Help shape the future of Box

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  1. Create a group of previously created groups aka nested groups

    We have a group of providers that we would like to make a larger super-group of the nested smaller groups instead of adding each individual user

    18 votes

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    4 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Change Unique Identifier to Something other than Email Address

    This is the grouping for the common request for Box to use a unique identifier other than email address for managed users.

    Key pain point with the fact that Box uses email address as the unique identifier: Email addresses change often in large companies, thus requiring these companies to use custom API scripting to keep emails in Box updated based on changes in AD.

    This unique identifier (whether a mapped value from the customer's user store, aka AD, or the Box unique user ID) should also be the identifier used when users authenticate to Box using SSO (via SAML).

    18 votes

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    1 comment  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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    not planned  ·  katiele responded

    This feature request isn’t currently planned on the roadmap, but we are considering the notion of user attributes that can be placed on a user and then used for better context while sharing / collaborating and searching in the Admin Console.

    Please provide more use cases in the comments to help us understand the problem better.

  3. Inactive State: Do Not Hide Owned Folders for Managed User Collaborators (still hide for External Collaborators)

    Currently the 'Inactive' User Status not only prevents the user from accessing their account, it also hides ALL owned folders for all collaborators.

    Meaning if John Smith is changed to 'Inactive', all of the collaborators that are in his owned folders will no longer see those folders in their accounts.

    REQUEST: Change this status to only prevent the user from accessing their account, while keeping their owned content visible for Managed User collaborators (keeping today's behavior of hiding for External Collaborators).

    18 votes

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    not planned  ·  katiele responded

    We are currently re-designing our managed users page for performance and usability updates which will be released at the end of this year. We will revisit newer features to user management after we release our new UI. In the meantime, please add your use cases in the comments so we can have this feedback when we decide to pick this up.

  4. Allow for multiple primary admins

    There are several functions within the Admin Console that are only accessible to the primary admin. Setting up SSO for example requires the primary admin, and co-admins are unable to integrate with SSO. In many environments there will not be a single administrator with privileged access across multiple systems, which means the primary admin role will need to be assigned and re-assigned multiple times to perform necessary tasks.

    To promote a secure environment where tasks may need to be performed by multiple administrators, I would request either 1) admin console allow for multiple users in the primary admin role, or…

    17 votes

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    researching  ·  4 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Allow Excel to open report (csv) without worrying about encoding

    The encoding for such csv file is in UTF-8 (no Byte Order Mark) and Excel failed to interpret such file, resulting in non-Unicode character turning garble.

    Since we open this report in a Spreadsheet software like Microsoft Excel, it would be beneficial to have Byte Order Mark added to the csv report in the first place.

    The workaround now is either
    1) Open the csv file in a modern text editor and re-save it using UTF-8 (with Byte Order Mark)

    2) Open a blank spreadsheet on Excel. From "Data" tab click on import from text data source. The manually imported…

    17 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  6. Group-Level Sharing Controls: Control sharing permissions at the Group level

    This request is specific to controlling external sharing permissions and defaults by Group. For example, an admin should be able to permit whether a Group can generate Open Shared Links, invite external collaborators, and the default shared link permission that is generated, even if users in that Group are within a folder that has external sharing enabled.

    17 votes

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    For now, we are focussed on solving bulk management issues with Shared Links.

    Box Shield is an additional option for enforcing granular controls on content.

  7. Split and transfer data to several users when the owner is deleted (including folder assignment)

    Hi,
    it would be nice if I could split the data of a user to be deleted among more than 1 other user.

    If, for example, a department head leaves the company and another head takes over the disciplinary part on an interim basis, but the technical issues are still mapped in the department, it makes sense to be able to separate the structures. We are currently transferring the disciplinary page manually.

    Best regards,

    16 votes

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    not planned  ·  2 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Shared links access report

    Report showing folders and links that haven't been accessed in effort to remove shared links

    16 votes

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    not planned  ·  1 comment  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Admin console insights into Box University completion by users

    It would be awesome to see reporting in the admin console based on users completion of any Box Education courses to give better insight into end user training.

    16 votes

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  10. Search for external users by email domain

    We want to search external users by specific email domain. We can do this for managed users, but not for external users.

    16 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Operation history in box.com/folder/000000000/settings

    There isn't a way yet to see how and when the setting was changed. We're trying to know is who and when and how did the Collaboration and Privacy settings change on Admin Console User Activity reports.

    15 votes

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  12. Reports: Capture Failed actions like "Move" and "Copy" as a User Activity Report Error

    Hi Team,

    We wanted to capture the failed "moved" and "copied" attempts whenever generating User Activity Reports.

    15 votes

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  13. Ability to create an index of a folder structure

    1) A way to create an index of a folder structure to make it easier for outside collaborators to get an idea of whats down the folder tree. We’re looking for some sort of index (like a table of contents) in an orderly fashion for a particular set of folders. I ran a files and folders report but as just an excel sheet it was relatively useless as a table of contents

    2) A way to schedule a report to run daily or weekly

    14 votes

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    not planned  ·  3 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Add ability to manage tags

    Admins need a way to mass edit tags. Sometimes people misspell tags when they're adding them, or sometimes an entire tag itself needs to change completely, and everything that has that tag should be updated. (Check out how Zenhub handles tags for inspiration!)

    14 votes

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  15. Make login screen text easier to edit

    In the admin console, there's a "Login Page" section, where it's possible to set a message that appears for all users on the Box login page. Currently, editing/formatting that message requires both access to the admin console, a knowledge of HTML, and an understanding of which HTML tags are and are not valid in that message.

    As the information posted as a part of that message is often something that comes from communications staff, not technical staff, those barriers to editing it are significant. It would be nice if there was both a way to delegate the editing of that…

    14 votes

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  16. Shared Link Details: Add 'Last Usage' Column

    The Shared Link Details report is a great report currently that provides admins a wealth of information when performing an 'inventory' or security review of all existing shared links.

    One additional column that would be very helpful to include is a 'Last Usage' column that would provide a date entry for each shared link.
    Usage is defined as the last time someone actually used that link in a browser. This is helpful to admins to be able to know if a link is still being used or not (prior to disabling it for security reasons.)

    14 votes

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  17. Add folder/file path to usage log reports

    Currently, the usage log report only shows the most recent folder that it lives within, and not the entire path.

    14 votes

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  18. Default Expiration setting for File request link via admin console

    I would like to be able to set the default expiration date as an administrator.

    13 votes

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  19. Password Protected Folders

    Would love to be able to password protect certain folders within an unprotected folder. Since permissions "waterfall", I am unable to have a private folder within a public one. After reading the forums, this would be a very useful and widely used feature for businesses who want to limit access to folders to certain groups.

    13 votes

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  20. Power user report

    Provide a report through the Admin Console including a power user category to allow the identification of power users within the different departments.

    13 votes

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