Help shape the future of Box
Welcome to Box Pulse, our product feedback tool powered by UserVoice. Got an idea for how to improve Box? Share it with us and gather support or vote on other people's ideas. Your feedback is essential to informing roadmap decisions and shaping the future of our products. Thanks for joining our community!
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417 results found
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Workflows can be configured to allow participants to retroactively delegate/re-assign a review task without interrupting the workflow.
Workflows can be configured to allow participants to retroactively delegate/re-assign a review task without interrupting the workflow.
2 votes -
"apply workflow to all subfolders" should be an option for every trigger
When using the "manual start" trigger of a workflow you can check a box that will apply the workflow to all subfolders. This would be useful for all triggers.
Currently I need to create 10+ duplicate work flows that are exactly the same, but applied to separate folders.
I am unable to use the "manual start" trigger because the workflow is most efficiently start by an external collaborator - and Box does not enable external collaborators to start manual workflows13 votes -
Create Custom File Request links
Currently, today, you can create a file request link, which generates a 32 character alphaumeric string. I'd like the ability to create a custom URL (like I can with shared links) to make it easier to promote my file request links to my stakeholders and make them more rememberable.
These custom file request links could have mandated security attached to them, either enforcing these to be only available to links set to "Require Uploaders to log in to Box" or (not available today in the product), enforce adding a password to access the custom file request link (see additional idea…
9 votes -
File request link folder-level control
Enable file requests at a folder level to restrict internal-only folders vs. not. There are existing folder-level settings that can restrict external collaboration and what type of shared link can be crated, but the same ones don't exist for File Request links. It would be great to have the same feature parity between shared links and file request links when wanting to restrict access.
5 votes -
Allow variables for folder name creation
I need to create unique folder names as part of Folder Action outcome in Relay. This could be a simple as appending a date stamp or date/time stamp to the end of the predefined folder name, or use the file name that triggered the workflow as the folder name. Some options for creating discrete files names would be very helpful.
1 vote -
When copying or moving a file via Relay, allow the file to overwrite an existing file of the same name as a version.
If we have a locked down area for SOP type files, as the SOP is updated and approved, a Relay workflow moves the file into the published location. If the published file is the same name as an existing file, we would like to have the new file come in as a version of the prior file, not be named with the date-time stamp on it.
25 votes -
Instead of stalling/killing workflow when file to be moved is still open, pause and send notifications to close file
Workflows currently stall (=die) if a file is meant to be moved following a task assignment, where the assignee edits the file and "Marks as complete" without having closed the file's tab. This can happen quite commonly: a user is asked to input edits into a file, so they open the file in the relevant Office online app (eg Excel online), and when they're done editing, if they forget to close the Excel online tab in their browser before going back to the BOX preview tab where they click on "Mark as Complete", then the workflow stalls. It would be…
5 votes -
Add “Do something after a certain period of time” option in outcome
Accessing to some of our manual documents is strictly managed and we would like to delete these documents which are not effective anymore after a certain period of time (e.g. 1 day, 1 week, custom lengths etc.). If Relay is capable of this, we can streamline other systems that are currently implemented.
12 votes -
2 votes
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Relay: Invite external user at Manual Workflow start
We have a manual start workflow where we want to collaborate a volunteer to a template folder where they need to fill out some forms and upload back to a Box folder. Relay does not seem to let the workflow starter enter the collaborator's email UNLESS they already exist as an external user.
14 votes -
Relay: Extend Collaboration as an action
I would like to have "Extend Collaboration" as an option of "Action" in Relay.
This is useful when a certain project is longer than the expiration set in the whole account.
When it is known the finish date for that project, I would like to automatically extend the expiry date beforehand using Relay.2 votes -
Allow folders to be uploaded with File Request
File Request is a helpful feature, but often isn't useful as most external parties want to share folders (including sub folders) of documents with us. Can a feature be added to allow folders to be shared as part of File Request - perhaps renamed to Folder/File Request?
39 votesAt this point, there is no short to medium-term plan to extend File Request to accept folder uploads. Please continue to upvote/add feedback so we are able to revisit the prioritization at a later time. Thanks!
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Support multi-file for rejected task trigger in Relay
Suppose you like to assign an approval task to a person with multiple files and when the task is rejected, you like to move the package of those “rejected” files to a different folder("Rejected folder) instead of having them sat in the triggered folder.
For a single file, you can create the following workflow containing 2 flows and it works perfect as expected, however it doesn't work for multi-files...
Flow 1: Trigger Manual start-> Outcome: Assign task -> When rejected, the flow is end
Flow 2: Trigger Task -> Outcome: when the task is rejected, move the file to “Rejected…43 votesWe are conducting user feedback sessions to gather more information
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Email File Request Link from Box
Add ability to email file request links directly from Box (similar to collaboration invites). This would allow customers to audit who sent out file request link/ when.
9 votes -
Modify the default published Relay template
There are some Relay templates that Box provides by default that are not available to our company.
Therefore, we would like to control whether or not the default templates are published by tenants.
Also, we would like to publish the templates that we have created as targets.
Modify the default published template.(In Japanese)
Boxがデフォルトで用意しているRelayテンプレートが、我々の企業では利用できないテンプレートがあります。
そのため、デフォルトで用意されているテンプレートの公開有無をテナントで制御したい。
また、作成したテンプレートも対象として公開したい。2 votes -
Box should warn you when you exceed the character limit, not just delete everything you have written when you try to send the invite
It is VERY annoying to write a nice detailed note to the person you are inviting and then have it just disappear bc the character limit has been exceeded. Box should either not allow you to exceed the character limit, or at least have it refuse to send the invite but not completely delete everything you have just written!!!
1 vote -
box relay shared link
Using Box Relay, create the following new outcome: Based on a metadata value when stored on on a file or folder, create and share a web link to the email address(es) in the metadata value, with specified collaboration.
29 votes -
Improve Relay workflow search bar (end user view)
Relay search is hard to use (cursor pointer disappears while typing)
This happens only in end user panel, admin search is not affected5 votes -
Inserting metadata tags for subject line and message fields within Relay
Within Relay, being able to dynamically populate the metadata fields within the email notifications.
An example use case is for lease renewal. We have a metadata template for the leases. One of the metadata fields is property name. One of the steps in the workflow would be to assign a task to execute the lease renewal for a specific property which is triggered by lease renewal date. When setting up the notification for the lease execution task assignment, right now the subject line is very generic and would say Action Required: Execute Lease Renewal - as a better user experience…
3 votes -
Relay lite: allow admin to change the workflow owner
Box Relay creates a workflow (Folder creates a task that requests invoice processing and is used to manage outstanding tasks) that enables clerical employees to process invoices more efficiently. However, when the employee is transferred, the workflow that has been created is not transferred to the next person in charge. If a useful workflow can be managed as a company, not as an individual (Change the workflow owner for contact changes), it will be very useful for business efficiency.
73 votesEnterprise, Enterprise +, and grandfathered Relay full users are now able to transfer workflows
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