Folder-Level Collaborator Reporting: Ability to run a report of which internal and external collaborators are added to an item
Users should be able to run a report of any folder they are an owner or co-owner of to see the list of external collaborators. This would be nice so they could periodically review it and remove stale collaborations.
Would be hugely useful considering the fact that the industry we use it for is made up of predominantly freelancers who come and go. Right now there is no way of seeing who is on which subfolder without individually running a report for every folder - for one project we might have 300 subfolders. It's incredibly time consuming !
Absolutely, my organization has a few primary folders we operate out of but within those folders there are hundreds of sub-folders, sub-sub-folders, and sub-sub-sub-folders. So as of right now, to create a report of who has access to what information, we would need to go into every single level of subfolder and view the collaborators. This is incredibly time consuming, tedious, and would be out of date by the time I complete it. I agree with Gretchen, having those two capabilities would be incredibly valuable!
Gretchen Beck commented
Yes! To expand, owners and co-owners should be able to get an easy "security" view of their folders, whether via a report or via a folder map -- but they should be able to do the following:
1) List of collaborators/levels, when and who added them, and when the collaborator was added. Should include expiration dates.
2) List of shared links within folders they own with date created, link protections, and expiration dates.
AdminErica Mims (Admin, Box) commented
For example, show me a list of all folders that currently have external collaborators included.