3887 results found

1. Ability to 'Hide' Folders I've Been Added To

   As a user, I've likely been added to numerous folders that I do not need to access daily or even often, but still need to remain a collaborator in. A 'hide folder' option may help with this, where a user would be able to hide a folder form their All Files view, but the user would not actually be removed as a collaborator from the folder. They would then be able to access all 'hidden' folders via a menu option on the left rail (or elsewhere).

   38 votes

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   4 comments  ·  Web App  ·  Delete…  ·  Admin →
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   not planned  ·  Stephanie Zhang responded

   Folder sprawl is an interesting challenge many of us face! To combat this, we’re recommending that users use the upcoming ‘Collections’ feature to group together content that’s frequently used vs. hiding content that’s infrequently used.

2. Ability to re-arrange All Files page on Drive, including external folders, for organizational purposes.

   We would like to be able to move non-owned and external folders around for organizational purposes on their private Drive, without impacting the actual external/owner of the folder. For example: Company X shared Folder A with me at Company Y. I would like to move Folder A to my Company X folder in Drive so it's not clogging my All Files page (without this impacting Company X's folder).

   9 votes

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   1 comment  ·  Desktop  ·  Delete…  ·  Admin →
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   not planned  ·  Adminrmashintchian (Product Manager, Box) responded

   Thanks for the suggestion! We’re looking at ways to improve content sprawl in the future on Box Drive. We’ll consider your suggestion, along with other options, to help solve this problem.

3. Show icon in Drive for parent folders when sub-folders are marked for offline

   Currently, users are easily able to manage the hard drive space being used by BOX by simply checking into their sync folder and deciding then what they may prioritize as necessary to sync or un-sync at a quick glance. Even in the instances where there are multiple folders and sub-folders included, it’s a clear representation of what’s being synced at the time.

   These same users currently sync A LOT of files within a fairly deep folder structure, so not having an insight into which folders are taking up space only leaves a user to chicken peck around in the hopes of finding which folders are available offline or not…..or, they’re only other option is to log out, losing all offline files and start again.

   Currently, users are easily able to manage the hard drive space being used by BOX by simply checking into their sync folder and deciding then what they may prioritize as necessary to sync or un-sync at a quick glance. Even in the instances where there are multiple folders and sub-folders included, it’s a clear representation of what’s being synced at the time.

   These same users currently sync A LOT of files within a fairly deep folder structure, so not having an insight into which folders are taking up space only leaves a user to chicken peck around in the… more

   9 votes

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   not planned  ·  1 comment  ·  Desktop  ·  Delete…  ·  Admin →
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4. Shared Links expiration settings

   Can we have Shared link expiration check box always enabled.
   We would like to force users to choose the expiration date .
   We dont want users to have ability to disable this option.

   2 votes

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   0 comments  ·  Web App  ·  Delete…  ·  Admin →
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5. Box Drive - All files organization

   Box Drive does not currently allow for organization of your All Files folder.

   To reorganize or move folders on this screen, it actively moves the folders, which isn't always possible. Due to different staff members requiring access to only portions of each folder, we cannot bunch together certain folders that would otherwise belong together.

   For the all files screen, Box should implement a way to label and organize folders for your own personal box, that does not affect where the files are located and how they are shared. There is a way to do this with the collections list on the side bar, but it is small and challenging to look at, and would be more effective if it was a full screen option.

   Box Drive does not currently allow for organization of your All Files folder.

   To reorganize or move folders on this screen, it actively moves the folders, which isn't always possible. Due to different staff members requiring access to only portions of each folder, we cannot bunch together certain folders that would otherwise belong together.

   For the all files screen, Box should implement a way to label and organize folders for your own personal box, that does not affect where the files are located and how they are shared. There is a way to do this with the… more

   2 votes

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   1 comment  ·  Collections  ·  Delete…  ·  Admin →
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6. Be able to have the folders which are shared with other collaborators "invisible" in Drive.

   In Box Drive UI, a user cannot distinguish whether the folder is collaborated with "Other company's user" or not. This may cause accidental info leak.

   In order to avoid those information leaking, we want to have those folders "invisible" on Box Drive in advance.

   2 votes

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   0 comments  ·  Desktop  ·  Delete…  ·  Admin →
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7. Request to Enable Start Time Configuration for Shared Link Validity

   I would like the ability to configure the start date and time for a shared link’s validity period.
   For example, a shared link would become active and accessible 60 minutes after it is created.
   This feature would help prevent issues caused by misconfigured shared link permissions or sending a shared link to the wrong recipient.

   3 votes

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   0 comments  ·  Web App  ·  Delete…  ·  Admin →
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8. 'Email Shared Link' - Allow Searches to Include Spaces

   The 'email shared link' feature (in the Shared Link pop-up) does not allow the user to enter a space when typing in the name/email field, meaning a user cannot type someone's first and last name to narrow down to exactly who they want.

   4 votes

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   delivered  ·  0 comments  ·  Web App  ·  Delete…  ·  Admin →

9. Relay: Trigger from External shared folder

   Would like the ability to create Box Relay workflows where the trigger is in an External folder. My specific use case is our bookkeeping partner provides us dozens of files per day across several processes, and they use Box on their end to manage that process. We'd like to have for the folders that they share with us the ability to create a Relay flow that would trigger when they add files to those folders (e.g. When a new file is added to External ABC, create a copy in Internal ABC and notify some users).

   This would allow us to eliminate a work step on our partner's end of constantly sharing files with us, and remove a work step on our end of downloading those files from their portal.

   Understanding there are some nuances here, especially since in this example my organization would not be an editor on the external folder, but for actions that don't require edit privileges (copy, notify, etc.) would think this is feasible.

   Would like the ability to create Box Relay workflows where the trigger is in an External folder. My specific use case is our bookkeeping partner provides us dozens of files per day across several processes, and they use Box on their end to manage that process. We'd like to have for the folders that they share with us the ability to create a Relay flow that would trigger when they add files to those folders (e.g. When a new file is added to External ABC, create a copy in Internal ABC and notify some users).

   This would allow us to… more

   1 vote

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   0 comments  ·  Other  ·  Delete…  ·  Admin →
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10. Allow for users to create custom colors for their folders.

    We would like to be able to custom color code their folders.

    26 votes

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    0 comments  ·  Web App  ·  Delete…  ·  Admin →
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    not planned  ·  vlarco responded

    We will not be supporting custom colors for folders. We’re investigating having visual indicators for certain classifications.

11. Shared Link Unavailable Prompt

    User believes that current 'shared link has been removed or is unavailable to you' page could be confusing to users that have access but are not logged in, and that the messaging should include a prompt to log in if user believes they have reached the page in error.

    3 votes

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    0 comments  ·  Web App  ·  Delete…  ·  Admin →
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12. Better workflows for organizing content

    A colleague of mine works in an a department we'll call "DepartmentX" in a larger organization. Within other departments in the org they create a "DepartmentX" folder and share that to my colleage's box account.

    My colleague now has several "DepartmentX" folders and cannot at a glance see where they are from.

    In the initial view in Box and even on BoxDrive the "root" is polluted with other people's stuff and it is not possible to organize that into sub folders that are meaningful.

    If a user tries to drag a shared-folder into a folder they created Box attempts to copy the folder with a warning about changing permissions. What was expected to happen is that rather than appearing at the top level of the account (all files) that user-organize folders would appear and the shared folder would be in a sub-folder and continue to be a reference to wherever it is actually hosted.

    You might need to create the notion of a sharedAt folder as part of the shared-folder's data structure that says not only that it is shared to user X but that it is shared in a folder/collection within that user's box.

    The model right now is to treat the initial view like the Operating system desktop and making everything created or that other people create appear in the same space and with the possibility of having the same name.

    Whether a sharedAt solution is the right approach there needs to be a way of viewing what a user has access to that has some degree of organization, where shared content may be organized by who shared it to the user:

    MyBox
    MyContent
    User/OrganizationX
    DepartmentX (shared folder)
    Shared file.docx
    SomeFile.txt
    UserY
    DepartmentX (shared folder)
    README.txt
    UserZ
    DepartmentX (shared folder)
    Stuff.zip

    The above structure is meant to show that if organized by who shared the data multiple folders with the same name are no longer an issue. This is especially important in an enterprise scenario.

    You can do the single catch all folder if you provide for different views and who shared what is but one.

    Since you already support tags, you could have a view that shows content grouped into tag-folders.

    So the two views identified here are:
    Sharing View
    select all files owned by user as MyFiles union select all files shared to user group by owner

    Tagged Content View
    with tags as (select disticnt tags from files where owner is user or file file is shared to owner x) Select all files where tag in tags group by tag

    I know it won't be that trivial database wise, but conceptually the point of tags is for being able to find content and a sharing view.

    You could also do more of Apple's notion of "Smart Folders" where the folder is a "view" in the database sense that it is named search criteria that can be treated like a read-only folder. I think this is in part what others are calling collections, but if the search tech were expanded to allow results to be grouped into folders (at least in the display) by some property like owner or tag, then having the ability to name the search and save that as a view-folder would mean users could create criteri- based collections and have more meaningful ways to explore their content. BoxDrive could list the views much like FileExplorer has a "QuickAccess" section

    A colleague of mine works in an a department we'll call "DepartmentX" in a larger organization. Within other departments in the org they create a "DepartmentX" folder and share that to my colleage's box account.

    My colleague now has several "DepartmentX" folders and cannot at a glance see where they are from.

    In the initial view in Box and even on BoxDrive the "root" is polluted with other people's stuff and it is not possible to organize that into sub folders that are meaningful.

    If a user tries to drag a shared-folder into a folder they created Box attempts… more

    1 vote

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    0 comments  ·  Collections  ·  Delete…  ·  Admin →
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13. Box Drive support for bookmarks to files and folders

    Box Web allows you to paste a link to a file or folder as a bookmark to quickly jump to that location. It would be great to have this work for Box Drive as well. The main use case is that we are moving from traditional Windows file shares to Box Drive. The experience is similar in that the files and folders are mapped in a hierarchical structure. The issue we are having is that some departments rely on Windows shortcuts to jump from one location to another in the shared drive.

    The bookmark functionality seems to be able to function as a traditional shortcut, but they don't show up in Box Drive.

    Box Web allows you to paste a link to a file or folder as a bookmark to quickly jump to that location. It would be great to have this work for Box Drive as well. The main use case is that we are moving from traditional Windows file shares to Box Drive. The experience is similar in that the files and folders are mapped in a hierarchical structure. The issue we are having is that some departments rely on Windows shortcuts to jump from one location to another in the shared drive.

    The bookmark functionality seems to be able to… more

    8 votes

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    0 comments  ·  Box Drive  ·  Delete…  ·  Admin →
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14. Copy file name and URL and path for shared link

    The "Copy Shared Link" action in Box Drive (or Copy button in the Share pop-up dialog in the Web UI) should copy more than just the URL.
    It should also have the file name and the current Box path so when I paste the link into a chat or email message, it has all the information the recipient will want.

    <path> > '<filename>"
    <box share URL>

    15 votes

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    0 comments  ·  Box Drive  ·  Delete…  ·  Admin →
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15. Access policy prohibiting copying and moving to external folders(gray folders)

    Current Status and Issues:
    Currently, when a file or folder with a classification label is copied or moved to a gray folder, the classification is lost and the associated access policy stops working.
    The only way to prevent this is to prohibit the move or copy itself by attaching a DL inhibit label.

    Desired improvement:
    Please add "Prohibit copying to gray folders" to the access policy so that it can be set for each classification label.

    Why it is needed:
    Because some customers are not attracted to Shield due to the above problem.
    Also, setting a "no download" label would significantly reduce convenience.

    Current Status and Issues:
    Currently, when a file or folder with a classification label is copied or moved to a gray folder, the classification is lost and the associated access policy stops working.
    The only way to prevent this is to prohibit the move or copy itself by attaching a DL inhibit label.

    Desired improvement:
    Please add "Prohibit copying to gray folders" to the access policy so that it can be set for each classification label.

    Why it is needed:
    Because some customers are not attracted to Shield due to the above problem.
    Also, setting a "no download" label… more

    19 votes

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    1 comment  ·  Shield  ·  Delete…  ·  Admin →
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16. Be able to specify a document or a shared link in “Send Notification” outcome

    It would be convenient if the “Send Notification” outcome had an option to specify a document or a shared link in the notification body.

    Right now it is only possible to input plain text.

    23 votes

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    3 comments  ·  Workflow  ·  Delete…  ·  Admin →
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17. Add Filters to Shared Links Reports

    Add a filter to the shared links report. This is and the other reports that provide no choice but to run against the entire enterprise.

    5 votes

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    delivered  ·  0 comments  ·  Admin Console  ·  Delete…  ·  Admin →

18. Re-add 'Print' option to Shared File / Folder pages

    The legacy Shared File/Folder page had a native 'print' button on it. However, this Print option was removed on the new version of those pages.

    1 vote

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    not planned  ·  1 comment  ·  Web App  ·  Delete…  ·  Admin →
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19. Shared link expiration based on number of downloads

    User would like shared links to expire after a certain amount of downloads.

    3 votes

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    not planned  ·  0 comments  ·  Web App  ·  Delete…  ·  Admin →
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20. Add Classification and Metadata information to Folders and Files Report

    When running the folders files report, have it list out the classification tag that is added to each file, along with any metadata information that has been added.

    52 votes

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    5 comments  ·  Admin Console  ·  Delete…  ·  Admin →
    delivered  ·  AdminAnonymous (Admin, Box) responded

    This suggestion has been delivered and is generally available (GA).

    https://support.box.com/hc/en-us/articles/14804446755219-Metadata-column-in-the-Folders-and-Files-Report