Support External Users in Box Groups
Currently only Managed Users can be added to Groups in Box.
This request is to allow both Managed and (NEW) External Users to be added as members of Groups to easier bulk collaborator management.
Adminjohnanderson (Admin, Box) commented
This is a functionality I'm asked probably once or twice a quarter by prospects and existing customers. Just last week I've had a global prospect ask for this type of user management. Please put this back on the roadmap . With over 180 votes, it would be great to know if this is something we can expect in the near future.
Alright, Box -- this was placed on the roadmap in 2019. You targeted an update toward the end of 2019. It's now late Q2 2021. What's the status?
'External User Expiration Date management via admin console' has been merged into this idea. We would like to add a feature wherein we can set expiration for the external collaborator access to our enterprise folder. Kindly provide any update on this.
Also I opened this Case #2385619
We need the ability to create external user groups
Any update on ETA? "beginning to develop solutions" is quite vague.
We work very collaboratively with our clients and suppliers on projects. At the moment if we wish to assign groups for either of these, then we need to bring then into our Box and company SSO. This is not sustainable going forwards. We need to have the ability to group external users and to allow these groups to be the recipients of workflows. Please can this be pushed through as soon as possible.
A must-have to manage and control access of our external parties to Box folders
This will be a great feature to have.
Security groups can make very effective the grouping of the users who need to have access to all documents under a predefined topic (like e.g. VAT of Austria). It would be great if not just internal, but external users also could be group by topics (like auditors)
This could be a good improvement if we would not need to add them one by one to the folders.
A good portion of user base is contractors that we invite to our platforms, similar to the Box approach of using their corporate address. We may have multiple contractors or contract agencies that need to review the same material but with different levels of permission in and through the directory structure or even within their own agency.
Mariane Caringal commented
External User Access Management
1. Allow co-admins to set an expiration date per external users
2. Allow co-admin to set a user group for external users per company
3. Allow co-admins to set an expiration date per group