Help shape the future of Box

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  1. Adding "contains" filter for string metadata

    For our use case it is important to trigger a workflow based on metadata availability. E.g. when a string metadata contains a list of values (think about a list of violated policies a document was validated against) and for a specific value in that list a workflow should be started (think about that a financial policy violation is listed the financial remediation workflow has to be started).
    Right now only "equals" or "starts with" are supported metadata matching options but "contains" is missing.
    Using multi value string fields is no option right now as those are not supported in search…

    24 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  2. I want to lock an instance's value of a metadata template

    Given that a template has multi-select that has A, B and C as value. Currently, if a user has attached an Instance of a Template to a file, on that Instance, a multi-select field has the value of “B”. If the Template is updated so that multi-select option “B” is changed to “D”, then that change will also affect the value in the Instance (and all other Instances of the Template). Because the value of “B” no longer exists as a valid option on the Template, Box cannot keep that value in the Instance. Similarly, if the option “B” was…

    4 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  3. Limit the use of specific metadata templates to specific folders and specific user-owned content.

    When using metadata, it is important to gain the benefits of adding and managing metadata templates, but at present, anyone with authority can use any metadata template.
    You can manage your content more sophisticatedly by limiting the use of specific metadata templates to specific folders.

    5 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  4. The ability to make Metadata through Box Capture searchable

    We would like to search for metadata uploaded by Box Capture

    3 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add a report that lists metadata set for folders and files.

    There are many metadata templates, and each users can set them.
    In this situation, being able to see in lists what metadatas are actually applied to which files/folders and what values ​​are set can be very helpful in managing contents and metadata.

    3 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  6. Ability to type metadata date in addition to using the date picker on metadata templates

    Selecting dates far in the future or past is tedious. Selecting the year 1920, for example, requires clicking into the year dropdown menu in 10 year increments (9 clicks!). It would be a lot easier to type in the date desired.

    1 vote
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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow an upload of data for Options fields in Metadata templates.

    For the metadata templates, our team has large lists of projects, clients, names, etc that would be best uploaded for potential Option fields in various metadata templates. This would help upon setup and updating of templates.

    2 votes
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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  8. Metadata table(row: files, column: metadata keys)

    We are looking for a table type of view of files(row) and metadata keys(column), that allows us to be able to configure their own views of data in Box.

    It allows us to...
    - configure the view with applying metadata templates(can select the keys to show)
    - filter and sort the view
    - update metadata directly from this view
    - export the view of data to a csv file

    This sort of solution helps users to reduce the time spent for searching the content and updating the metadata values(and it would be competitive with SharePoint library view).

    49 votes
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    3 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →

    A box-native metadata table is not currently on the roadmap, but we have launched our metadata query toolkit alongside a content-explorer element that can emulate the same experience.

  9. Show file/metadata info from Photoshop image files

    Photographers submit their images to our Box account for use in our publications. The industry standard is for professional photographers to add metadata like the photo credit and caption to each photo using the "File Info" tool in Photoshop. Unfortunately, after doing so and then uploading the images to Box, the metadata added in Photoshop is not visible in Box's metadata section. Please consider exposing this info under "details" or "metadata."

    Extra credit: Allow us to edit that same metadata in Box. Doing so would allow the correct credit and caption info to flow into our InDesign layouts. Saving lots…

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  10. Move order of Metadata Template Fields

    When editing an existing Metadata template, I would like to be able to move or shuffle the order of the fields.

    I created an applicant metadata template and need to add in a dropdown for field for "Education Major." Currently the Education fields are towards the top of the template. I would like to be able to insert a field or move the fields to maintain grouping without having to rebuild the whole template.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. Meta Data

    Two Recommendations;
    1) When a file or folder has metadata applied, having a ICON on record (similar to a shared link or description) be visible.. Currently you don't know UNLESS you select the item and do to details to see if template has been applied.

    2) When metadata is applied, showing the metadata values when you select the record similar go to Details would be be great.
    When using Metadata the file or folder where the metadata is applied should clearly show (like a shared link or description) that met

    2 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  12. Uploader Name in Metadata / extractable form

    Hey there, would love to have the ability to take the uploader name from the metadata, or something similar. Our workflows require files to be renamed for archive with that information, and having it in a metadata form would enable us to fully automate that process, rather than have it semi-automated as it is currently. Thank you.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  13. starts with, ends with, contains in metadata search

    We have quite a large number of folders and files for a specific application in Box. To filter results, we'd like toi be able to use "Contains", "starts with" or "ends with" in the metadata search fields

    2 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  14. Ability to remove metadata template that has cascaded down from all children

    Similar to removal of Classification from all children items, provide the ability to remove metadata template that cascaded down from all the children. Basically undo metadata cascade.

    3 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  15. We want to be able to filter by specific metadata template and attribute value at user activity.

    We want to be able to filter by specific metadata template and attribute value at user activity.

    By setting the metadata that means the confidential level to the folder and assigning the metadata in cascade, we can track the subsequent access status of the objects placed under the target folder.
    By tracking the activity of files with specific metadata (such as sensitivity level), we can detect data usage and security issues.
    By using such a method, we can detect security problems that could not be detected in the past, such as image data that is difficult to detect with DLP.

    7 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  16. Create collections based on metadata.

    Add the ability for users to be able to create collections based on metadata. This should speed up the process of adding files to collections and staying organized. It would be additionally helpful to be able to use multiple tags within a collect. For instance, If I wanted to add all contracts that are from 2012 then I might use two tags: "Contracts" and "2012".

    3 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  17. Consistent menu in web app when applying metadata to file and folder

    Request to make applying of templates for files and folders consistent. Provide same menu item for file and folder when applying a template. Allow application of template on a file without previewing the file just like in folder.

    2 votes
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  18. Universally apply multiple templates to a file

    Universal metadata fields:
    Today, metadata tagging is not universal. This customer sets the metadata tags for particular folders, and one of the universal tags is Community Name. They want to set up that metadata list on multiple file hierarchies; but they can't currently use the same metadata lists over and over again.
    Not every employee can see entire file structure; it's not owned by one person; when you define metadata as a list in Box - you apply it at a folder level, but we have non-overlapping folders that need same metadata.
    A metadata template can be applied, but within…

    7 votes
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    1 comment  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  19. Ability to assign specific metadata to a corresponding upload file zone when multiple exist on a page

    As an internal user, I want to create a file request template that has multiple file upload zones where each file upload zone has unique metadata associated with the upload zone.

    This enhancement would significantly improve the customer experience by utilizing a single URL instead of multiple. This enhancement would also streamline internal processes for staff by eliminating the need for staff to manually sort uploaded files.

    In the current state, we are forced to create 3 separate file requests so that we can achieve the desired internal efficiencies.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  20. Sort Metadata Templates Alphabetically when assigning to files

    When picking templates for assigning to a file they are not alphabetically sorted as it is with folders. We would like the templates to be alphabetically sorted for when picking for file assignment.

    1 vote
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    0 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
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