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  1. File Request Branding EID wide.

    Custom branding for file request feature. Ability to apply one custom branding template to the entire EID so that the branding is consistent across the entire enterprise.

    18 votes

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    4 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  2. Be able to specify a document or a shared link in “Send Notification” outcome

    It would be convenient if the “Send Notification” outcome had an option to specify a document or a shared link in the notification body.

    Right now it is only possible to input plain text.

    18 votes

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    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  3. API for "CRUD" for Box Relay and Box Relay Lite

    We have created over a hundred of Relay workflows and have currently faced a difficulty in adjusting all rules when our orgnization is changed. We would like to have a set of APIs for Relay for creation, reference, update and delete operations (so called CRUD).

    Also we would like to have an way to update folder ID(s) on existing workflows. It would help so much especially when annual org change happens.

    7 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  4. Create a Box group/alias or ability to select a different name to replace the workflow owner’s name.

    I’ve created several Relay workflows across the business and the issue I found is that people are reaching out to me because my name is tied to a task that is assigned to them. Often times, I do not have any context to the workflow so it results in me having to reach out to the person who started/uploaded the document. We want to avoid approvers having to reach out to the workflow owner vs. the actual owner of the program. This process would not be sustainable if it were rolled out to a larger company.

    Currently Example: Hayley creates…

    79 votes

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    under consideration  ·  1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow groups to be added as collaborators in Relay “Add Collaborator” outcome

    Would be great to be able to add a group of collaborators “Add Collaborator” outcome. Right now only single users are accepted as input.

    9 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  6. Relay:Users who have already been invited in a group will not be invited with "Invite assignees as Viewers/Editors"

    [Background]
    A new feature has been added to Relay called "Invite assignees as Virwers/Editors".
    "Invite assignees as Virwers/Editors" are sent to users who have already been invited in the group.
    This is confusing because additional invitations are carried out to users who have already been invited.
    Furthermore, operationally, this requires the collaboration to be removed from the relevant file each time.
    *As a company rule, we are not allowed to collaborate with individuals individually, except in groups to which they have been previously invited by Admin.

    [Request]
    Users who have already been invited to a group should not be invited.

    4 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  7. Improve Relay workflow search bar (end user view)

    Relay search is hard to use (cursor pointer disappears while typing)
    This happens only in end user panel, admin search is not affected

    5 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  8. Notifications from Box Relay aren't very useful without linking back to the file or folder

    Relay is a great tool - but the Notifications aren't very useful. There is no way to link to the actual file or folder that is involved, so the user gets a very nebulous notification that is basically meaningless. Instead of being helpful, it could actually cause confusion for the user, if there are multiple activities happening at the same time.

    Please update this functionality! Thanks!

    6 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add option to cancel workflow

    Currently there is only delete option to stop the workflow.
    Workflows are stalled or stacked as in progress sometimes. We want to assign similar task manually or re-assign the same task to complete the workflow in time.
    But it will cause duplicated tasks assigned unexpectedly or file operation (move or copy etc.) is executed twice. This is very confusing.
    So we want to cancel the existing workflow before manual workaround.

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  10. cascade

    Box needs to add the cascade option to all Relay triggers to catch activity in underlying subfolders. The alternative is having to create several relay workflows that is too cumbersome to manage and doesn't scale.

    5 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  11. Relay: Invite external user at Manual Workflow start

    We have a manual start workflow where we want to collaborate a volunteer to a template folder where they need to fill out some forms and upload back to a Box folder. Relay does not seem to let the workflow starter enter the collaborator's email UNLESS they already exist as an external user.

    8 votes

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    5 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  12. Relay lite: allow admin to change the workflow owner

    Box Relay creates a workflow (Folder creates a task that requests invoice processing and is used to manage outstanding tasks) that enables clerical employees to process invoices more efficiently. However, when the employee is transferred, the workflow that has been created is not transferred to the next person in charge. If a useful workflow can be managed as a company, not as an individual (Change the workflow owner for contact changes), it will be very useful for business efficiency.

    65 votes

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    3 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  13. Change a specification of the PST time given when conflicting item's name on Box Relay.

    Currently, no matter what timezone users/enterprise set in its settings, the PST timestamp will be added to the item's name when conflicting name on Relay.

    The specification will be changed to add the date and time depending on the user/enterprise settings.

    10 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add ability to set time for reminder notifications by each user or admin.

    Currently assignee will receive reminder notification 24 hours before the due date of the assigned task. Users are receiving these reminders at mid of night and they want to receive them in daytime.

    Box Relay can set the default due ("time to complete" option) like how many days and hours.
    This default due is set automatically based on when the task is started. So for many cases, the reminder will be sent out because the task is started in daytime.

    But non-Relay task (General and Approval task) can set only due date from calendar picker, like "June 16". The due…

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  15. 3 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  16. Support multi-file for rejected task trigger in Relay

    Suppose you like to assign an approval task to a person with multiple files and when the task is rejected, you like to move the package of those “rejected” files to a different folder("Rejected folder) instead of having them sat in the triggered folder.

    For a single file, you can create the following workflow containing 2 flows and it works perfect as expected, however it doesn't work for multi-files...
    Flow 1: Trigger Manual start-> Outcome: Assign task -> When rejected, the flow is end
    Flow 2: Trigger Task -> Outcome: when the task is rejected, move the file to “Rejected…

    26 votes

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    under consideration  ·  0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  17. Relay:Enable/disable the "Invite assignees as Viewers/Editors" option

    A new feature has been added to Relay called "Invite assignees as Virwers/Editors".
    Perhaps, it is possible that, due to a mistake, users who should not be collaborating are automatically collaborated with.
    However, in the current specification, the checkbox for this feature cannot be changed from enabled.

    We would like the checkbox to be able to be unchecked optionally.

    誤操作により、本来権限を付与されるべきではないユーザーがコラボレートされてしまう可能性があるため、
    チェックボックスのチェックを任意で外せるようにしてほしい。

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  18. File request link folder-level control

    Enable file requests at a folder level to restrict internal-only folders vs. not. There are existing folder-level settings that can restrict external collaboration and what type of shared link can be crated, but the same ones don't exist for File Request links. It would be great to have the same feature parity between shared links and file request links when wanting to restrict access.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add “Specify when started” option in “Send a notification” outcome

    There is an option “Specify when started” in “Assign a task” outcome. It would be convenient to have a similar option in “Send a notification” outcome, since the recipients might vary depending on who started the workflow.

    5 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  20. Copy file in workflow should create a new version if file already exists

    I am creating Quality Management workflows. At the end of the workflow the released document is copied to a new area, that is shared with the consumers of the QM-documentation.

    Works fine the first time we run the workflows. If we update the document and run the workflow again, the target file is not versioned: we get a new file with the same name and a timestamp added to it.

    I appreciate this behaviour in some situations and understand why you have chosen this solution. However we would like to have the option in the workflow to "version the file,…

    7 votes

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    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
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