834 results found

1. View notifications in separate webpage

   It would be great if we can view all notifications in one webpage the same as you can do with tasks instead of just a drop down window.

   3 votes

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   2 comments  ·  Notifications  ·  Delete…  ·  Admin →
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2. offline files and selective sync

   I would like to see the ability to mark files and folders for local or offline storage. Currently box drive allows for only the folder to be marked offline or downloaded locally. When I don't need to have a file downloaded anymore there is not a way for me to mark them offline. I have tried marking the folder offline but that doesn't work to make the files I want offline. Additionally, this would cause all files that I do want locally to become offline. Dropbox currently has the ability to selectively sync the files and or folders that I would like to see. Like box drive, I can choose to have all files and folders visible and in offline mode. However, unlike box drive, Dropbox is allowing the files or folders to be worked on and afterwards, either marked as offline only or made invisible by using their selective sync technology which keeps the data online but not visible locally on the computer. Personally I keep most of my data online in their file structures and download/upload work that I need to open on the computer programs. The box drive software doesn't work as intended and needs these features to make it better.

   I would like to see the ability to mark files and folders for local or offline storage. Currently box drive allows for only the folder to be marked offline or downloaded locally. When I don't need to have a file downloaded anymore there is not a way for me to mark them offline. I have tried marking the folder offline but that doesn't work to make the files I want offline. Additionally, this would cause all files that I do want locally to become offline. Dropbox currently has the ability to selectively sync the files and or folders that… more

   5 votes

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   0 comments  ·  Box Drive  ·  Delete…  ·  Admin →
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3. Request for Improvement of the “People with the Link” Feature in Box

   Request for Improvement of the “People with the Link” Feature in Box

   We would like to request the following improvements to the “People with the link” option within Box’s Share Link feature, which is used to grant viewing or downloading access to folders or files for organisations or email addresses that do not have a Box account or existing folder permissions.

   At present, requiring the link creator to manually set a password is rather cumbersome, and as a result, many users choose not to do so. Since there is no enforcement mechanism, some organisations restrict or even prohibit the use of this feature due to concerns over security management.

   Furthermore, when compared with other file transfer services, the People with the link option provides somewhat limited functionality for securely sharing files with users or organisations that do not have a Box subscription. Consequently, some organisations opt to use existing external file transfer services instead of relying on the People with the link feature.

   For these reasons, we would like to propose the implementation of the following enhancements.

   1. Enable password protection for the “People with the link” option. 　※No further action should be required from the user.
   2. The generated “People with the link” URL can then be sent to the recipient via email or other means.
   3. When the recipient accesses the link, they are prompted to enter their email address in order to receive the password.
   4. The recipient receives the password notification via email and enters it on the access page.
   5. After entering the password, the recipient is granted permission to view and download the file.

   By providing the above functionality, it would become possible—through administrative console activity logs—to identify, via email address, who accessed or downloaded files shared through the “People with the link” option and when.

   This would enable organisations to verify that files have not been downloaded by unintended recipients, thereby strengthening overall information security management.

   ＜日本語＞
   共有リンク機能にて「リンクを知っている全員」を設定し、パスワード設定を有効化した場合の機能改善を提案します。

   本来、「リンクを知っている全員」はBoxのアカウント持たない組織または人達にファイル送信する際に利用され、ファイル転送サービスの代替方法として活用を提案するものです。

   しかしながら、「リンクを知っている全員」のパスワード設定は、共有リンクを作成した本人がパスワードを任意で設定する必要がありとても操作が煩雑です。

   また、パスワードを設定したとしても別のメールで連絡をしなくてはなりません。
   更に、送信した相手が本当に参照したのか、ダウンロードをしたのか知る方法もないためセキュリティの観点から、ファイル転送サービスを利用した方が安全にファイル送信できると判断し、利用を禁止している組織も多いはずです。

   そのため以下のような機能を提供するのが良いと考えています。

   １．「リンクを知っている全員」を設定。パスワードの有効化を設定。
   　　※ユーザーの操作はここまで

   ２．上記で生成された共有リンクのURLをメール等で相手に送信

   ３．メール受信者は、共有リンクにアクセスするとパスワードを送信するためメールアドレスの入力が求められる。

   ４．メールアドレスを入力すると、入力したメールアドレスにパスワードが送信される。

   ５．受信したパスワードを入力するとファイルを参照またはダウンロードできるようになる。

   上記の機能を提供することで、「リンクで知っている全員」でファイルを送信したとしても、入力されたメールアドレスをログで確認できるようにすることで、いつ誰がファイルを参照しダウンロードしたのか管理コンソールのレポート機能で確認できるようにすることで、意図しない相手がダウンロードしていないかチェックすることも可能となり、組織全体のセキュリティ強化に繋がると考えます。

   Request for Improvement of the “People with the Link” Feature in Box

   We would like to request the following improvements to the “People with the link” option within Box’s Share Link feature, which is used to grant viewing or downloading access to folders or files for organisations or email addresses that do not have a Box account or existing folder permissions.

   At present, requiring the link creator to manually set a password is rather cumbersome, and as a result, many users choose not to do so. Since there is no enforcement mechanism, some organisations restrict or even prohibit the use… more

   17 votes

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   0 comments  ·  Security  ·  Delete…  ·  Admin →
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4. Box CLI Email Notifications and Folder Settings

   We would like to enable upload notifications for select folders, on particular users or groups.

   Currently users need to go into each folder's settings to then check the box for upload notifications, or they can select upload notifications in their user settings.

   The first option is very time consuming, we have about 140 folders that we would like to target and it is hard to force employee's to complete this.
   The 2nd option removes the importance of notifications if users are being notified for everything.

   It would be great to have a bulk option to enable notifications or manage other folder settings for users.
   Would it be possible to use the Box CLI to target Folder IDs, User/Group IDs, then have the various folder options to flag or unflag. This would be a huge time saver.

   We would like to enable upload notifications for select folders, on particular users or groups.

   Currently users need to go into each folder's settings to then check the box for upload notifications, or they can select upload notifications in their user settings.

   The first option is very time consuming, we have about 140 folders that we would like to target and it is hard to force employee's to complete this.
   The 2nd option removes the importance of notifications if users are being notified for everything.

   It would be great to have a bulk option to enable … more

   3 votes

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   0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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5. Avoid signed document shared link expiration notifications on internal-only sign requests

   Whenever a document sent via Box Sign is completed, all recipients receive an email containing a shared link to the document. This shared link expires 2 weeks later, generating a "this link is about to expire" for all of the same recipients. These notifications can be annoying, and moreover don't clearly state that it is a signed document link that is expiring (it is just a generic notification).

   Our company often sends documents for signature between internal recipients only, who can always access their documents by logging into Box and finding them in the My Requests section (or in their My Signed Documents folder).

   To reduce pointless notifications, it would be great if Box Sign would generate a normal, non-shared link in the Box Sign completion email for internal users. This would force the user to log in to access (acceptable), and would also avoid the shared link expiry notification as no shared link would be created.

   It would be great if this was an organization-level setting, but also OK would be an option on the sign request itself that the sender could enable.

   Whenever a document sent via Box Sign is completed, all recipients receive an email containing a shared link to the document. This shared link expires 2 weeks later, generating a "this link is about to expire" for all of the same recipients. These notifications can be annoying, and moreover don't clearly state that it is a signed document link that is expiring (it is just a generic notification).

   Our company often sends documents for signature between internal recipients only, who can always access their documents by logging into Box and finding them in the My Requests section (or… more

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   0 comments  ·  Box Sign  ·  Delete…  ·  Admin →
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6. Show Folder Size in GB/MB at root and tree level, inside

   To see, at a glance inside the Box.com web interface inspector, the file size allocated to each parent folder and should I click in, each sibling folder. Right now, the interface only gives the number of files, which is deeply unhelpful when trying to assess what folders are taking up how much storage...

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   0 comments  ·  Web App  ·  Delete…  ·  Admin →
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7. Use customer's own email gateway to send email notifications

   Many customers in regulated industries do NOT like the fact that email notifications from Box come from the Box Service with a noreply@box.com email address. The emails that Box sends on the user behalf do not go through a customer's email security or e-discovery system thus it creates problems in regulated environment that need to capture ALL communications between internal users and external customers. Box needs to have a configuration where a customer can configure their own SMTP gateway that Box can use to send email notifications with the proper TO and FROM data so they can better document and track all communications that come from the Box service.

   Many customers in regulated industries do NOT like the fact that email notifications from Box come from the Box Service with a noreply@box.com email address. The emails that Box sends on the user behalf do not go through a customer's email security or e-discovery system thus it creates problems in regulated environment that need to capture ALL communications between internal users and external customers. Box needs to have a configuration where a customer can configure their own SMTP gateway that Box can use to send email notifications with the proper TO and FROM data so they can better… more

   5 votes

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   0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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8. Update invited collaborators expiration settings

   Enterprise Settings > Content & Sharing > Invited collaborators expiration settings > Notify affected users

   Currently, we know scope of the notification includes co-owner who is collaborated in the folder itself.
   But, we would like you to also notify co-owner who is collaborated in upper folder.

   2 votes

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   0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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9. Ability to specify who will be notified when a password is changed.

   As part of security operational reviews, administrators may occasionally check whether passwords have been changed multiple times within the same day, when necessary.
   Currently, I believe password change notifications are sent to users with administrative privileges, including group administrators.
   For operational reasons, we would like group administrators not to receive these notifications, so we would like to be able to optionally configure the recipients of password change notifications.

   セキュリティ面の運用見直しの一環で、管理者で同日内に何度もパスワード変更していないか等を必要な時にチェック行うことがあります。
   現状、グループ管理者含めた管理者権限のあるユーザー宛にパスワード変更通知が届くと思います。
   運用上の理由からグループ管理者がこれらの通知を受け取らないようにしたいため、任意でパスワード変更通知先を設定できるようにしたいです。

   13 votes

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   0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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10. Enhanced data loss prevention for MS Office (Word, Excel, PowerPoint) mobile apps that integrate with Box.

    Currently, users who connected their corporate Box account to a MS Office mobile app, can duplicate files to another storage location. It would be ideal if Admins had the ability to prevent users from duplicating a file originally stored on Box, and preventing them from using the Duplicate feature to copy the file to another storage location like Dropbox/OneDrive.

    3 votes

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    0 comments  ·  Partner Integrations  ·  Delete…  ·  Admin →
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    not planned  ·  Adminrbakshi (Product Manager, Box) responded

    Please raise with MSFT AE as this is an integration owned and maintained by MSFT

11. Split and transfer data to several users when the owner is deleted (including folder assignment)

    Hi,
    it would be nice if I could split the data of a user to be deleted among more than 1 other user.

    If, for example, a department head leaves the company and another head takes over the disciplinary part on an interim basis, but the technical issues are still mapped in the department, it makes sense to be able to separate the structures. We are currently transferring the disciplinary page manually.

    Best regards,

    16 votes

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    not planned  ·  2 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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12. Allow co-owners (not just owners) to extend auto-expiration date for external collaborators.

    The primary reason why we have not enabled the auto-expiration for Collaborators is because only folder Owners will receive notifications of expiring collaborators and links, and only Owners will have the ability to extend the expiration date. In our instance, the Primary BoxAdmin account owns all content (and users are not allowed to create root-level folders, they're only co-owners).

    If this ability were extended to Co-Owners, then this enterprise setting would be feasible for us. It has to be up to the co-owners to receive the notifications and determine whether or not to extend the sharing (since they have the most context and it's not practical for the BoxAdmin to manage this alone).

    The primary reason why we have not enabled the auto-expiration for Collaborators is because only folder Owners will receive notifications of expiring collaborators and links, and only Owners will have the ability to extend the expiration date. In our instance, the Primary BoxAdmin account owns all content (and users are not allowed to create root-level folders, they're only co-owners).

    If this ability were extended to Co-Owners, then this enterprise setting would be feasible for us. It has to be up to the co-owners to receive the notifications and determine whether or not to extend the sharing (since they… more

    14 votes

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    not planned  ·  1 comment  ·  Core & Technical Infrastructure  ·  Delete…  ·  Admin →
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13. A method/feature to be able to preview each version on wide screen

    Regarding versioning – We can preview each old version but it reverted to the current version once we click Hide Sidebar ([＞]).

    We request for a method/feature to be able to preview each version on wide screen.

    2 votes

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    0 comments  ·  Preview  ·  Delete…  ·  Admin →
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14. ChatGPT connector

    Current customer using the ChatGPT plug in with Box and need to prevent the ChatGPT API from triggering a piece of content download notification to the owner of the file or folder. Would there be a way to get the text rep without it being treated as a download, or a way to exclude certain actions from the notification stream?

    1 vote

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    0 comments  ·  Partner Integrations  ·  Delete…  ·  Admin →
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15. Relay: Involve external Users to a manual workflow as "not-owner" of the folder/file

    Hi,

    i discribe a situation:
    The Admin is the owner of all folders/files, directors has co-owner-rights and all employees are editors. It is similarly discribed in "Folder Structure Best Practices" under "Business Unit Drive"
    Now we invite some external users... not only the owner can invite them.
    Then we create some relays for specific folder, especially some manual ones, assign a task and set the Assignee to "Specify at startup"...not only the owner can do this.
    Last but not least we start the manual workflow and choose as Assignee an external user... but wait...ONLY the owner of the folder (1 person, here the admin) can do this.

    This can't be expected behavior.

    We have over 1500 external users... this is not practical.

    If we have a folder with invited external users, at least all internal users who start the manual workflow should be able to include these external users.

    Previously recommended workaround:
    If you are an non-owner of a file/folder and want to add an external user to a manual workflow, create a separate parent folder and invite the external user.
    Now you can also include these external user in manual workflows.

    So to be on the safe side, 1000 internal users are now inviting 1000 external users to one of their folders so that the manual workflows can be used. The external partners will understand, there are only 1000 new folders in their box homepage.

    Luckily our admin is not the owner of ALL folders, but the annoyance is big enough.
    In my opinion, giving co-owners these rights as well would be the bare minimum.
    Because so our employees have sick/holiday cover, but not in Box.

    Regards,

    Michael

    Hi,

    i discribe a situation:
    The Admin is the owner of all folders/files, directors has co-owner-rights and all employees are editors. It is similarly discribed in "Folder Structure Best Practices" under "Business Unit Drive"
    Now we invite some external users... not only the owner can invite them.
    Then we create some relays for specific folder, especially some manual ones, assign a task and set the Assignee to "Specify at startup"...not only the owner can do this.
    Last but not least we start the manual workflow and choose as Assignee an external user... but wait...ONLY the owner of the folder (1… more

    20 votes

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    1 comment  ·  Workflow  ·  Delete…  ·  Admin →
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16. Assign user to item in Box App

    As a user, I'd like to be able to assign a specific user in Box App rather than relying on free text or metadata drop down fields so that I can send a notification or task and see additional user information such as email and profile photo

    2 votes

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    0 comments  ·  Box Apps  ·  Delete…  ·  Admin →
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17. Update billing contact when changing Primary Admin

    When updating your primary admin it would be helpful to be prompted to review your accounts billing contact details. This is to avoid unnecessary confusion regarding renewals and to ensure that Box always have the right contact details for billing communications.

    1 vote

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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18. Multi-user and automatic uploads

    Make box access suitable for multi user computers and have mechanism for automatically uploading data.

    Use case: Lab equipment used by multiple users producing large amounts of data, automatically uploading this to box so as to limit required user interaction and keep local storage in check. Modern equipment can produce large amounts of data and being able to upload this automatically would help with data management. Requiring user intervention to manage their data is less practical with a very large user base so automating this process would again help with this process.

    2 votes

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    0 comments  ·  Core & Technical Infrastructure  ·  Delete…  ·  Admin →
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19. Turn off notifications

    Turn off notifications for the owner of the account on specific tasks not pertaining to this individual. The account owner is receiving notifications for everyone else's tasks and assignments.

    3 votes

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    0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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20. Email notifications

    Would love to be able to set email notifications on shuttle job status, success or fail.

    2 votes

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    delivered  ·  1 comment  ·  Shuttle  ·  Delete…  ·  Admin →