581 results found

1. Ability to show or hide specific metadata templates for specific users and groups only.

   As the number of metadata templates increases, selecting metadata when creating file request links or Relay workflows can become complicated and lead to mistakes.
   By setting metadata templates that you want to use only for specific users/groups, you can reduce mistakes like this and improve the usability of Box, so We would like to see it implemented.

   メタデータテンプレート数が増加するにあたりファイルリクエストリンクやRelayワークフローの作成の際のメタデータ選択が煩雑になりミスを誘発する可能性があります 。
   特定のユーザー/グループにのみ使用させたいメタデータテンプレートを設定することでこのようなミスを削減しBoxの利便性にも繋がるため是非実現してほしいです。

   16 votes

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   1 comment  ·  Web App  ·  Delete…  ·  Admin →
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2. Enable Box AI API for Specific Users or Groups

   Currently, the Box AI API can only be enabled or disabled for "all users" at once. To allow custom applications to use Box AI, we have to enable the API for every user in our tenant.

   However, it is difficult to estimate how many additional API Units we need to purchase, since we cannot predict how much each user will use the Box AI API. We are also concerned about users utilizing the AI API without proper authorization or oversight.

   Just like Box AI for Notes and Box AI for Hubs, we would like to be able to enable or disable the Box AI API for specific users or groups. This would allow us to manage access more flexibly and securely. We would appreciate your consideration of this feature.

   〈特定のユーザーまたはグループに対してBox AI APIを有効にする〉
   現在、Box AI APIは「すべてのユーザー」に対して一括で有効／無効を設定する仕様になっています。そのため、カスタムアプリでBox AIを利用できるようにしたい場合、全ユーザーに対してAI APIを有効化する必要があります。

   しかし、どのユーザーがどれくらいBox AI APIを利用するか事前に把握できず、API Unitの追加購入がどれほど必要か判断できません。また、意図しないユーザーが勝手にBox AI APIを利用してしまうリスクもあります。

   Box AI for NotesやBox AI for Hubsのように、Box AI APIも特定のユーザーやグループ単位で有効化／無効化できるようにしていただきたいです。

   Currently, the Box AI API can only be enabled or disabled for "all users" at once. To allow custom applications to use Box AI, we have to enable the API for every user in our tenant.

   However, it is difficult to estimate how many additional API Units we need to purchase, since we cannot predict how much each user will use the Box AI API. We are also concerned about users utilizing the AI API without proper authorization or oversight.

   Just like Box AI for Notes and Box AI for Hubs, we would like to be able to enable or… more

   14 votes

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   0 comments  ·  Box AI  ·  Delete…  ·  Admin →
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3. Box Shield Smart Access - Require approval when doing a Business Justification override of a Classification

   I want to allow team members to override a Box Shield Classification/Access Policy with a Business Justification ONLY IF the appropriate person approves the override.

   "Appropriate person" would be 100% configurable and different across different Classification Labels. Options like:
   - Person who created the Classification Label
   - Main Admin or Co-Admin with appropriate permissions
   - An assigned authorized person or group (e.g. legal, compliance, infosec, IT, folder or file owner).

   E.g. scenario #1: "Highly Classified" label - only Admin, Co-Admin with Shield permission, xxx person in InfoSec, or yyy person in IT could approve the override.

   E.g. scenario #2: "Internal Only" label - only Admin, Co-Admin with Shield permission, any person in the InfoSec Group, any person in the IT Group, or the folder/file owner could override.

   I want to allow team members to override a Box Shield Classification/Access Policy with a Business Justification ONLY IF the appropriate person approves the override.

   "Appropriate person" would be 100% configurable and different across different Classification Labels. Options like:
   - Person who created the Classification Label
   - Main Admin or Co-Admin with appropriate permissions
   - An assigned authorized person or group (e.g. legal, compliance, infosec, IT, folder or file owner).

   E.g. scenario #1: "Highly Classified" label - only Admin, Co-Admin with Shield permission, xxx person in InfoSec, or yyy person in IT could approve the override.

   E.g. scenario #2: "Internal… more

   4 votes

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   1 comment  ·  Shield  ·  Delete…  ·  Admin →
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4. Request for improvement to the number of users without access displayed on the content card in Box for Teams

   If the user has only been invited as a group, they will be counted and shown as "without access" even though they have access permissions because they are not a direct collaborator.
   We are aware that this behavior is documented in a support article.
   However, the display differs from the actual situation and may induce incorrect responses, as described below.
   Therefore, we would like to request a fix so that it shows the accurate number of users without access, whether they are direct collaborators or group collaborators.

   　ex）
   　1.Even though the target user has access rights as a group, there is a risk that the user may be deemed to not have access rights and may be given access rights again as an individual user.
   　2.Even if access rights are truly required, there is a risk that the current incorrect display of the number of users without access rights will lead to missed access rights being granted.

   ＊Using Box for Teams：https://support.box.com/hc/en-us/articles/360044681474

   　「Difference between Channels and Chats」
   　・In addition, the permissions prompt displays if other users in the chat already have access to the file through a user group, but are not direct collaborators on the file.

   ＜Box for Teamsの、コンテンツカードに表示される、アクセス権のないユーザー数の改善依頼＞

   グループとしてのみ招待されている場合、アクセス権限があるにもかかわらず、直接的なコラボレータではないため、「アクセス権がない」ユーザーとしてカウントされ、表示されます。
   この動作について、サポート記事に記載されていることは承知しております。
   しかし、実際の状況とは異なる表示となっており、以下のように誤った対応を誘発する可能性があります。
   そのため、直接的なコラボレータ、グループのコラボレータにかかわらず、アクセス権のないユーザーの正確な数を表示するよう、修正を希望します。

   　例）
   　1.グループとしてアクセス権があるのに、アクセス権がないものと判断し、ユーザーとして個別に再度アクセス権を付与してしまう。
   　2.本当にアクセス権の付与が必要な状態にもかかわらず、現状の誤った、アクセス権のないユーザー数の表示の影響、と誤認し、アクセス権付与の対応が漏れが発生してしまう。

   ＊Box for Teamsの使用：https://support.box.com/hc/ja/articles/360044681474

   　「チャネルとチャットの相違点」
   　・さらに、チャットの他のメンバーがすでにユーザーグループ経由でファイルへのアクセス権限を持っているものの、ファイルの直接的なコラボレータではない場合に、権限のプロンプトが表示されます。

   If the user has only been invited as a group, they will be counted and shown as "without access" even though they have access permissions because they are not a direct collaborator.
   We are aware that this behavior is documented in a support article.
   However, the display differs from the actual situation and may induce incorrect responses, as described below.
   Therefore, we would like to request a fix so that it shows the accurate number of users without access, whether they are direct collaborators or group collaborators.

   　ex）
   　1.Even though the target user has access rights as a group… more

   12 votes

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   0 comments  ·  Partner Integrations  ·  Delete…  ·  Admin →
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5. Show all groups in Content Manager

   We'd like to target all groups in content manager in the admin console. Search results currently shows 1st 10,000 groups, but does not show groups created after the 10,000th group. We would like all of our groups to be shown in the content manager.

   3 votes

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   0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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6. NetSuite move folder contents and link when converting lead-prospect-customer

   I discovered that when you change a customer between the stages of lead/prospect/customer that because each type is linked it's own "Box Record Type Config" and each of those have their own "Record Type Folder Name", that when you go from lead->prospect the files that were originally uploaded to Box that have a folder inside the "lead" folder group does not move with the NetSuite customer change. Hence to the user it seems that the files are lost but really just the link is lost.
   There needs to be code change that when a customer stage is changed that any linked data in Box Content needs to be moved to the new stage folder and the folder link needs to be updated as well.

   I discovered that when you change a customer between the stages of lead/prospect/customer that because each type is linked it's own "Box Record Type Config" and each of those have their own "Record Type Folder Name", that when you go from lead->prospect the files that were originally uploaded to Box that have a folder inside the "lead" folder group does not move with the NetSuite customer change. Hence to the user it seems that the files are lost but really just the link is lost.
   There needs to be code change that when a customer stage is changed that any… more

   12 votes

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   1 comment  ·  Partner Integrations  ·  Delete…  ·  Admin →
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7. Indexing Box Drive Offline Files

   I have access to a number of folders that I don't need frequently (if at all), but I do have a select group of folders that I use daily, and I keep these stored as files available offline. I recently migrated from a computer that used Box Sync to a computer using Box Drive, and I was very disappointed to find that I couldn't search my offline files using the windows file explorer. Instead, I'm forced to use the Box Drive search window, which requires that I search ALL of my folders, which frustrates many of my directed searches.

   I would like to see Box Drive to allow for offline files to be indexed.

   I have access to a number of folders that I don't need frequently (if at all), but I do have a select group of folders that I use daily, and I keep these stored as files available offline. I recently migrated from a computer that used Box Sync to a computer using Box Drive, and I was very disappointed to find that I couldn't search my offline files using the windows file explorer. Instead, I'm forced to use the Box Drive search window, which requires that I search ALL of my folders, which frustrates many of my directed searches.

   I… more

   11 votes

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   1 comment  ·  Box Drive  ·  Delete…  ·  Admin →
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8. Box Sign notifications: a setting to group notifications sent to signers in case of many docs sent for signing during the day

   Sometimes our managers receive several docs for signing during the day and it's not convenient to be pinged by the requests during the day, also there is a chance to miss something if they don't sign immediately.
   We'd like an option to group such notification in order that the employee receives one notification per day with all docs they need to sign.
   It may be nice to have it as a company-wide setting for those who don't have an account in Box and a personal setting where a user can overwrite the company settings, if the user has a Box account.

   Sometimes our managers receive several docs for signing during the day and it's not convenient to be pinged by the requests during the day, also there is a chance to miss something if they don't sign immediately.
   We'd like an option to group such notification in order that the employee receives one notification per day with all docs they need to sign.
   It may be nice to have it as a company-wide setting for those who don't have an account in Box and a personal setting where a user can overwrite the company settings, if the user has a Box… more

   1 vote

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   0 comments  ·  Box Sign  ·  Delete…  ·  Admin →
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9. Add ability to get a user's collaborations via API

   Since there is a function to get a list of invitations to the group, I want to provide the same to the users.
   Like,
   https://api.box.com/2.0/users/:user_id/collaborations

   4 votes

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   2 comments  ·  Developer Platform  ·  Delete…  ·  Admin →
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   not planned  ·  AdminDan Dennhardt (Product Manager, Box) responded

   We don’t currently plan to provide such an API, however please leave a comment if you have more information about how this would be used. In the interim, you can identify all of a user’s collaborations by requesting items in the user’s root folder (id = 0) and filtering out those where the owned_by user is the current user. This would require an additional API call for each item to get the collaboration id, but if you are only interested in knowing which items re collaborated versus owned by the user, it may be sufficient for your purposes.

10. Role based permissions or more granular permissions on groups

    Ideal is a role based permission where you can select individual folders, people, and files that users have access to as well as admin permissions.

    Other option is to add more granular permissions for groups.

    8 votes

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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    not planned  ·  jfan responded

    We do not plan to add more permissions / roles at this time.

11. Hubs permission model should be more granular

    Currently in the Box Hubs Beta, all collaborators invited into a Hub receive the "Viewer" permission on files and folders linked in the Hub. This does not allow for Hub content to be view-only and block downloading of content. Alternative methods of managing this such as rolling out classification policies would not be scalable as Hubs usage grows. It would be great if Hubs collaboration could be more granular and there was an ability to invite users or groups into a Hub with other permissions such as "Previewer" so they are more restricted on what they can do after accessing content.

    Currently in the Box Hubs Beta, all collaborators invited into a Hub receive the "Viewer" permission on files and folders linked in the Hub. This does not allow for Hub content to be view-only and block downloading of content. Alternative methods of managing this such as rolling out classification policies would not be scalable as Hubs usage grows. It would be great if Hubs collaboration could be more granular and there was an ability to invite users or groups into a Hub with other permissions such as "Previewer" so they are more restricted on what they can do after… more

    139 votes

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    6 comments  ·  Box Hubs  ·  Delete…  ·  Admin →
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    under consideration  ·  AdminAnonymous (Admin, Box) responded

    This feature is under consideration

12. Add a search bar to Groups menu when creating new user

    When creating a new user in the Admin Console, it is possible to search for specific folders to add this user to as a collaborator. Unfortunately, there is not a search function for adding users to groups from this New User page, and when these group names are rather long and the full name of the group is not able to be seen in the menu, and when an organization has a large number of groups, it can be difficult to determine which group to add the user to.

    Can there be a search bar added for the Groups menu of the New User creation page? Screenshot here: https://cloud.box.com/s/vgrp42685xliojzj8a69vcuwn7s3weu4

    When creating a new user in the Admin Console, it is possible to search for specific folders to add this user to as a collaborator. Unfortunately, there is not a search function for adding users to groups from this New User page, and when these group names are rather long and the full name of the group is not able to be seen in the menu, and when an organization has a large number of groups, it can be difficult to determine which group to add the user to.

    Can there be a search bar added for the … more

    1 vote

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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13. Box Relay

    Allow metadata and other substitutions in the message body and subject lines of the Assign a Task and Send a Notification outcomes. We would like to be able to customize message body and subject lines with one or more metadata items. As an example, if we have a workflow that is being run for each of several subject people (think onboarding a group of new employees), the tasks will be assigned to the same user for multiple people. We'd like to add name of target employee in the subject line or body of the outcomes.

    8 votes

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    0 comments  ·  Metadata  ·  Delete…  ·  Admin →
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14. Hubs Template

    Make a Hub a template to then copy and paste the Hub in order to share with different groups of stakeholders.

    37 votes

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    0 comments  ·  Box Hubs  ·  Delete…  ·  Admin →
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    on roadmap  ·  AdminAnonymous (Admin, Box) responded

    We are looking for customers to participate in Beta for "Copy Hub" functionality. Please let us know if you are interested!

15. When assigning a Group in a Relay workflow, I would like to exclude the group admin from the task
    1 vote

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    0 comments  ·  Workflow  ·  Delete…  ·  Admin →
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16. Augment existing collaborator permissions in inherited subfolders

    Scenario:

    Folder A is shared with User X with Viewer permission
    Folder B is a subfolder of Folder A, on which User X requires Editor permission

    According to support, the only way to accomplish this in the web UI is to first remove User X as a collaborator on Folder A, add them as an Editor on Folder B, and then re-add them as a Viewer on Folder A

    This is clunky, annoying, and results in a lot of extra notifications.

    Clearly this is supported by the underlying file system because you can do it directly with the Box CLI:

    box collaborations:create <folder ID> folder --role editor --group-id <group ID> --no-notify --as-user <user ID>

    This results in the correct assignment. However while trying to do this in the web UI, an inheritance warning prompt appears and will change the collaborators permission at the parent level too, which is not desired.

    This seems to be a very common use case and I'm shocked at the app behaving this way. Please fix this! We need to be able to augment inherited permission on subfolders from the web UI.

    Scenario:

    Folder A is shared with User X with Viewer permission
    Folder B is a subfolder of Folder A, on which User X requires Editor permission

    According to support, the only way to accomplish this in the web UI is to first remove User X as a collaborator on Folder A, add them as an Editor on Folder B, and then re-add them as a Viewer on Folder A

    This is clunky, annoying, and results in a lot of extra notifications.

    Clearly this is supported by the underlying file system because you can do it directly with the Box CLI:

    … more

    7 votes

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    1 comment  ·  Users and Groups  ·  Delete…  ·  Admin →
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17. Custom collaboration expiration periods for individual folder collaborators

    Currently, the only options for collaboration expiration on a folder is set at an enterprise level.

    The request is multipart, for the options to
    1) Set a custom collaboration expiration period at the folder level only (regardless of what the enterprise setting is)
    2) Set different expiration periods (e.g. 30 days vs 60 days) for different collaborators or groups within the folder

    64 votes

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    not planned  ·  10 comments  ·  Web App  ·  Delete…  ·  Admin →
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18. Report on Group Storage
    1 vote

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    not planned  ·  0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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19. Ability to srt/arrange by in any aspect of Box ie files/folders or even users/groups etc.

    It would be helpful to be able to sort/arrange by in every aspect of Box. One example would be managing collaborators in a folder.

    For instance, if I want to add access by group, and remove all individual users, to do so I have to compare the collaborator list to the group listing and remove the individual user since they are added by group already. I cannot remove all individual users en masse because some of those individually added users must stay as they are not in one of the groups. But I do not have the ability to sort/arange by. Since the collaborators list is not arranged by name like the group member listing, it is very time-consuming to complete this task.

    It would be helpful to be able to sort/arrange by in every aspect of Box. One example would be managing collaborators in a folder.

    For instance, if I want to add access by group, and remove all individual users, to do so I have to compare the collaborator list to the group listing and remove the individual user since they are added by group already. I cannot remove all individual users en masse because some of those individually added users must stay as they are not in one of the groups. But I do not have the ability… more

    1 vote

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    0 comments  ·  Other  ·  Delete…  ·  Admin →
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20. Groups visibility for end users

    Allow users to see which groups they are a part of and who is in them. Potential workaround provided here: https://community.box.com/t5/Box-How-To-Forum/Box-Groups-Visibility-for-Users/m-p/26075/highlight/true#M2052

    If some businesses want this restricted, this could be an Enterprise checkbox feature?

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    We’ll send you updates on this idea

    not planned  ·  0 comments  ·  Web App  ·  Delete…  ·  Admin →
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