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  1. "apply workflow to all subfolders" should be an option for every trigger

    When using the "manual start" trigger of a workflow you can check a box that will apply the workflow to all subfolders. This would be useful for all triggers.
    Currently I need to create 10+ duplicate work flows that are exactly the same, but applied to separate folders.
    I am unable to use the "manual start" trigger because the workflow is most efficiently start by an external collaborator - and Box does not enable external collaborators to start manual workflows

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  2. Relay Workflow period Allocations based on work days rather than natural days (i.e Exclude Weekends)

    When assigning a task in relay you can assign the period in days associated to the task. at This point in time this does not allow the option to assign such days to working days but only natural days. Therefore if and when a weekend occurs during the timeline of the workflow action weekend days (non-working days absorbs the task timeline. the request is that there must be an option to assign a task only for working days (excluding weekends)

    25 votes

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    not planned  ·  2 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  3. cursor does not move to search box

    Since your last update, when I click on the search box, my cursor does not move automatically to the box. I must place the cursor in the search box. I am using a Mac with the Chrome brower.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  4. When are you going to bring back file aliases? Bookmarks are not the same and don't cut it.

    We need to be able to create symlink/aliases for files in multiple locations so that we aren't forced to upload a file multiple times, in several folders.

    We use Box to allow our clients to download files, and we sort those in a way that makes sense for them. We also use Box to upload all of our files in a way that makes sense for our employees to find assets. Without symlinks/aliases this is tedious to do and ridiculous to manage.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add ability to undo an Approval/Rejection

    This morning I accidentally clicked on the Approve button rather than the Reject button, allowing an incomplete document to be submitted for approval

    It would be nice if an approval or rejection could be undone. Perhaps within a short time frame.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  6. Create Custom File Request links

    Currently, today, you can create a file request link, which generates a 32 character alphaumeric string. I'd like the ability to create a custom URL (like I can with shared links) to make it easier to promote my file request links to my stakeholders and make them more rememberable.

    These custom file request links could have mandated security attached to them, either enforcing these to be only available to links set to "Require Uploaders to log in to Box" or (not available today in the product), enforce adding a password to access the custom file request link (see additional idea…

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow users to share built workflows

    Allow workflow builders to share their workflows with each other. Currently workflows need to be rebuilt by each user whereas it would save a lot of time to be able to share these workflows that have already been built.

    36 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  8. Workflow should be able to utilize metadata field to send notifications.

    we have buyers as part of the metadata. Workflow should have a notification as an outcome and retrieve email or user info from metadata to send notifications for folder events.

    We also have due date and status on the metadata, workflow should be able to check the date, status and sending overdue messages to the buyers.

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  9. Notifications as a Relay workflow outcome

    Add the ability to create a specific notification as an outcome/step in Relay.

    I.E. "If step 2 of workflow is not complete after 5 days notify xyz person"

    or

    "once workflow is completed notify this group".

    11 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow Folder Actions on "the folder of the file that triggered the flow"

    When trying to build dynamic workflows, you currently can work with and get a handle on either:


    • Folders can triggered the flow

    • Files that triggered the flow

    • Folders/Files created/copied from previous stages

    There are workflows, however, where you have a trigger on the file(s) but you want to move that entire folder to progress the flow.

    A "the folder of the file that triggered the flow" handle would be helpful in this scenario to allow you start a workflow, either through a file action or a manual start...assign tasks to that file and then be able to get a handle…

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  11. don't show files till all the files are uploaded

    I often send files to coworkers and I dislike that the file is downloadable to them before it's actually fully downloaded to box. This ends up creating a corrupt/ non-workable file for them. Also I think the files should not show up on their end before all the files are completely downloaded, in batch uploads because I will have coworkers then say only some of the files are downloaded and it looks like a mistake when it's just still uploading. Thanks!

    2 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  12. Specify how date is displayed within the dynamic naming feature in Relay

    For non US customers... Specify how date is displayed within the dynamic naming feature in Relay. For example, 02/24/2021 vs 24/02/2021

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add more functionality to the 'submitter authentication' option for file requests.

    <Background>
    A new security option has been added to file requests.
    This is a feature that forces the user to login to the Box when we upload from a file request.

     Link:https://support.box.com/hc/en-us/articles/360056763373

    <Request>
    Add a "Require Two-Factor Authentication" option to this feature.
    We believe this is a necessary feature to make security more robust.

    ■ファイルリクエストの「送信者の認証」オプションに機能の追加

    <背景>
    ファイルリクエストに新しいセキュリティオプションが追加されました。
    これは、ファイルリクエストからアップロードする際に、ユーザーにBoxへのログインを強制する機能です。

     リンク:https://support.box.com/hc/ja/articles/360056763373

    <ご要望>
    この機能に「二要素認証を必要とする」オプションを追加してください。
    これは、セキュリティをより強固なものにするために必要な機能だと考えています。

    3 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add “Do something after a certain period of time” option in outcome

    Accessing to some of our manual documents is strictly managed and we would like to delete these documents which are not effective anymore after a certain period of time (e.g. 1 day, 1 week, custom lengths etc.). If Relay is capable of this, we can streamline other systems that are currently implemented.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  15. Time based relay tasks

    Support time based triggers in Relay. For example, 180 days after an item has been uploaded to a folder either delete the file or move it to another location.

    6 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →

    On roadmap for Q4 FY20 to trigger a workflow at a set schedule (daily, weekly, monthly). Thereafter we will explore enhancements to include things like “after x event, wait for y days, then do z”)

  16. external users to manually initiate a relay workflow

    currently only internal users can manually initiate a workflow which limits the situations workflows can be best used in. Allowing any user the initiate a workflow would all customers to get the most out of this feature

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  17. Multilingual file requests

    We need to be able to create file request forms in French and Spanish to send to folks who do not use English. While we can create some of the language in Spanish in designing the file request, all the instructions, help and error messages remain in English, which won't help our users.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  18. The "File Request" function available not only to the managed users but also to external users.

    We'd like to see the "File Request" function available not only to the managed users but also to external users.
    If possible, we'd like this setting to be able to be done by folder from "Folder Settings".

    We are confident that this feature will expand the use of Box even further.

    「ファイルリクエスト」機能を管理対象ユーザーだけでなく、外部ユーザーも利用できるように利用可否の選択肢を広げて欲しい。
    可能であれば、この設定は「フォルダ設定」からフォルダ単位で行えるようにして欲しい。

    この機能があればBoxの利用の幅がさらに広がると思います。

    4 votes

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    gathering feedback  ·  0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow File Request Boxes to be customized

    The file request boxes are extremely limited and need some basic levels of customization. The iframes are ugly and need to go, but at the very least we should be able to chose the height and width of them.

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  20. A subfolder is automatically created for each file when the file is uploaded by File request.

    Eliminate the hassle of creating individual folders for uploaded files and facilitate our next task.
    For the folder name, it is preferable to be able to specify metadata (email address, etc.).

    1 vote

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
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