201 results found

1. File Request Upload report

   Within either the user activity report or a new report, be able to report explicitly on files uploaded via File Request links, the report should allow for a File Request ID to allow for a specific upload set, or File Requests created by specific Users (including an option for File Request links where the link states 'Prior User'
   The report should have the link, time/date, filename, path and size.

   Another option would be nice for a report that shows all inactive File Requests over the past, 30, 60, 90, 180, 360 days (or specific date from today)

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2. Allow users without admin or co-admin permissions to output folder and file reports

   Since folder and file organization (data movement, migration, etc.) is something that each user must do by themselves, users can organize their files at their own convenience.
   It would be a hassle for both parties if the administrator had to output the list each time.
   Therefore, We would like each user to be able to output a report of folders and files so that they can organize their files at their own convenience.

   [日本語訳]
   フォルダやファイル整理（データ移動・移行等）は各ユーザが自身が実施するものであるため、ユーザーがファイル整理をしたいタイミングで
   都度管理者が一覧を出力するのはお互いの手間がかかります。
   そのため、ユーザーが好きなタイミングでファイル整理ができるように各ユーザーにてフォルダとファイルのレポートが出力できるようにしてほしいです。

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3. Add further columns to Shared Links report

   In order to prepare a csv file to bulk update existing shared links, it is necessary to
   A) run TWO reports - a BOX USERS Report (CLI command), and a SHARED LINKS Report

   If however, you wish to provide a list of shared links to each Box user who created the link(s), then a THIRD report is needed, a USER ACTIVITY Report (for max years, Items Shared action). This report needs to be filtered to show only the latest date/user that created the link (NB a shared link may be created more than once)

   B) then the BOX USERS Report output and SHARED LINKS Report output (and USER ACTIVITY Report output) are merged to identify the Item owner login ID, the creator email address, creator ID (the ID of the user who last created the link)

   Currently the SHARED LINKS Report has the following columns:
   Item owner login
   Item ID
   Item name
   Path
   Shared item type
   Shared link status
   Shared Link Derived Status
   Shared link URL
   Custom URL
   Password set
   Created date
   Expiry
   Permissions

   To AVOID the necessity of running the USER ACTIVITY Report and BOX USERS Report, and AVOID the time-consuming task of vlookups and editing to merge the three reports, it is requested that the Shared Links Report has the following THREE additional columns:

   -Item owner login ID (the ID of the box account in which the link resides)
   -Creator email address (the email address of the LAST user to create the shared link)
   -Creator ID (the ID of the user who created the shared link most recently

   By doing so, not only can CLI Command line be used to edit/remove shared links (requires itemid, itemtype and as-user (item owner login ID), but also mailmerge to users who created the shared links can be created, together with personalised spreadsheets for each user

   In order to prepare a csv file to bulk update existing shared links, it is necessary to
   A) run TWO reports - a BOX USERS Report (CLI command), and a SHARED LINKS Report

   If however, you wish to provide a list of shared links to each Box user who created the link(s), then a THIRD report is needed, a USER ACTIVITY Report (for max years, Items Shared action). This report needs to be filtered to show only the latest date/user that created the link (NB a shared link may be created more than once)

   B) then the BOX USERS Report… more

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4. Enable Bulk Import of User Activity Report Schedule Settings via CSV

   In our company, we create dedicated folders for each project to manage personal information.
   For each project folder, we export a User Activity Report related to file management and share it with the inspectors responsible for each project on site.
   Since this task needs to be performed regularly, we use the schedule feature of the report.

   Because the "Affected Folders and Files," "Invite as Viewer," and "Repeat Every" differ for each project, we have to manually configure the Schedule Report settings one by one for each case.
   Currently, with Box's reporting feature, it is not possible to batch configure these settings.
   As a result, a significant amount of effort is required to perform the initial setup of the report schedules.

   If a feature were implemented that allows importing the output conditions (filter settings) of the User Activity Report from a CSV file, we believe it would be possible to reduce this workload.
   The intended user experience is similar to the bulk addition of users.

   Reference: Adding Managed Users:
   https://support.box.com/hc/en-us/articles/360043691614-Adding-Managed-Users#:~:text=To%20add%20multiple%20managed%20users:

   [Example] The following information could be imported into Box via CSV:

   Columns: (Date, User Name, User Email, IP Address, Action, Affected, Affected ID, Size, Parent Folder, Details)
   Users or Groups (optional):
   Affected Folders and Files:
   Date Range:
   Action Types: (Enter the type of action you want to check)
   Save Report Filters (optional):
   Invite as Viewer (optional):
   Schedule Report (optional):
   Start Date:
   Repeat Every:
   End Date:

   ＜CSV 経由でユーザーアクティビティレポートのスケジュール設定を一括インポートする＞

   弊社では、個人情報管理のため、専用フォルダを案件毎に作成しています。
   その案件フォルダ毎にファイル管理に関するユーザーアクティビティレポートをエクスポートし、現場の各案件の点検者に連携しています。
   また、この作業は定期的に必要となるため、レポートをのスケジュール機能を利用しています。

   「対象のフォルダ」「共有先」「出力頻度」は案件ごとに異なるため、レポートのスケジュール設定をひとつずつ手作業で行わなければなりません。
   現状、Boxのレポート機能では、これらの設定を一括で行うことができません。
   そのため、レポートのスケジュールを初期設定するのにかなりの工数を取られています。

   ユーザーアクティビティレポートの出力条件(フィルタ設定)をCSVファイルから取り込めるような機能が実装されれば、工数を削減可能と考えます。
   ※ユーザーの一括追加時の操作感をイメージしています。

   参考：管理対象ユーザーの追加
   https://support.box.com/hc/ja/articles/360043691614-%E7%AE%A1%E7%90%86%E5%AF%BE%E8%B1%A1%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E3%81%AE%E8%BF%BD%E5%8A%A0#:~:text=%E8%A4%87%E6%95%B0%E3%81%AE%E7%AE%A1%E7%90%86%E5%AF%BE%E8%B1%A1%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E3%82%92%E8%BF%BD%E5%8A%A0%E3%81%99%E3%82%8B%E3%81%AB%E3%81%AF%E3%80%81%E6%AC%A1%E3%81%AE%E6%89%8B%E9%A0%86%E3%81%AB%E5%BE%93%E3%81%84%E3%81%BE%E3%81%99%E3%80%82

   【例】以下情報をCSVでBoxに取り込み可能
   ・列：(日付,ユーザー名,ユーザーのメールアドレス,IPアドレス,操作,対象,影響を受けるID,サイズ,親フォルダ,詳細)
   ・ユーザーまたはグループ (省略可)：
   ・対象のフォルダとファイル：
   ・日付範囲：
   ・操作の種類：(確認したい操作の種類の名称を入力)
   ・レポートフィルタを保存 (省略可)：
   ・ビューアーとして招待 (省略可)：
   ・レポートのスケジュール設定(省略可)：
   ・開始日：
   ・繰り返す間隔：
   ・終了日：

   In our company, we create dedicated folders for each project to manage personal information.
   For each project folder, we export a User Activity Report related to file management and share it with the inspectors responsible for each project on site.
   Since this task needs to be performed regularly, we use the schedule feature of the report.

   Because the "Affected Folders and Files," "Invite as Viewer," and "Repeat Every" differ for each project, we have to manually configure the Schedule Report settings one by one for each case.
   Currently, with Box's reporting feature, it is not possible to batch configure these… more

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5. Add Annotation and Task details to User Activity Report

   Currently the UAT does not include details about the actual text a user entered into a task or annotation (but does for comments). As the system allows those fields to be edited and/or deleted we must also now show those details so we know what was edited or deleted.

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6. Metadata Report

   Can we get a report that lists all the metadata values entered into a template for a folder or file. I have users that need reports of the values entered in their metadata templates to validate files and folders have the correct metadata.

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7. Shared Links Report Enhancement - Report from a specified folder and below

   I would like a filter to be added to the Shared Links Report where you can specify a specific folder and the report will run with that folder as the top level and report on shared links for everything below that. This would run much faster than running the report for our entire tenant.

   We have much of our data owned by a "Project Account" so it is not controlled by a specific employee. Because of this, running the report with this user as the owner using the existing filter option is much the same as running a tenant-wide report. It will take forever and contain way more information than we care to report on. When I want to report on a folder structure of a few hundred folders with a few thousand files, it doesn't make sense to run the report for this user who owns millions of files and folders.

   I would like a filter to be added to the Shared Links Report where you can specify a specific folder and the report will run with that folder as the top level and report on shared links for everything below that. This would run much faster than running the report for our entire tenant.

   We have much of our data owned by a "Project Account" so it is not controlled by a specific employee. Because of this, running the report with this user as the owner using the existing filter option is much the same as running a tenant-wide report.… more

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8. User Activity Report needs ADDITIONAL default date filters

   To enable co-admins to schedule regular reports, additional default date filters are needed in the User Activity Report Date range selection. "Last 3 months", "Last 6 months" and "Year to date" would enable reports to be scheduled, rather than having to run the report manually because a Custom Range has to be selected for these periods

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9. Folders and Files Report Filtering Settings

   Request:
   In the folders and files reports, we want to output the results filtered by the content's "Creation Date (range specified)" or "Upload Date (range specified)".

   　example:
   　Output a list of content that was newly uploaded (or created) within a specific time range (MM/DD to MM/DD) stored in Box

   merit:
   By carefully selecting only the minimum amount of information required to be output in a report, you can reduce the time it takes to output the report.
   In addition, since there is no need to process the output reports, work efficiency can be improved.

   要望：
   フォルダとファイルのレポートにおいて、コンテンツの「作成日(範囲指定)」や「アップロード日(範囲指定)」でフィルタした結果を出力したい。

   　例：
   　Box内に保存されている特定の時間範囲(〇月〇日～△月△日)に新規アップロード(もしくは、作成)されたコンテンツの一覧を出力する

   メリット：
   レポートで出力される対象の情報を必要最小限に厳選することで、レポート出力までの時間の削減になります。
   また、出力されたレポートを加工する必要がないため、業務の効率化が見込めます。

   Request:
   In the folders and files reports, we want to output the results filtered by the content's "Creation Date (range specified)" or "Upload Date (range specified)".

   　example:
   　Output a list of content that was newly uploaded (or created) within a specific time range (MM/DD to MM/DD) stored in Box

   merit:
   By carefully selecting only the minimum amount of information required to be output in a report, you can reduce the time it takes to output the report.
   In addition, since there is no need to process the output reports, work efficiency can be improved.

   要望：
   フォルダとファイルのレポートにおいて、コンテンツの「作成日(範囲指定)」や「アップロード日(範囲指定)」でフィルタした結果を出力したい。

   　例：
   　Box内に保存されている特定の時間範囲(〇月〇日～△月△日)に新規アップロード(もしくは、作成)されたコンテンツの一覧を出力する

   メリット：
   レポートで出力される対象の情報を必要最小限に厳選することで、レポート出力までの時間の削減になります。… more

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10. admin reports free version

    Is there a way to review whether an invited collaborator has downloaded anything from the shared folder? I have a collaborator that is fearful that his access may have been hacked and we are trying to figure out if anyone tried to download any files from the shared folder. I have the free version so I'm not sure if I have any reporting tools.

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11. Generate list of user AI queries in Box Hubs

    I'd like Box Hubs Owners to be able to view the list of AI queries that users make. This would allow them to curate the content to ensure it meets the needs of the users

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12. Request for Additional Output Items in the User Details Report

    Could we enable the User Details report to include the user's registration date on Box? Specifically, we would like to propose adding a column titled "User Registration Date."

    This information is necessary for user management.
    Currently, we have to request this information from Box regularly.
    If we could verify it directly in the report, it would eliminate the need for inquiries to you.

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13. Box AI Reports now available for existing Box plans

    Box AI Reports are currently only available on the Enterprise+ plan.
    If the new AI experience is available to existing Box plans, I would like Box AI reporting to be available to existing Box plans as well.

    in Japanese
    アクティビティレポートのAIアクティビティは、現在Enterprise+プランでしか利用できない。既存のBoxプランでAIが利用可能になったのであれば、AIアクティビティも既存のBoxプランで利用できるようにしてほしい。

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14. Adding AI activities to the User Activity Report

    Box AI reporting is currently only available to tenants on the Enterprise Plus plan.
    Box AI is now available to tenants with the business plan or above, but since operation logs cannot be confirmed from reports, auditing is not possible, making it unusable for businesses and posing a fatal security flaw.
    In order to use and utilize Box AI, please make sure that AI activities are output regardless of your plan.

    (日本語訳)
    ユーザーアクティビティレポートのAIアクティビティの追加

    現在Box AIに関するレポート機能を使用できるのは、Enterprise Plusプランを利用しているテナントのみです。
    businessプラン以上のテナントでもBox AIが利用できるようになりましたが、レポートから操作ログが確認できない状態では監査ができないため、企業として利用できずセキュリティ的に致命的な欠陥があります。
    企業でBox AIを利用・活用するため、プランに関わらずBoxAIに関するアクティビティが出力されるよう改修をしてください。

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15. Adding AI activities to the User Activity Report

    Box AI reporting is currently only available to tenants on the Enterprise Plus plan.
    Box AI is now available to tenants with the business plan or above, but since operation logs cannot be confirmed from reports, auditing is not possible, making it unusable for businesses and posing a fatal security flaw.
    In order to use and utilize Box AI, please make sure that AI activities are output regardless of your plan.

    (日本語訳)
    ユーザーアクティビティレポートのAIアクティビティの追加
    現在Box AIに関するレポート機能を使用できるのは、Enterprise Plusプランを利用しているテナントのみです。
    businessプラン以上のテナントでもBox AIが利用できるようになりましたが、レポートから操作ログが確認できない状態では監査ができないため、企業として利用できずセキュリティ的に致命的な欠陥があります。
    企業でBox AIを利用・活用するため、プランに関わらずBoxAIに関するアクティビティが出力されるよう改修をしてください。

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16. The "Invoices from box" folder where invocies are dropped can not be moved.

    For easier rights management and avoiding "shared folder" ****, we opted to have one shared folder across our company with sub-folders for each department.

    Said folder is shared with our accounting department.

    I moved the folder "Invoices from box" from my root folder to the accounting department sub folder but each month when an invoice is issued it appears again in my root folder.

    I propose that box.com remembers the folder ID of the "Invoices from box" folder and used that instead of the absolute path of the folder to drop their invoices.

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17. Label reports

    Be able to run a standard report and save a name to it.

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18. Folder reports for X level

    Add a report to the admin console that is only folders (can filter by owner and location) and contains a column for level so that admins can have visibility into content structures across their enterprise.

    (similar to the BC Folders by X Level report)

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19. Prompt to give choice to Abandon or Continue running a report when output is large

    Box Admin reports can, when selecting few filters, generate a large quantity of output - sometimes 200+ csv files for a single report.

    There should therefore be a 'pre-run' test in the background before the report begins generating, that checks to see if there would be more than (say)10x csv files created by the report if it were to begin with the current settings...

    If so (akin to when someone attempts to move a considerable amount of Box content), a prompt/popup should appear warning the user that there will be a large quantity of output, and giving user two choices, Continue or Abandon (with the default focus on Abandon).

    I recently ran a Folders and Files report for the whole of our enterprise account, and did not realise the size of the output until it was 'Uploading', and there was no longer an option to Cancel the report. The whole upload was 298!! csv files

    Box Support were unable to stop the upload/completion of the report, therefore users would benefit from a WARNING BEFORE the report is generated, to prewarn that the output will be considerable

    Box Admin reports can, when selecting few filters, generate a large quantity of output - sometimes 200+ csv files for a single report.

    There should therefore be a 'pre-run' test in the background before the report begins generating, that checks to see if there would be more than (say)10x csv files created by the report if it were to begin with the current settings...

    If so (akin to when someone attempts to move a considerable amount of Box content), a prompt/popup should appear warning the user that there will be a large quantity of output, and giving user two choices,… more

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20. Please reflect "Notify affected users" setting change on the security logs report

    Currently, "Notify affected users: x days before expiration" setting change does not get reflected on the security logs report.

    <Repro steps:>

    1. Go to Admin Console > Enterprise Settings > [Content & Sharing] tab.
    2. Make sure "Automatically remove invited collaborators" is ON.
    3. Turn on or off "Notify affected users: x days before expiration" checkbox and save the setting, with "Automatically remove invited collaborators" kept ON.
    4. Run the security logs report.

    Currently the change does not get logged on the security logs report.
    Please reflect this "Notify affected users" setting change on the security logs report.

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