Save the actual name of past collaborators on box rather than have them named prior collaborator
Would like to have the ability to keep the name of a past collaborator on a Box file instead of it being named past collaborator
Lucy Greaney commented
This is extremely important especially now with remote working and a lot of approvals being done in Box. An audit trail with 'A Prior Collaborator' would just not be acceptable to an auditor looking for an audit trail. A huge failing in my opinion.
Angela Haeder commented
I vote yes for all the reasons previously spelled out.
Alex Reynolds commented
yes - this is super important from an audit trail perspective to retain this information after termination
David Seward commented
I don't need to beat a dead horse, I second all that comments here. It is really bad the original account name is removed, and/or former ownership is not easily audited. I'm surprised this doesn't have more votes and that Box isn't thinking about this as a natural design/feature. Please do this!
Chris Ryan Crist commented
This feature is critical to maintaining internal audit trails of approvals over time. Without this feature, you may end up with document approvals from "A Prior Collaborator" not allowing a clear chain of custody and approval within a document task, or comment section.
Sami Amil commented
This is crucial. As people start leaving the company, all documents generated by them would be marked "Prior Collaborator" which would, on the long run, create a lot of confusion for all staff as well as admins. Please keep the names of past collaborators.
Mikkel Larsen-Ledet commented
This issue is giving me as Admin a rather long process to kick former employees from our system but still retain the information about their past doings in Box. It would be a lot easier if I could keep the users domain email but as for now this is apparently not allowed.