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  1. Launch workflow at end of retention policy

    There should be an option to launch a workflow process when a retention policy expires. This would allow for use cases such as moving the file to an archive, destruction approval, etc.

    12 votes

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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  2. The ability to exclude Box Drive and Box Sync synchronization processes and file opened downloads in the download policy of Box Governance o

    The ability to exclude Box Drive and Box Sync synchronization processes and file opened downloads in the download policy of Box Governance options

    The download policy of the Box Governace option also detects the synchronization process in Box Sync and Box Drive, as well as the downloading of files when they are opened.
    Therefore, it is not possible to detect only those downloads that are intended by the user.
    By adding the Box Sync and Box Drive synchronization process and a setting to exclude downloads when a file is opened, you can detect and monitor large numbers of user-initiated downloads.

    3 votes

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  3. We would like to be able to see and restore the contents of folders from a previous point in time./過去の時点のフォルダーの内容の参照および復元を可能として欲しい。

    We would like to be able to see and restore the contents of folders from a previous point in time.
    It would be easier to manage folders if there was a function to restore files and folders from "previous versions" in the standard Windows functions.

    (InJapanese)
    過去の時点のフォルダーの内容の参照および復元を可能として欲しい。
    Windowsの標準機能で言うと、「以前のバージョン」からファイルやフォルダを復元するような機能があると、フォルダ管理をしやすくなる。

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  4. restrict by file type at folder level

    Would like the ability to restrict File Types at the folder level, (with Waterfall rule would be ok, but ability to break waterfall would be a bonus).
    Currently we use Quarantine Policies to restrict .msg files in Box, but does not allow us to make exceptions by folder. (eg. to allow certain departments this ability, but block from others).

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow users to easily set retention on an individual file or folder

    End users need to have the ability to easily apply retention policies to individual documents. They should be able to click an apply policy button, choose the policy and click OK
    Policies should be able to be configured so that users only see policies that apply to them or they have access to.

    9 votes

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    2 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  6. How to check the number of stored events

    We want to get the number of events from the Box via the API.
    There is a limit of 500 events per call.
    We need to know what percentage of all events we can get with the 100,000 call limit per month.
    We believe that getting the events is essential for automation, integration with other solutions, and advanced analytics.
    We would like to see more functionality in the event API and administrator console.

    (In Japanese)
    BoxからAPI経由でイベント数を取得したいです。
    1コールで500イベントの制限があります。
    月あたり100000コール制限で全イベントの何%を取得できるのかを知る必要があります。
    イベントを得ることは自動化や他のソリューションとの連携、高度な分析などに必要不可欠と考えています。
    イベントAPIや管理者コンソールの機能を充実させてほしい。

    2 votes

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Color coding for folders with Box Governance Retention Policies applied to them

    To easily identify folders with a certain retention policy, please enable Box users to set either default or customized colors on retained folders to easily identify them

    2 votes

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  8. Remove classification and move data to a different classification

    We would like to deprecate a particular classification and move all of the data marked under this particular classification to a different classification.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  9. Governance, Retention policy for folders with no content

    hen a retention policy removes files, it's possible to end up in a situation where there is a very long list of folders without any files. It would be helpful if there was a way to remove these folders quickly.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  10. Improve Quarantine capabilities in Box Governance

    mprove Quarantine capabilities in Box Governance - specifically when it relates to file types like .eml or .msg.
    1) Allow for exceptions - e.g. quarantine all content that is uploaded with .msg, but allow it for Y folder. Use case: one team in particular needs to be able to save this type of content to Box and has permission from legal to do so.
    2) Change the "Email" option to include "User who violated the policy" - for example, in addition to sending a warning email to Admins who want to track upload of .eml files, also send the email…

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  11. Retention policy should be able to remove folders in addition to files.

    Currently the governance retention policy only delete files. We are using the integration with Oracle NetSuite and as such we have a folder that then gets a folder setup for each Case as we are sending and/or receiving data from customers via the Case we have with them. The policy is set to get data for 30 days. The files are getting removed, however, the folders still exist. This makes it challenging when you look from the Box web interface. It would be nice to have the ability to set folders to remove if they are empty.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Increase the limit on the number of files in the recycle bin

    Hello, I understood that the recycle bin had a limit of 100,000 files, it would be relevant to be able to increase this limit, either via the administration interface or by requesting Box support. Currently the trash "crashes" when it exceeds this threshold ...

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  13. API to Find which Legal Hold Policy a Box Resource is held under

    There is no practical way to find out via the APIs under which Legal Hold policy the Box Resource is held under.

    3 votes

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    not planned  ·  0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  14. The Ability to query which legal hold policy is assigned to a file.

    We have 10s of millions of files assigned to a single legal hold policy. We would need to be able to query by file ID to see which policy is attached to the file instead of the current way which is query by legal hold to see what files are assigned. That way doesn't work for us due to the number of files assigned to a single policy.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  15. View Legal Hold Policy for File/Folder in Web App

    Need the ability for users to be able to view in the web app which Legal Hold Policy their content is held under. Just like how the web app currently shows in case of Retention Policies.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to move deleted trash items to org wide "Vault"

    User some times delete trashed items by accident (instead of restoring them), asking Box Admins to raise support ticket to retrieve from the backup.

    Also, some organizations have legal requirements or policies to retain files & folders indefinitely, yet want to hide from users when user have decided to deleted completely from their Trash.

    This shall hide permanently deleted trashed items from the users, but allowing Box Admins to see/retain them and quickly restore accidentally deleted trashed items.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to automatically set auto-deletion of subfolders under a given folder.

    Currently, we can manually set auto-deletion of a folder via folder settings. We want auto-deletion be set automatically for all newly created folders and files that are under a given folder (in a similar way as how folder-based retention policy auto-delete file versions under the folder.). Unlike retention policy which only admins can configure via admin console, we want this feature to be configurable by end users.

    1 vote

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    0 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  18. When retention policy expires, have option to archive rather than delete

    At the end of a set retention policy, add an option where the content is automatically moved into a designated archive folder.

    4 votes

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    not planned  ·  1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow to freeze file and folders

    Allow to freeze file and folders, which will not allow any collaborators including the owner to perform any changes to files and folders. Example: prevent creating new versions of the files, prevent moving content to trash, prevent change of metadata etc. Basically complete lock, which can only be unlocked at the end of a retention period. The purpose is to manage enterprise records. May be some sort of retention policy that lets us do the above. The current lock feature does not provide the level of freeze we are looking for.

    3 votes

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    4 comments  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Compliance & Retention of File Activity Comments

    We are using the Activity section on each file to keep a running list of processing notes for each documents - ie invoice approvals, marketing and advertising review, etc. More granular control of comment governance would be very helpful.

    For instance, including comments in permission settings to prevent a user from deleting comments, or include in Governance Admin Panel an option to disable comment editing. Comments should also be subject to the same retention requirements imposed on the file itself - ie if the file has a 5 year retention period.

    Also, while there is a User Activity report that…

    5 votes

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    1 comment  ·  Governance  ·  Flag idea as inappropriate…  ·  Admin →
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