Help shape the future of Box

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  1. Require approval when sharing content with a business justification

    Current access policy allows for external collaboration with a valid business justification, but we would also like to have the admin or folder owner approve the request to share externally, before the collaboration is sent. The current design doesn't allow for any validation and could potentially lead to content being shared with a restricted audience. Once the exception is approved, the collaboration could be set.

    13 votes

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    gathering feedback  ·  0 comments  ·  Shield  ·  Flag idea as inappropriate…  ·  Admin →
  2. Send a notification regarding document lock/unlock timing

    For teams that are actively working on a single document, the lock/unlock feature is nice to prevent version control issues. However, it would be nice to have additional notifications are this feature, namely:

    • "Notify me when this file is unlocked"
    • "Warn me [the person who locked the file] when the file lock is about to expire"
    • "Warn me [the person who locked the file] if I've left the file locked AND inactive for more than X minutes"

    Etc.

    5 votes

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    2 comments  ·  Notifications  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add external collaborator's expiration date on collaboration report

    In the collaboration report, there are invited date and accepted date, but there is no expiration date. Would it be possible to add expiration date in the collaboration report?
    Because it is too tough to confirm the expiration date one by one on the collaboration list page or using API, I demand the way to confirm enitre expiration date easily.

    52 votes

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    not planned  ·  1 comment  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →
  4. Generate Shared Links as a Relay Outcome

    Would like the ability to automate generating shared links on files within Box Relay as an outcome. One use case for this would be to create a process for generating external shared links. Many security-conscience customers don't want everyone to have the ability to shared content externally without some sort of approval or oversight. If we added generating and sharing shared links as an outcome in Relay we could build approval flows that would allow users to get approval to share a file externally even if they don't have the access do so.

    18 votes

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    0 comments  ·  Web App  ·  Flag idea as inappropriate…  ·  Admin →
  5. My Collections on Box Drive

    Just wondering you may develop 'My Collections' function on Box Drive.

    100 votes

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    14 comments  ·  Box Drive  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for the suggestion! We are looking at how to improve content sprawl on Drive. We will be considering Collections as a possible path (among other options), but don’t have a change planned in the near-term.

  6. File request - Block upload of domains not on enterprise allowlisted domains

    For File Request where Enterprise requires user to login prior to submission, would like an additional security check for Enterprises that only allow for external collaboration from allowed domains as listed in the Enterprise console. If the domain is on the list then allow for file request upload, if domain is not on the allowlisted domains, block upload.

    13 votes

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    1 comment  ·  Web App  ·  Flag idea as inappropriate…  ·  Admin →
  7. Watermark of PDF and Excel files

    We are not able to use watermark of PDF and Excel files on mobile devices such as iPhone and iPad. We would like to use this feature.

    21 votes

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    under consideration  ·  0 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
  8. Open file from UI Elements without approval

    Ability to open a file from UI Elements Open With with Box Edit without being prompted to Approve/Deny to proceed.

    Currently, every time a file is opened from UI Elements, Box Edit displays the prompt and asks the user to Approve/Deny before the user can start locally opening and editing the file. This adds friction to user experience, and we want the option to not display this prompt and auto-approve the file open from UI Elements

    74 votes

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    0 comments  ·  Box Drive  ·  Flag idea as inappropriate…  ·  Admin →
  9. Secure open link - Domain white list for open shared link

    This request is an idea that will become possible after the following requests are realized.
    Secure open link① - Require email address verification with one-time password
    https://pulse.box.com/forums/909778-help-shape-the-future-of-box/suggestions/43755942-secure-open-link-require-email-address-verifica

    【Summary】
    Please add "Allow only email addresses from specific domains to receive one-time passwords" to the Open Link settings.
    This will make it possible to prevent secondary distribution and miscommunication, which is a huge issue for Open Link.

    【Issues to be solved】
    Current Open Link is not secure enough as an alternative to attachments.
    Compared to attachments, the ability to determine the information of the access source and the ability to block access…

    4 votes

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    1 comment  ·  Security  ·  Flag idea as inappropriate…  ·  Admin →
  10. starts with, ends with, contains in metadata search

    We have quite a large number of folders and files for a specific application in Box. To filter results, we'd like toi be able to use "Contains", "starts with" or "ends with" in the metadata search fields

    39 votes

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    2 comments  ·  Metadata  ·  Flag idea as inappropriate…  ·  Admin →
  11. File request custom theme image upload from Box

    The File Request theme only allows content to be selected from a local machine. The add image should support the ability to choose content directly from Box.

    4 votes

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    0 comments  ·  Web App  ·  Flag idea as inappropriate…  ·  Admin →
  12. Collaboration Allowlist - Ability to Download and Sort

    On Admin Console enterprise settings > collaboration allowlist the domains are not in order and there’s no good way to search it. When you have more than 20 domains it becomes unusable for anything but adding. Need ability to sort/filter as well as export allowlist details.

    6 votes

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    0 comments  ·  Admin Console  ·  Flag idea as inappropriate…  ·  Admin →
  13. API for "CRUD" for Box Relay and Box Relay Lite

    We have created over a hundred of Relay workflows and have currently faced a difficulty in adjusting all rules when our orgnization is changed. We would like to have a set of APIs for Relay for creation, reference, update and delete operations (so called CRUD).

    Also we would like to have an way to update folder ID(s) on existing workflows. It would help so much especially when annual org change happens.

    7 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  14. 5 votes

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    1 comment  ·  Box Drive  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow Shield List of Countries Usable for Access Policies

    There may be certain countries a Box customer may be prohibited from sharing with under any circumstance. I suggest making it possible to whitelist or blacklist entire countries by allowing Shield Lists of countries to be included in Access Policies.

    7 votes

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    gathering feedback  ·  2 comments  ·  Shield  ·  Flag idea as inappropriate…  ·  Admin →
  16. Shield Suspicious Location User-Level Exclusion

    Allow for user level exclusion for suspicious location alerts. This is helpful in the event that users are traveling across locations and various IP addresses.

    6 votes

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    under consideration  ·  2 comments  ·  Shield  ·  Flag idea as inappropriate…  ·  Admin →
  17. Create a Box group/alias or ability to select a different name to replace the workflow owner’s name.

    I’ve created several Relay workflows across the business and the issue I found is that people are reaching out to me because my name is tied to a task that is assigned to them. Often times, I do not have any context to the workflow so it results in me having to reach out to the person who started/uploaded the document. We want to avoid approvers having to reach out to the workflow owner vs. the actual owner of the program. This process would not be sustainable if it were rolled out to a larger company.

    Currently Example: Hayley creates…

    79 votes

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    under consideration  ·  1 comment  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
  18. Option to not leave the data on the device

    If the user presses the + button and selects "Take photos or videos" and encounters an upload error when uploading the photos or videos taken, those files are automatically saved in the device's library.
    Since the data remaining on the device poses a security risk, you need an option to not leave the data on the device in the application settings.

    5 votes

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    0 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
  19. + button should be disabled with "Restrict content creation"

    Users belonging to tenant with "Restrict content creation - Only admins can create and delete first-level folders, files, and bookmarks" setting enabled can see "+" button for adding content on their root folder screen of Box for iOS mobile app.
    They can operate through "+" button, but it fails due to the restriction.

    The customer believe that "+" button should be grayed out if this restriction is in effect.
    The customer wants the same to happen because "+" button is grayed out in the folder that the user is accessing with VIEWER privilege.

    5 votes

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    0 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow groups to be added as collaborators in Relay “Add Collaborator” outcome

    Would be great to be able to add a group of collaborators “Add Collaborator” outcome. Right now only single users are accepted as input.

    9 votes

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    0 comments  ·  Workflow  ·  Flag idea as inappropriate…  ·  Admin →
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