Add a report that lists metadata set for folders and files.
There are many metadata templates, and each users can set them.
In this situation, being able to see in lists what metadatas are actually applied to which files/folders and what values are set can be very helpful in managing contents and metadata.
Our Product Managers are gathering feedback and additional use cases regarding this suggestion. Please add your comments and support this suggestion so we can prioritize it accordingly. If you can add a sample or a report structure you'd like to see, that would be helpful!
Yvette Price commented
We would like to have a report that can be run by the metadata template created and to list all the attributes of that template as a column on the report. This should also list the Folders and Files that have the metadata template assigned to it and who modified the folder/file metadata.
We would like to be able to see which files and folders have which metadata templates applied in addition to being able to see the metadata in the templates. Knowing which files/folders have a metadata template would be helpful in identifying where meta data may be stored located.
Our consultants have a very large archive of current and historical project folders where folder is tagged with information regarding what year the project was initiated, what services we provided, what industry the client is in etc. Adding new project folders and tagging them is self-managed by the project teams, but management wants to be able to pull monthly reports on the metadata to analyze trends regarding our ongoing projects. Sure, we could use a separate system for this and track everything double, but since the folders in BOX are already tagged and we want to avoid double work and inconsitency between the two datasets it would be very much preferrable to just run a simple report in list and get the what metadata templates and tags are applied to each folder. Please note that we don't need to pull report for every file, only folder level tags.
We are looking to deploy our first metadata template to assist with discriminating between a large number of top-level folders (fields like client company name, which business unit owns the folder, etc.). To keep folder names/paths short we didn't mandate a formula for naming these top level folders that includes all the information we would want to search on. We also don't want to rely on the search function as it would return far too many results to be useful. Being able to run a report showing which folders have had a specific piece of metadata applied to them (e.g. every folder tagged with client company XX) is critical for us to quickly determine where data reside in the event of an external (or internal) audit, or to effectively apply something like a legal hold. We have >1000 users and hundreds (maybe thousands) of top level folders so we need to be able to report rather than search manually.
George Chrisos commented
we used metadata templates within our file requests. it is a little surprising that since that metadata is being collected that we can not run reports to export. requiring a user to manually click on each uploaded file to extract said metadata is absurd.
We have carefully metadata tagged all our customer projects in different categories, now we want quarterly reports on where our data is growing. Just including metadata tags on folder level in file tree report would be enough, then we could compile our own stats from that.
This is a very critical piece for us, as we need to be able to run Tableau reporting off of hundreds of folders/sub-folders and want to use our metadata fields we have set-up for actual reporting.