Make admin console reports (Folders & Files, Collaborations, Shared Links) run at scale
I saw on the Community site that there is a 10 million item limit, but my company has way more items than that. It is important for us to have these reports for security audits.
The 'Folders and Files' report should be expanded to support more custom requests. The list below is not conclusive, though.
For example, allow the Box admin to specify the following:
1. Types of MS Office files (*.xlsx, *.docx, *.pptx)
2. Types of image Files (*.jpeg, *.jpg, *.png)
3. Types of audio files (*.mp3, *.wav)
4. Types of video files
- *.flv with H264, AAC codecs
- MPEG2-PS, MPEG2-TS, 3GP (*.ts, *.ps, *.3gp, *.3gpp, *.mpg)
- Windows Media Video (*.wmv, *.asf)
- AVI uncompressed 8bit/10bit (*.avi)
- MP4 (*.mp4, *.m4a, *.m4v)
- ISMV (*.isma, *.ismv)
- Microsoft Digital Video Recording (DVR-MS) (*.dvr-ms)
- Matroska/WebM (*.mkv)
- Wave/Wav (*.wav)
- QuickTime (*.mov)
We would like to see the option to run collaboration reports for a specified folder path. We have to run the report for the entire enterprise which is very large. We then sift through a very large report that takes many hours to run to find the information for a small subset of folders.
Delcy Thut commented
Customizable reporting capabilities and improved speed when pulling reports.
Tabish Zaidi commented
Yeah, this should be available as an option. As a Box Admin, I run into this problem every now and then.
Alfaro, Vladimir commented
I would also suggest that you add the functionality to print permissions reports. For example, we use Box Groups to grant users the permissions to View/Edit, etc., to specific folders within our Box Enterprises. Many of the Box Groups we manage will have access to many different folders. Currently, when you go to Admin Console - Users/Groups - Groups - Shared Folders and click on Edit, to add/remove or change permissions, you cannot do it because, the folders names are truncated and there is no easy way to know whether we are removing the permissions to the correct folder. Please do contact me so we can go over this issue via WebEx. Thanks for your consideration.
Add the ability to run "Export a current snapshot of information about all folders and files" report with over 10 million items. Either that or at least display an error or warning when you try to run a report of this size. Today attempting to run the report shows no error, but no results are ever returned.
Kurt Baker commented
This is a feature that most of us in the Higher Education community would endorse. With our students, we typically have a higher user count (we are at about 126K users) than all but the biggest enterprises. The number of transactions (uploads, logins, collaborator invites) is huge and many of the existing reports simply fail if I try to run them.
AdminApurva Parikh (Admin, Box) commented
Admin Console report crashes and doesn't run usually due to scale.
Our enterprises is having severe problems getting reports to run.
We would like a report broken out by User that includes grouped file types and number of files.
Columns to include User, # of Office Files (.PPT, .PDF, .CSV, .XLS), # of Image Files (.PDFs & .JPEG), Number of Audio Files (.WAV & .MP3), Number of Video Files (.MOV & .MP4).
Total number of files
Data size and/or number of files modified in 1, 2, 3 and 6 months
Data not modified in 1 year or more
These reports do not work in large companies like ours.
Jasmine Wade commented
Most reports will not run with our 60,000 users. Sometimes I can get them to run by being VERY narrow in my choices, but that cuts down on the usefulness.
We want an audit of activity within a folder. Usage logs is a good report if you have a limited number of people, but it still returns all the activity of the user(s). Usage logs is also very good if you have a specific person of concern. It is not so useful as a general audit tool to watch for unusual behavior. We want to permanently save audits on a regular basis, so we can go back a year from now and prove what happened.
AdminScott Juster (Admin, Box) commented
For enterprises who use the Admin Console UI to run reports