Visible folder tree (selected folders) and Request access to folders
We face challenges with permission management and ensuring relevant access to folders for staff outside of their Division/Department/Countries. One great solution would be to have the possibility to display part of a folder tree, and to be able to request access to some folders within that folder tree. In this way, a funding person from an affiliate HQ could request access to the EA or PA country’s funding folder to the country funding focal point. This could technically be managed with a very complex use of Box Groups, but it would be an extremely useful alternative solution.
Vincent
shared this idea
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Michael Miller
commented
This can be accomplished with a new share permission for 'Folder Visible'. A user may have Edit permissions on a sub folder say 4 levels down, but you could invite them to the parent folder (4 levels up) with Folder Visible. They would only see folder tree leading them down to where they had more elevated permissions. In addition you could have a setting on the Folder as well. This gives less finite control, but that work in some instances and the Folder Visible in other instances.
This would be great for our organization where we often pool resources from other offices where those users would not be invited to the parent Active Jobs folder (containing hundred of jobs). Then we could invite them as Editor for only the jobs they are working on and invite as Folder Visible up stream to the Active Jobs folder. This way that user from the other office would see the Active Jobs folder for the other office and only see the jobs they are helping with within that folder. Currently all those job folders appear in their All Files and the list can grow to hundreds with no organization or senses of which office they are for. Another way to keep the All Files much cleaner.