Help shape the future of Box

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  1. Auto-Created 'All Users' Group

    Add the option to the Groups tab to have a 'smart' group that auto-adds all Managed Users - this is a commonly used practice to provide all users with a 'getting started' folder, but currently must be either managed manually or sent to Box via SAML (meaning the customer must keep the group updated in AD).

    34 votes

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    4 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Need to be able to run user activity report for Box users that were deleted

    Need to be able to run reports for user activity for user account that have been deleted. Once a user is deleted I can't run any historical user activity in case there is any request for that information.

    32 votes

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    not planned  ·  5 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Bulk Delete (Delete 2 or more users at once)

    Add a native Bulk Delete tool on the Users tab of the Admin Console to complement the existing Bulk Add and Bulk Edit tools that we already have.

    Key Asks:
    1. Use a similar Excel sheet as the Bulk Add/Bulk Edit tool
    2. Ability to have a column with the user email to be deleted
    3. A column to choose who to automatically transfer the user's content to (the spreadsheet version of the existing Delete & Transfer UI that we have)
    4. Columns to choose whether to notify each user (the user being deleted and the user receiving the deleted…

    31 votes

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    0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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    not planned  ·  katiele responded

    We are not planning releasing bulk delete functionality at this time since we are focusing our efforts on building faster and more usable users pages. We will revisit this feature request next year.

  4. Export Groups - Add an 'Export Groups' Button to Groups Summary Page & Individual Group Page

    There is currently no way for admins to export a report (xlsx) of their Groups - whether at the summary Groups level or at the individual Group level

    This is problematic for companies that have pages and pages of Groups in the Admin Console, or want to manage just one group (as the current Export Users report from the Users page - the only place any Group info IS currently exported - exports ALL users in an EID, which is overload).

    REQUEST 1: Groups Summary Export - Desired Columns:
    1 Row per Group / Mirror the Columns on the Groups

    31 votes

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    5 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Request Compliance Reports from Admin Console

    It would be great if customers could request SOC reports (and possibly other Compliance reports) directly from the Admin Console. This way requests go to the right people right away, expediting the report return rate!

    30 votes

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    As we work to build out a more robust compliance framework, this is absolutely something we’ll be considering. However, it is not on the near-term roadmap.

  6. ADD LOCKED FOLDERS LIST IN THE USER ACTIVITY REPORT

    Currently we have no way to look up which holders are locked via FolderLockAPI.
    To avoid any trouble not knowing who has been locked,
    we'd like to request to add the locked folders list in the user activity report.

    FolderLockAPIを利用してLockされているフォルダの一覧をレポートに出したい:
    FolderLockAPIを利用してLockしたフォルダーについて、
    どのフォルダーがロックされているかがわからなくなるなどのトラブルを防ぐために、
    現時点でロックされているフォルダの一覧をアクティビティレポートに出力したい。

    28 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  7. User-Level Sharing Controls: Control sharing permissions at the User level

    This request is specific to controlling external sharing permissions and defaults at the user level. For example, an admin should be able to permit whether a user can generate Open Shared Links (e.g., disable open links per user), invite external collaborators, and the default shared link permission that is generated by that user, even if those users are within a folder that has external sharing enabled.

    28 votes

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    2 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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    not planned  ·  katiele responded

    We are currently focused on building groups for access to 1st and 3rd party apps and specific enterprise settings in Box rather than focusing on groups or individual users for sharing controls. Uservoice request here: pulse.box.com/admin/v3/suggestions/36670615

    To achieve granular sharing controls, you can explore using Box Shield to classify sensitive content and set access policies to that content.

  8. Don't point users to the EID's Primary Admin when users try to access a disabled app

    Don't point users to the EID's Primary Admin when users try to access a disabled app. This is problematic for our larger customers as it prompts the user to reach out to an email address that may not be monitored or inundates the admin with what should be HelpDesk tickets.

    24 votes

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    1 comment  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Security Report: Include Changes to Any Setting from Enterprise Settings

    Currently, the Security Report doesn't appear to capture quite a few settings changes that happen in Enterprise Settings in the Admin console, which is bad.

    For example, if an admin is wanting to know who changed the 'save files to device' setting on the Admin Console -> Enterprise Settings -> Mobile tab, there's no in-product way currently to identify that. Also,

    --All Notifications tab settings except for the Compliance Email Archive settings are missing
    --ALL settings from the Apps tab are missing, meaning there are no filters/logs exposed currently for any changes to make apps available/disabled, disabling all published apps,…

    24 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Ability to run custom in-app messaging banners from the Admin Console

    Admins would like to create custom in-app messaging banners to display to their users when they are logged into Box.

    In-App Messaging banners could be used to promote training, drive awareness and adoption, inform users of new features or internal policies, etc.

    23 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →

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  11. End user controlled reporting capabilities

    Allow users to run reports on content they own.

    23 votes

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  12. Set default file view and sort options by folder (and all sub folders for that folder)

    Ideally, let an owner or editor of a folder set the default view (list or grid) and sort order of the files.

    The system default appears to be by date the file was updated which is rarely (if ever) what our users want.

    Re: view options: For photos especially, the list view is rarely the preferred view.

    Additionally, with the grid view, allow the size of the image also be set as a default.

    This may not be an admin console enhancement. I think it needs to be a under More when you’re looking a a folder.

    21 votes

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  13. Merge Users - Ability to Merge 2 or More Accounts Into 1

    A 'merge users' feature would help with the initial administrative burden of cleaning up existing accounts.

    Key asks:
    --The ability to choose 2 or more Managed Users in Box to merge
    --The ability to choose which email becomes the primary email for the user (thus which account will become the owner of the other account's owned content)
    --The ability to choose whether demoted emails should be retained as email aliases or simply removed from the user's (updated) profile
    --The ability to choose whether existing collaborations on externally-owned folders are retained (meaning account 2 is invited into an external folder, when…

    21 votes

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    not planned  ·  katiele responded

    We are currently re-designing our managed users page for performance and usability updates which will be released at the end of this year. We will revisit newer features to user management after we release our new UI. In the meantime, please add your use cases in the comments so we can have this feedback when we decide to pick this up.

  14. As an admin I like to be able to search on a folder ID in the admin console

    I just had a user with only a path to a folder with an id (https://company.app.box.com/folder/123456789) for example.

    I didn't have access to it, so I was wondering which folder it actually was.

    I couldn't find a way to search for the ID in the admin console, so I could find the real name and owner.

    My suggestion is to have a search field in the admin console where you can put the Folder ID and it returns the full path and owner.

    20 votes

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  15. Ability to create Box reports by API

    To import snapshot data (folders and files, collaborations etc.) to SIEM like Splunk, it's convenient that Box reports data can be created by API.

    20 votes

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    not planned  ·  jfain responded

    Customers can utilize the existing events infrastructure to gather this data, so we do not have any plans to provide snapshots in fewer API calls in the short term.

  16. Password Expiration Notice "Prior to" the Date

    We would like to see the message like: "Your password will be expired in 7 days". Currently, BOX asks us to reset our password on the day of expiration. This can be a problem especially when we are at airport and try to see box.

    At the Admin console, we would like to see "0 day" or "7 days" as options.

    19 votes

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  17. Display folder path when Admin select folders to run User Activity reports.

    There are many same folder names. When Admin like to select specific a folder to run the report, he or she can not select right folder due to having the same folder name. If there is folder path, Admin is able to select right folder to run the report.

    18 votes

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  18. Functionality to clear pinned device from user's account settings

    Currently pinned devices for the device pinning functionality can be cleared by the admin console only. User should be able to do this so that user can choose which devices to use Box with without asking the Box admin every time.

    18 votes

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  19. Ability to sort folders that appear in the "Select folders this user can access" view

    The current view includes both parent and sub-folders. We would like a method for choosing Favorites or such that allows control of that window's view.

    As we have a large number of folders, the current view is unmanageable and searching is cumbersome.

    18 votes

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  20. Bulk Edit - Add 'Status' column to Bulk Edit spreadsheet

    There is no way in the Admin Console to update 'status' (active, inactive, etc.) for 2 or more users at once (aka in bulk).

    18 votes

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    not planned  ·  kwarudkar responded

    Enhancements to the Bulk Add/Edit feature are not currently on the roadmap, but will keep track of this request and consider prioritizing if many customers are requesting it. User status can be edited via API or SAML

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