Shared With Me - Folder Management for Collaboration Folders
We would like to have a "Shared with Me" folder for any folders we have been collaborated into.
We continually get feature requests for Box to allow a way to organize content shared with me. For example, I'd like to create a "Shared with me" folder that all the content shared with me could be organized into.
I envision this could happen in one of a few ways and there would need to be some determination how much control the end user has....
Option 1:
- Allow end users to check a setting that would create a folder called "Shared With Me". This would also move all folders that someone shared with me into the "Shared With Me" folder.
Option 2:
- Allow end users to manually move folders shared with them into a folder structure of their own design. For example I may create folders such as "Shared from Jim", "Shared from Carol", or "Shared by Andrew
Team is gathering feedback
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Anonymous
commented
Another vote for Option 2 -- the current limitations make for an unwieldy list of folders at the top level of the file hierarchy. Thank you for your efforts.
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Anonymous
commented
I would vote for option 2- I would like to file the 'shared folder' into my own folder structure. So that all items on the same topic are in one folder.
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Anonymous
commented
It would be very helpful to me if something like Option 2 existed. Using Box Sync can result in confusion with respect to ownership, especially with some projects that have both shared and private folders on similar projects.
I work on multiple multi-institutional projects (both with industry and academia) where there needs to be a distinction between private and shared folders (which is not always obvious via box sync) and cannot solely rely on a naming schema because of differing mindsets when it comes to approaches to filing/etc
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Laurent Piguet
commented
I appreciate that there are probably reasons that make this difficult to do and that are outside of our view, because it depends on the actual data structure.
So, I will just add my voice to say that not being able to "relocate" and "rename" folders that are shared with me makes Box very cumbersome to deploy properly in enterprise situations, no matter the recommendations and work-arounds provided. -
Anonymous
commented
Not sure why this has been "researched" since 2017, users have been asking for option 2 since at least 2015. Is it really so hard to code a way for users create a folder structure in their own Box for shared content?
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Anonymous
commented
I think Option 2 is well-needed. I don't think having one "shared with me" folder will resolve the issue, as then the "shared with me" folder will be the cluttered folder. I would like to be able to organize my folders in the way that I want. The way that everything is in the root folder makes Box almost unusable.
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Anonymous
commented
Option 2 would drive great value, option 1 less so. Folder sprawl is the most urgent request from our organization and currently the greatest obstacle to adoption.
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Anonymous
commented
This becomes more of an issue every week, as collaborators invite me to share box folders for which the names are becoming more difficult to distinguish. We need a way to organize these folders in our own folder structure. Since it has been almost 2 years since this was classified as researching, can you give us any indication if Box will address this limitation?
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Anonymous
commented
Option 2. I need to organize the folders shared with me by project or person or other criteria. Moving them all from root to 'Shared with Me' is only a very slight improvement. I still end up with a mess to navigate in 'Shared with Me'.
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Anonymous
commented
Absolutely. Content sprawl is the number 1 issue for our organization.
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Anonymous
commented
Option 3: Allow me to organize my shared folders where I want them to be within other folders.
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AdminStephanie Tropea
(Admin, Box)
commented
Google has a shared with me view and is a preferred folder view for our users. This helps with content sprawl.
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Adminischlesinger
(Admin, Box)
commented
This would give users the 'official' folders provided by it and a separate tab for folders and files 'shared with me'. This way they can easily understand what is official and what is collaborated
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Jasmine Wade
commented
In addition to Recents, Favorites, and Synced to Desktop there should be a "Collaborated Folders" section to make it easier to view only folders that have been shared with an account.
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AdminDavis Martin
(Admin, Box)
commented
User would like a way to be able to, at a glance, distinguish between collaborated folders that they own versus folders owned by others.