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181 results found

  1. Retention Policies as Deletion Policies

    Files in a folder (or globally) would be purged after a certain period of time, but if a user wants to remove the content before that time, they would be able to do so.

    24 votes

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    1 comment  ·  Governance  ·  Admin →
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  2. Collaboration Whitelisting - Add Ability to Whitelist Specific External Users

    The Collaboration Whitelist feature is currently scoped to whitelist entire domains

    REQUEST: Take this current domain whitelisting a level deeper by only allowing certain users from a given domain to collaborate with ones own EID, aka introduce user-level external collaboration whitelisting controls to where a company can say "block all collaboration with all @acme.com users except for X @acme.com users"

    19 votes

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    0 comments  ·  Governance  ·  Admin →
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  3. Include all file names in expiration notices of retention policies

    Retention notifications to include the name of each file (instead of just names of folders containing the files) that will expire in 14 days

    18 votes

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    0 comments  ·  Governance  ·  Admin →
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  4. Unified/Global 'All Trash' View

    In larger companies, Content Manager's organization of trash (by Owner) and searching through Usage Logs are both overly cumbersome when looking for a file that a user has 'lost' (aka that's been deleted).

    To ease this pain, please build a unified/consolidated/global 'All Trash' view added somewhere in the Admin Console -- likely in Content Manager.

    From that view, an admin would be able to see:
    1. File/folder name
    2. Date deleted
    3. Owner
    4. Deleted by (user)
    5. Option to permanently delete or restore

    17 votes

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    1 comment  ·  Governance  ·  Admin →
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  5. Launch workflow at end of retention policy

    There should be an option to launch a workflow process when a retention policy expires. This would allow for use cases such as moving the file to an archive, destruction approval, etc.

    16 votes

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    1 comment  ·  Governance  ·  Admin →
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  6. Smart Archive

    Ability to report on content that hasn't been accessed, modified etc after a certain period of time and ideally take action e.g. delete or move to archive.

    14 votes

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    not planned  ·  1 comment  ·  Governance  ·  Admin →
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  7. Retention policy details in the Trash UI

    The Bin/Trash UI displays Retention policy details the first time you trash an item until you navigate away.
    Ability to have this info visible at all times in Trash UI would be helpful to end users and admin rather than running reports to check status of a single file.

    13 votes

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    0 comments  ·  Governance  ·  Admin →
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  8. Moved to trash report

    We would like to run a report for a user and understand who deleted their content. Currently you will need to run this for the whole enterprise with the option moved to trash, and the results will only show who deleted the content and not who owns that content.

    The only work around at moment is to pivot table with files and folders report of the owner they are looking to run the report on.

    12 votes

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    not planned  ·  2 comments  ·  Governance  ·  Admin →
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  9. Restrict the move to the trash in Retention and Legal Holds

    Currently, Retention and Legal Holds prevent contents from deleting them permanently, but it's more helpful to let contents not to move to the trash. We would like to choose from either option. ion.

    11 votes

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    1 comment  ·  Governance  ·  Admin →
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    not planned  ·  Anonymous responded

    This is an understandable request, but if fulfilled, would create a situation where users had no way of removing files from view.

  10. Collaboration Domain Whitelisting at Folder Level

    We want to whitelist other domains at the folder level so that collaboration can be open with certain clients on external folders while also being completely blocking collaboration with any other domains.

    11 votes

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    not planned  ·  0 comments  ·  Governance  ·  Admin →
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  11. Allow users to easily set retention on an individual file or folder

    End users need to have the ability to easily apply retention policies to individual documents. They should be able to click an apply policy button, choose the policy and click OK
    Policies should be able to be configured so that users only see policies that apply to them or they have access to.

    10 votes

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    2 comments  ·  Governance  ·  Admin →
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  12. Compliance & Retention of File Activity Comments

    We are using the Activity section on each file to keep a running list of processing notes for each documents - ie invoice approvals, marketing and advertising review, etc. More granular control of comment governance would be very helpful.

    For instance, including comments in permission settings to prevent a user from deleting comments, or include in Governance Admin Panel an option to disable comment editing. Comments should also be subject to the same retention requirements imposed on the file itself - ie if the file has a 5 year retention period.

    Also, while there is a User Activity report that…

    10 votes

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    1 comment  ·  Governance  ·  Admin →
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  13. Manage Quarantine Programmatically (via API)

    There is no way to manage the quarantine process programmatically. As a result, we must individually release / delete quarantined files via the UI.

    Given that the policies have a tendency to generate false positives, this process becomes very time consuming and difficult to manage and requires valuable IT time to click buttons (often for hours).

    At our scale, and since we opt to use DLP policies, it's impossible to manage.

    10 votes

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    2 comments  ·  Governance  ·  Admin →
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  14. Apply policies to duplicate files

    Identify duplicate files in Box, and apply any policies in place onto all duplicates

    9 votes

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    2 comments  ·  Governance  ·  Admin →
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  15. Identify "retention policy" as the deleter of content

    When an item is deleted by a retention policy, it just reads that "someone" deleted the item.

    We would like the ability for the deleter to be named as something more explanatory like "retention policy" so it is more easily identifiable during an audit.

    9 votes

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    not planned  ·  1 comment  ·  Governance  ·  Admin →
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  16. Apply retention policy to all existing content

    Currently with Governance, you have the ability to apply a retention policy to all new content. This policy does not touch any of the existing content within the domain. This is a large issue for an enterprise that wants to apply a single retention policy to the entire domain.

    9 votes

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    not planned  ·  1 comment  ·  Governance  ·  Admin →
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  17. 9 votes

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    not planned  ·  2 comments  ·  Governance  ·  Admin →
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  18. Ability to customize download policy thresholds

    Currently the policy thresholds are automatically set by our algorithms, and the policy is triggered on a per minute rate basis and one hour time window. This has caused alert fatigue for the customer because so many notifications are generated every few minutes based on these thresholds that they aren't able to update or customize.

    9 votes

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    0 comments  ·  Governance  ·  Admin →
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    not planned  ·  jfain responded

    We will be looking at how to reduce the noise but it might not be through enabling customization.

  19. When retention policy expires, have option to archive rather than delete

    At the end of a set retention policy, add an option where the content is automatically moved into a designated archive folder.

    8 votes

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    not planned  ·  3 comments  ·  Governance  ·  Admin →
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  20. Warning when moving files into folders with different retention policies

    Warn or prevent the user if they are moving a file from a folder with longer retention policy to a shorter retention policy that the longer retention will still hold

    8 votes

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    not planned  ·  0 comments  ·  Governance  ·  Admin →
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