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  1. Create a Box group/alias or ability to select a different name to replace the workflow owner’s name.

    I’ve created several Relay workflows across the business and the issue I found is that people are reaching out to me because my name is tied to a task that is assigned to them. Often times, I do not have any context to the workflow so it results in me having to reach out to the person who started/uploaded the document. We want to avoid approvers having to reach out to the workflow owner vs. the actual owner of the program. This process would not be sustainable if it were rolled out to a larger company.

    Currently Example: Hayley creates…

    62 votes
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    under consideration  ·  1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  2. relay assign workflow

    When a user leaves the company, the admin (or the user) should be able to assign his workflows to someone else. So far, the admin can only deactivate a workflow. We have cases where the relay workflow has 46 steps and if the owner leaves the company, the job is lost. It is a waste of time. As well, folder problems should be highlighted if the user is replaced, thus allowing either the assignment of permissions to the folder(s) or the ability to switch to new folder(s).

    21 votes
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    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  3. Change a specification of the PST time given when conflicting item's name on Box Relay.

    Currently, no matter what timezone users/enterprise set in its settings, the PST timestamp will be added to the item's name when conflicting name on Relay.

    The specification will be changed to add the date and time depending on the user/enterprise settings.

    9 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  4. Relay lite: allow admin to change the workflow owner

    Box Relay creates a workflow (Folder creates a task that requests invoice processing and is used to manage outstanding tasks) that enables clerical employees to process invoices more efficiently. However, when the employee is transferred, the workflow that has been created is not transferred to the next person in charge. If a useful workflow can be managed as a company, not as an individual (Change the workflow owner for contact changes), it will be very useful for business efficiency.

    56 votes
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    2 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  5. Copy file in workflow should create a new version if file already exists

    I am creating Quality Management workflows. At the end of the workflow the released document is copied to a new area, that is shared with the consumers of the QM-documentation.

    Works fine the first time we run the workflows. If we update the document and run the workflow again, the target file is not versioned: we get a new file with the same name and a timestamp added to it.

    I appreciate this behaviour in some situations and understand why you have chosen this solution. However we would like to have the option in the workflow to "version the file,…

    7 votes
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    1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  6. Support multi-file for rejected task trigger in Relay

    Suppose you like to assign an approval task to a person with multiple files and when the task is rejected, you like to move the package of those “rejected” files to a different folder("Rejected folder) instead of having them sat in the triggered folder.

    For a single file, you can create the following workflow containing 2 flows and it works perfect as expected, however it doesn't work for multi-files...
    Flow 1: Trigger Manual start-> Outcome: Assign task -> When rejected, the flow is end
    Flow 2: Trigger Task -> Outcome: when the task is rejected, move the file to “Rejected…

    20 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  7. Relay: Invite external user at Manual Workflow start

    We have a manual start workflow where we want to collaborate a volunteer to a template folder where they need to fill out some forms and upload back to a Box folder. Relay does not seem to let the workflow starter enter the collaborator's email UNLESS they already exist as an external user.

    4 votes
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    4 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  8. Make Workflows Shareable Among Users (Box Relay and Box Relay Lite)

    In Box Relay, we can check the progress of workflows in the [Tracking] function.
    Currently, only the owner of the workflow, and Admins who are granted to access to workflows can see this [Tracking].

    However, the progress of workflows within the enterprise should be visible to other users as well.
    (e.g. Users who have tasks assigned in the workflow, or Co-Owners of the folder where the workflow is triggered.)

    It would be useful if the owners could share their workflows to other users.

    4 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  9. Relay Workflow period Allocations based on work days rather than natural days (i.e Exclude Weekends)

    When assigning a task in relay you can assign the period in days associated to the task. at This point in time this does not allow the option to assign such days to working days but only natural days. Therefore if and when a weekend occurs during the timeline of the workflow action weekend days (non-working days absorbs the task timeline. the request is that there must be an option to assign a task only for working days (excluding weekends)

    24 votes
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    not planned  ·  2 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  10. cascading auto-start workflows

    cascading auto-start workflows. We have a specific use case defined that would greatly benefit from this capability - shield classification being applied automatically alerts the uploader of the file that the content needs to be moved. This would be a big win for USAA

    4 votes
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    under consideration  ·  1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  11. box relay shared link

    Using Box Relay, create the following new outcome: Based on a metadata value when stored on on a file or folder, create and share a web link to the email address(es) in the metadata value, with specified collaboration.

    8 votes
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    not planned  ·  0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  12. Allow users to share built workflows

    Allow workflow builders to share their workflows with each other. Currently workflows need to be rebuilt by each user whereas it would save a lot of time to be able to share these workflows that have already been built.

    33 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  13. don't show files till all the files are uploaded

    I often send files to coworkers and I dislike that the file is downloadable to them before it's actually fully downloaded to box. This ends up creating a corrupt/ non-workable file for them. Also I think the files should not show up on their end before all the files are completely downloaded, in batch uploads because I will have coworkers then say only some of the files are downloaded and it looks like a mistake when it's just still uploading. Thanks!

    2 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add more functionality to the 'submitter authentication' option for file requests.

    <Background>
    A new security option has been added to file requests.
    This is a feature that forces the user to login to the Box when we upload from a file request.

     Link:https://support.box.com/hc/en-us/articles/360056763373

    <Request>
    Add a "Require Two-Factor Authentication" option to this feature.
    We believe this is a necessary feature to make security more robust.

    ■ファイルリクエストの「送信者の認証」オプションに機能の追加

    <背景>
    ファイルリクエストに新しいセキュリティオプションが追加されました。
    これは、ファイルリクエストからアップロードする際に、ユーザーにBoxへのログインを強制する機能です。

     リンク:https://support.box.com/hc/ja/articles/360056763373

    <ご要望>
    この機能に「二要素認証を必要とする」オプションを追加してください。
    これは、セキュリティをより強固なものにするために必要な機能だと考えています。

    3 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add "remove collaborator" option as option in a Relay workflow

    In the same vein as being able to Add a collaborator as part of a Relay workflow, it would be nice to also Remove a collaborator as well. Customer would like to Add a collaborator as part of a workflow, have that collaborator do their part, then have them removed as they no longer need access to the content going forward.

    6 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  16. The "File Request" function available not only to the managed users but also to external users.

    We'd like to see the "File Request" function available not only to the managed users but also to external users.
    If possible, we'd like this setting to be able to be done by folder from "Folder Settings".

    We are confident that this feature will expand the use of Box even further.

    「ファイルリクエスト」機能を管理対象ユーザーだけでなく、外部ユーザーも利用できるように利用可否の選択肢を広げて欲しい。
    可能であれば、この設定は「フォルダ設定」からフォルダ単位で行えるようにして欲しい。

    この機能があればBoxの利用の幅がさらに広がると思います。

    4 votes
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    under consideration  ·  0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  17. Changes to workflow builder functionality

    Create changes to workflow builder functionality:
    1. Allow folder Editors to be able to build workflows (we have very few co-admins)
    2. Allow the workflow builder to specify who is assigning the task (or make it generic.) Just because Bob builds the workflow doesn't mean his name should be on the assigning task.

    25 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  18. Notifications as a Relay workflow outcome

    Add the ability to create a specific notification as an outcome/step in Relay.

    I.E. "If step 2 of workflow is not complete after 5 days notify xyz person"

    or

    "once workflow is completed notify this group".

    8 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  19. Time based relay tasks

    Support time based triggers in Relay. For example, 180 days after an item has been uploaded to a folder either delete the file or move it to another location.

    5 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    On roadmap for Q4 FY20 to trigger a workflow at a set schedule (daily, weekly, monthly). Thereafter we will explore enhancements to include things like “after x event, wait for y days, then do z”)

  20. About setting up a file request

    In the file request link, the setting screen for the name and email address fields has been changed.
    Previously, the "Settings" section of the file request included a section for setting a name and email address.
    The way it's currently set up, it seems like there are more setup steps that prompt you to enter your name and email address.

    As before, please improve the file request so that it can be configured to require a name or email address in the "Settings" section of the file request as well.

    ファイルリクエストリンクの、氏名、メールアドレスの入力欄の設定画面が変更されています。
    以前は、ファイルリクエストの「設定」項目に、氏名、メールアドレスの入力欄を設定する箇所がありました。
    現在の設定方法では、氏名、メールアドレスの入力欄を設定する手順が以前より複雑になっているように見受けられます。

    以前同様、ファイルリクエストの「設定」から、氏名、メールアドレスの入力欄を設定できるように改善してください。

    3 votes
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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
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