticket to retrieve from the backup.

    Also, some organizations have legal requirements or policies to retain files & folders indefinitely, yet want to hide from users when user have decided to deleted completely from their Trash.

    This shall hide permanently deleted trashed items from the users, but allowing Box Admins to see/retain them and quickly restore accidentally deleted trashed items.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to automatically set auto-deletion of subfolders under a given folder.

    Currently, we can manually set auto-deletion of a folder via folder settings. We want auto-deletion be set automatically for all newly created folders and files that are under a given folder (in a similar way as how folder-based retention policy auto-delete file versions under the folder.). Unlike retention policy which only admins can configure via admin console, we want this feature to be configurable by end users.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  4. Compliance & Retention of File Activity Comments

    We are using the Activity section on each file to keep a running list of processing notes for each documents - ie invoice approvals, marketing and advertising review, etc. More granular control of comment governance would be very helpful.

    For instance, including comments in permission settings to prevent a user from deleting comments, or include in Governance Admin Panel an option to disable comment editing. Comments should also be subject to the same retention requirements imposed on the file itself - ie if the file has a 5 year retention period.

    Also, while there is a User Activity report that…

    5 votes
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  5. When retention policy expires, have option to archive rather than delete

    At the end of a set retention policy, add an option where the content is automatically moved into a designated archive folder.

    2 votes
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add an event for file being released from legal hold.

    We already have an event for removing the legal hold assignment, but that doesn’t tell us if each of the files under that hold is released from the hold or not.

    2 votes
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Ability to delete expired policy

    I hope to be able to delete a policy that is retired and no files are applied

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add another option for deleting trash to "Only allow Policies to delete trash"

    As of now if you want to allow Retention Policies to delete trash, you have to have the trash set to delete after a set timeframe of 90, 60, 30, 10, 7 or 1 days. There should to be another option to Never auto delete EXCEPT from Retention Policies. This would safeguard end users from losing data that has been mistakenly added to the trash while giving us the option to set up retention policies to be GDPR compliant or remove sensitive data .

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Set multiple email accounts for the “To a specific email address” of Compliance Email Archive

    Would like to set multiple email accounts for t “To a specific email address” of Compliance Email Archive.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  10. UI for Legal Holds

    A piece of UI feedback on legal holds: the buttons “release” and “report” are quite close to each other, but do drastically different things. While there is a secondary confirmation screen, it still might be useful to create more physical separation between the two to prevent mistakes.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow to freeze file and folders

    Allow to freeze file and folders, which will not allow any collaborators including the owner to perform any changes to files and folders. Example: prevent creating new versions of the files, prevent moving content to trash, prevent change of metadata etc. Basically complete lock, which can only be unlocked at the end of a retention period. The purpose is to manage enterprise records. May be some sort of retention policy that lets us do the above. The current lock feature does not provide the level of freeze we are looking for.

    1 vote
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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability to set a legal hold on multiple users in one operation

    would like to be able to set a legal hold on multiple users (400 users) in one operation. The reason behind why is that “it would be a huge time saver for organizations that have lots of users to be able to add them all to a legal hold or other governance policy at once rather than one at a time. If there were a master distribution group such as “all users” that could be used instead of having to start typing each user’s name one by one that would do the trick.”

    1 vote
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    existing feature  ·  1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  13. Contents Security should report the cause of policy violation

    When [Contents Security] catches a policy violation, Box tells the name of policy only.   So Box users need to find the violation data though the file.   If Box can explain a detail point of violation, it will help users to understand and find the cause of violation quickly and easily. 

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  14. Include all file names in expiration notices of retention policies

    Retention notifications to include the name of each file (instead of just names of folders containing the files) that will expire in 14 days

    7 votes
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    under consideration  ·  0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  15. Apply policies to duplicate files

    Identify duplicate files in Box, and apply any policies in place onto all duplicates

    5 votes
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Reset Governance settings

    JFE Steel like to reset Governance setting when Box turned on Governance setting again. JFE Steel set up upload policy when they had POC. Then they did not purchase Governance. When they purchased the Governance later, the setting the customer configured before became effective again. This confused customer. So, Governance setting should be reset when Box turned on the feature.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Custom Terms of Service - Archive of Previous ToS Text

    Currently, when changes are made to the text in an existing custom ToS, Box does not save the original text that was signed off by previous users. Only the most up to date version of the text will be available in Box. I would like to request that, for compliance reasons, there's an archive of previous ToS available so it is clear which specific language each user has signed off on.

    1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  18. Warning when moving files into folders with different retention policies

    Warn or prevent the user if they are moving a file from a folder with longer retention policy to a shorter retention policy that the longer retention will still hold

    5 votes
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    under consideration  ·  0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Indefinite retention for top level, Finite retention for sub-folders

    Ability to have an Indefinite retention policy as a top level folder and Finite retention policies on sub-folders. Sub folders should by default inherit from the parent, but if listed in another policy then the sub folder should be able to override the default

    a. This would prevent having to have separate folder trees for Indefinite and Finite policies

    b. The parent could be ‘Work in Progress’ and then just move to a sub folder…keeps the documents more logically organized by department

    5 votes
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  20. 1 vote
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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
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