Shared With Me - Folder Management for Collaboration Folders
We would like to have a "Shared with Me" folder for any folders we have been collaborated into.
We continually get feature requests for Box to allow a way to organize content shared with me. For example, I'd like to create a "Shared with me" folder that all the content shared with me could be organized into.
I envision this could happen in one of a few ways and there would need to be some determination how much control the end user has....
Option 1:
- Allow end users to check a setting that would create a folder called "Shared With Me". This would also move all folders that someone shared with me into the "Shared With Me" folder.
Option 2:
- Allow end users to manually move folders shared with them into a folder structure of their own design. For example I may create folders such as "Shared from Jim", "Shared from Carol", or "Shared by Andrew
Team is gathering feedback
-
Anonymous
commented
Option 2 , to eliminate the manual steps and avoid mistakes
-
Anonymous
commented
Currently, my Box folder contains more than 50 shared folders that have no organizational scheme to them. It is extremely difficult to find materials because I cannot organize these folders into larger categories. For example, I have many folders shared to me for purposes of department business (at a university), but they are scattered here and there in my box folder. If I could organize them all under one folder (such as "Dept_Admin"), then it would be much easier to find them. Box's main competitor (no need to name them) easily allows one to organize shared folders this way, and that is why I generally use their shared folder system whenever possible. My university has chosen to contract with Box, and in this regard, that was a terrible choice.
-
Anonymous
commented
Option 2, please!
-
Anonymous
commented
Option 2, please please please!
-
Anonymous
commented
option 2 please
-
Anonymous
commented
Option 2
-
Anonymous
commented
There are threads asking for this *very* obvious feature dating back as far as 2015 that are still active to this day with people chiming in. How is this not solved yet??
-
Anonymous
commented
How is this not allowed yet? Option 2 please.
-
Anonymous
commented
Please address this issues. We need to be able to categorize and organize shared folders.
-
Anonymous
commented
Crazy that this is still not fixed when all of Box's major rivals have had this feature for many years. This is the primary reason I will not use my organizations Box (and privately pay of Google Drive)
-
Anonymous
commented
Bizarre that this issue has been around and commented on for over 3 years with no change.
-
Anonymous
commented
It's absurd that this is still not possible.
-
Anonymous
commented
Option 2.
Google Drive for personal accounts solved this problem very well, so you should fast follow their UX pattern. I can move a shared folder or doc under any folder structure I design because an object in Google Drive is just a link to that object. It doesn't matter where you anchor it and shouldn't in Box either.
The other pattern that Google employs that you really need to implement is that if I move a folder or doc shared with me into a folder that is shared with others (like my team), and i have the ability to onward share, it will treat that move as an implicit intent to share with the other collaborators. Consider two teams working on the same project Project Alpha. One team anchors the folder under their team folder. The second team wants to do the same, but can't because it's stuck in their individual root folders. With Google Drive (personal, not team drives), I can share with my team and no make it discoverable, even though I'm not the owner.
You need to adopt or iterate on these patterns to evolve out of just being a filesystem in the cloud.
-
Anonymous
commented
C'mon you can do it..
-
Anonymous
commented
Finding things that have been shared with me a long time ago is my number 1 (in fact, maybe my *only*) problem with Box. The "Shared with me" view in Google Drive basically negates this problem on that platform.
-
Anonymous
commented
As mentioned by many before, it's insane that it has taken this long for this issue to be (or at least start to be...) addressed! Is there a hybrid of the two options above where by default all folders shared with me would sit in a 'shared with me' folder in the root, but then I could add shortcuts to them from elsewhere in my own folder structure (e.g. let's say 2 different project teams have shared a folder with me called 'contracts'. Both go by default into a root folder called 'shared with me', thus not cluttering up the root folder itself. But then I could add a shortcut to one in my 'Project A' folder structure, and a shortcut to the other in my 'Project B' folder structure. Ideally that shortcut would appear in both Box online and Box Drive on my computer. Something like that would be SUPER helpful for me!!!
Thinking ahead, if someone else with access to the Project A folder didn't have permission to access the shared Contracts folder, they'd click on the shortcut but just get an error message saying the didn't have access to the file - which is fine....
-
Anonymous
commented
Please let us know if there are any updates to this request. The community forum post about this issue started four years ago (Nov. 2015). I just discovered this glaring lack of functionality today, but this is immensely frustrating. I straddle several distinct units in my larger organization, and the inability to self-organize shared materials at the root of my Box instance is mind-boggling to me. How long until there's action on this? You've been told about this for years already!
-
Anonymous
commented
Option 2 please! This impacts the whole company as we are using Box Drive as company solution. Many complains on this. How to organise folders shared with me.
-
Anonymous
commented
My Box is full of different shared folders from different projects i've worked on, even with same name.
I would like to be able only for my user to reorganize folders shared with me within other folders Also, renaming of a shared folder to not rename the original shared folder.
Or to be able to create links of shared folders under a folder created by me to gather all the shared folders or these links under it, per project for instance.Any workaround is welcome on short term
Thank you.
Best regards,
Alexandru Gheorghita -
Anonymous
commented
What is the timeline for this? It's been consistently requested for several years.