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  1. Adding "contains" filter for string metadata

    For our use case it is important to trigger a workflow based on metadata availability. E.g. when a string metadata contains a list of values (think about a list of violated policies a document was validated against) and for a specific value in that list a workflow should be started (think about that a financial policy violation is listed the financial remediation workflow has to be started).
    Right now only "equals" or "starts with" are supported metadata matching options but "contains" is missing.
    Using multi value string fields is no option right now as those are not supported in search…

    19 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  2. Metadata table(row: files, column: metadata keys)

    We are looking for a table type of view of files(row) and metadata keys(column), that allows us to be able to configure their own views of data in Box.

    It allows us to...
    - configure the view with applying metadata templates(can select the keys to show)
    - filter and sort the view
    - update metadata directly from this view
    - export the view of data to a csv file

    This sort of solution helps users to reduce the time spent for searching the content and updating the metadata values(and it would be competitive with SharePoint library view).

    42 votes
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    3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your suggestion! Our Product Team will review your use case and comments and reply back within 1-2 months. Continue to share your comments on this suggestion.

  3. We want to be able to filter by specific metadata template and attribute value at user activity.

    We want to be able to filter by specific metadata template and attribute value at user activity.

    By setting the metadata that means the confidential level to the folder and assigning the metadata in cascade, we can track the subsequent access status of the objects placed under the target folder.
    By tracking the activity of files with specific metadata (such as sensitivity level), we can detect data usage and security issues.
    By using such a method, we can detect security problems that could not be detected in the past, such as image data that is difficult to detect with DLP.

    6 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  4. Create collections based on metadata.

    Add the ability for users to be able to create collections based on metadata. This should speed up the process of adding files to collections and staying organized. It would be additionally helpful to be able to use multiple tags within a collect. For instance, If I wanted to add all contracts that are from 2012 then I might use two tags: "Contracts" and "2012".

    2 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  5. Universally apply multiple templates to a file

    Universal metadata fields:
    Today, metadata tagging is not universal. This customer sets the metadata tags for particular folders, and one of the universal tags is Community Name. They want to set up that metadata list on multiple file hierarchies; but they can't currently use the same metadata lists over and over again.
    Not every employee can see entire file structure; it's not owned by one person; when you define metadata as a list in Box - you apply it at a folder level, but we have non-overlapping folders that need same metadata.
    A metadata template can be applied, but within…

    5 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  6. Data report (export) from Lite or Individual accounts

    Provide users who have an individual (Lite) account with the ability to export a report on data stored and data collaboration - as per a business account.
    This would be beneficial for data auditing.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  7. Metadata Cascading with Overwrite does not update but deletes and creates Metadata Instances

    The request here is for box to update the current metadata instance object if already exists on a file/folder instead of deleting and creating new instance when cascading policy with overwrite is applied to a folder.

    Box in the current behavior of Metadata Cascading with Overwrite option deletes the
    existing metadata Instance and creates a new metadata instance object, this is causing conflicts when any custom business process through API has to manage metadata on items under the cascaded folders. The process gets caught into a scenario where between get metadata and update metadata methods during update the custom process…

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  8. Attribute dropdown list for performing Metadata searches in Box

    We need a way to search for assets with metadata WITHOUT having to manually enter in the values into the Advanced Search tool.
    Without this important feature, users are forced to have to know beforehand or remember the values associated with each metadata atttribute.
    If someone had no idea which values to input into the search tool to search for assets, then how would they perform a search?

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow External Collaborators to Search Shared Content for Metadata

    If an enterprise shares a folder to outside collaborators, and the content of this folder includes thousands of documents with assigned metadata templates, the external collaborator does not have the ability to filter search that shared content based on the metadata applied.

    3 votes
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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  10. Download/Export Metadata Template

    Allows users to export a metadata template from Box into a CSV/Excel file.

    2 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. Provide enterprise configuration of folder metadata cascade


    1. Provide an enterprise configuration option that would allow viewing/editing/adding folder level metadata without also enabling the ability to cascade metadata.

    2. Provide an enterprise configuration option that would limit the ability to initiate cascading metadata to owners and co-owners.

    3. Provide an enterprise configuration option that would limit the ability of a template to be cascaded.

    3 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  12. We would like the ability to put a specific Matadata as our home page.

    We would like the ability to select certain Matadata as our home page. This would allow for us to really customize our home page to our specific needs and the ability to adjust it easily, vs using the favorites.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  13. Comments don't copy/move when I copy/move files.

    I would be grateful if the important comments made on files aren't deleted when I move or copy those files.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  14. Upload embedded metadata for search

    We would like to have the ability to have metadata search work for files that are uploaded to Box, if the metadata was already embedded on the file before the upload
    “For example, a .jpg with metadata from Photoshop typed in”

    3 votes
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    not planned  ·  1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  15. Better visibility for file metadata

    We would like for metadata to be more visible next to the file on the preview screen instead of having to go to the metadata section and clicking on view.

    If metadata could be more easily accessible on the file, as well as when you copy/move the file within Box, it would be helpful if it went with the file too.

    18 votes
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    not planned  ·  1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  16. Metadata template dropdown menu

    The ability to sort items on dropdown menu when creating/editing metadata template.

    4 votes
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    not planned  ·  0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  17. Improve consistency of UX between Folder & File metadata in web app

    Right now (July 2019) in the FLMD public beta, the UX for Folder level metadata is very inconsistent (and arguably more cumbersome) than File level metadata.

    For Folder level metadata, the metadata modal only displays after clicking "Edit", which is unintuitive since most users will just be viewing and not editing the Folder metadata.

    3 votes
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    not planned  ·  1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  18. Group-based metadata permissions

    Allow for group permissions to be placed on metadata templates so that only those part of that group can add and edit the metadata template on content e.g. only the marketing group can use the marketing campaign taxonomy

    9 votes
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    not planned  ·  0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  19. Exact Match for Metadata

    The search function should support “exact match” for metadata values.

    8 votes
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    not planned  ·  0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  20. Metadata search activity report and tagging notifications

    Is there a way to report out on metadata search activities? We'd like to get analytics on our team activities with metadata searches and the frequencies. We'd also like to set-up email notifications notifying admin users when a file has been tagged.

    2 votes
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    not planned  ·  0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
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