4232 results found

1. I want to select multiple users from the collaborator list and delete all the collaborators at once.

   I would like to add the ability to select multiple users from the collaborators list and delete collaborations in bulk.

   Currently, in the Box folder, you need to select the permissions of each user from the collaborators list and select one user at a time.
   Example: Editor → Delete

   This takes a lot of time when there are a lot of users, so we need a function to delete them all at once.

   If there are a lot of department transfers within the company, the folder administrator has to do this every month for security reasons for each user.

   If there are many folders to which the target user belongs as a collaborator, it will take a lot of time and effort to do this, so to improve work efficiency, we would like to be able to delete all the folders from multiple selections in the collaborator list.

   ---

   【日本語】
   コラボレータ一覧から、ユーザーを複数選択し、一括でコラボレーションを削除する機能を追加してほしいです。

   現在、Boxのフォルダではコラボレータ一覧から各ユーザーの権限を選択し、1名ずつ選択する必要があります。
   例）編集者→削除

   これではユーザー数が多い場合、多くの時間がかかってしまうため、一括にて削除する機能が必要です。

   社内での部署異動が多い場合、セキュリティ関連から毎月この作業をフォルダ管理者が、対象のユーザーごとに行っております。

   対象ユーザーがコラボレータとして所属しているフォルダが多いと、その手間がとてもかかるため作業効率化の面からコラボレータ一覧での複数選択からの一括削除を行えるようにして頂きたいです。

   I would like to add the ability to select multiple users from the collaborators list and delete collaborations in bulk.

   Currently, in the Box folder, you need to select the permissions of each user from the collaborators list and select one user at a time.
   Example: Editor → Delete

   This takes a lot of time when there are a lot of users, so we need a function to delete them all at once.

   If there are a lot of department transfers within the company, the folder administrator has to do this every month for security reasons for each … more

   24 votes

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   1 comment  ·  Web App  ·  Delete…  ·  Admin →
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2. Create a Box group/alias or ability to select a different name to replace the workflow owner’s name.

   I’ve created several Relay workflows across the business and the issue I found is that people are reaching out to me because my name is tied to a task that is assigned to them. Often times, I do not have any context to the workflow so it results in me having to reach out to the person who started/uploaded the document. We want to avoid approvers having to reach out to the workflow owner vs. the actual owner of the program. This process would not be sustainable if it were rolled out to a larger company.

   Currently Example: Hayley creates workflow in Relay > Relay is kicked off by end-user > Box assigns an approver a task. The task is assigned by the owner of the Relay workflow - “Hayley has assigned a task to Approver.”

   Proposed Example: Hayley creates workflow in Relay > Relay is kicked off by end-user/uploader > Box assigns an approver a task. The task should either read - “[End-User/Uploader] has assigned a task to Approver” OR “[Alias - People Operations team] has assigned a task to Approver.”

   I’ve created several Relay workflows across the business and the issue I found is that people are reaching out to me because my name is tied to a task that is assigned to them. Often times, I do not have any context to the workflow so it results in me having to reach out to the person who started/uploaded the document. We want to avoid approvers having to reach out to the workflow owner vs. the actual owner of the program. This process would not be sustainable if it were rolled out to a larger company.

   Currently Example: Hayley creates… more

   117 votes

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   1 comment  ·  Workflow  ·  Delete…  ·  Admin →
   delivered  ·  AdminMike Grytsai (Sr. Product Manager, SDKs, Box) responded

   We have delivered this functionality as part of Box Automate.

3. Filter folders that user can access by Access level in the Users & Groups tab

   Currently, all folders that a managed user may or may not have access to appear in the 'Edit User Access permissions' panel. There should be a filter for the Access level - so that eg. folders with Access level 'None' do not come up.

   1 vote

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   0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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4. Upload/Change User Avatars (Profile Pictures) from Managed Users Page in Admin Console

   Currently user avatars (profile pictures) can only be added, removed, or changed from an individual user's account settings and these avatars are not editable whatsoever via the admin console. Meaning for an admin to add one on behalf of a user or to remove one, they must use instant log in (which not many co-admins have).

   When clicking to edit a user from the Admin Console -> Managed Users page, options to manage the user's avatar should be presented (just like we have for editing their name, email, etc.).

   7 votes

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   not planned  ·  0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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5. When Deleting managed users 'Notify User' should be unchecked by default

   When we delete managed users this screen pops up confirming our request with an option to Notify user. By default it is checked off.

   Can we change that in our enterprise settings so that is unchecked by default?

   1 vote

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   not planned  ·  0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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6. Ability to Name Scheduled Reports

   Add the ability to name the scheduled report. Currently the report is delivered as a csv file with the generic name of the report being run ie: "User Activity" and a date/time stamp. It would be very helpful to have the ability to type the name of the report so when it is delivered to me or my team the name is meaningful, and we readily know the content of the report. For example, if we have multiple reports scheduled, but they all arrive with the name "User Activity" we must open each one to determine what the content is based on the filters selected. We would rather be able to name the report so it arrives as "Admin Dept User Activity [user name]" and the date/time stamp.

   Add the ability to name the scheduled report. Currently the report is delivered as a csv file with the generic name of the report being run ie: "User Activity" and a date/time stamp. It would be very helpful to have the ability to type the name of the report so when it is delivered to me or my team the name is meaningful, and we readily know the content of the report. For example, if we have multiple reports scheduled, but they all arrive with the name "User Activity" we must open each one to determine what the… more

   32 votes

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   not planned  ·  0 comments  ·  Admin Reports  ·  Delete…  ·  Admin →
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7. Max_Upload_Size Field Needs a Box CLI Switch for User Record Updating

   Each user now has the maxuploadsize field in their user record, which designates the largest single file size that a user can upload. This setting can be viewed in the user's profile in the WebUI and is set as an Enterprise level setting.

   Just as the user's spaceamount (their quota) can be set via the Box CLI, using the --disk-space switch when updating a user's record, there is a need to be able to access a switch to set maxupload_size when updating individual user records via the Box CLI.

   1 vote

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   0 comments  ·  Uploads  ·  Delete…  ·  Admin →
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8. Get documents into and out of Box Notes from other formats

   My organization likes Box Notes for their online-collaboration support. But when we have existing documents, we can't get them into a Box Note. And if we want to get them out, we can't do that either.

   Add import and export support to Box Notes. I'd be delighted with Markdown, but my organization can work with just about any open format. Or publish your own proprietary format. XML or JSON, we don't care! Just make it possible to get documents into and out of Box Notes.

   26 votes

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   4 comments  ·  Box Notes  ·  Delete…  ·  Admin →
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   researching  ·  AdminAnonymous (Admin, Box) responded

   Hi! We are looking into this feature and will let you know on our next steps.

9. Enable a Group Membership Admin role, which allows add/remove members of a Box group, without enabling modifications to the group.

   Dear Box Product Owner,
   This request proposes a new "Group Membership Admin" role within Box Groups to improve access control management, particularly for folders containing sensitive information, and to streamline compliance with regulatory requirements.

   Problem:
   Currently, Box Groups are a valuable tool for managing entitlements to folders, especially those containing highly sensitive content. Integrating Box Groups with IAM tools like SailPoint enables efficient access provisioning, access reviews, and adherence to FFIEC and other regulatory standards. By managing access through groups, we can ensure that all collaborators on sensitive folders are added via controlled group memberships.

   However, the existing "Group Admin" role grants broad permissions that are not always necessary or desirable for folder owners who simply need to manage group membership. Folder owners require the ability to add and remove members from a group to grant/revoke access to the sensitive information within their folders. Granting folder owners full "Group Admin" rights exposes the group to unintended modifications, such as changes to the group's folder associations, which compromises the integrity of the group's defined access scope. Maintaining a clear and consistent understanding of which groups have access to which folders is crucial for effective access reviews and overall security governance.

   Proposed Solution:
   We propose introducing a new role, tentatively named "Group Membership Admin," with the following limited capabilities:
   • Add Members to a Group: This function would allow the designated user to add new members to a specific Box Group.
   • Remove Members from a Group: This function would allow the designated user to remove existing members from a specific Box Group.

   This new role would explicitly exclude the ability to:
   • Modify the group's name or description.
   • Associate the group with new folders.
   • Remove the group's association with existing folders.
   • Delete the group.
   • Change other group settings beyond membership.

   Benefits:
   • Enhanced Security and Compliance: By limiting the scope of permissions, the "Group Membership Admin" role minimizes the risk of unintended changes to group configurations and ensures that access controls remain aligned with security policies and regulatory requirements.
   • Improved Access Management: Folder owners can efficiently manage access to sensitive content by controlling group membership directly, without requiring intervention from IT or security administrators.
   • Clearer Entitlement Definitions: Maintaining the integrity of group-to-folder associations ensures that access reviews are accurate and reliable, providing a clear understanding of who has access to what.
   • Streamlined Workflows: Delegating group membership management to folder owners empowers them to respond quickly to changing access needs, improving overall operational efficiency.

   In conclusion, the introduction of a "Group Membership Admin" role would significantly enhance our ability to manage access to sensitive information within Box, improve compliance with regulatory requirements, and streamline access management workflows. We believe this feature enhancement is crucial for maintaining the integrity and security of our Box environment.

   Dear Box Product Owner,
   This request proposes a new "Group Membership Admin" role within Box Groups to improve access control management, particularly for folders containing sensitive information, and to streamline compliance with regulatory requirements.

   Problem:
   Currently, Box Groups are a valuable tool for managing entitlements to folders, especially those containing highly sensitive content. Integrating Box Groups with IAM tools like SailPoint enables efficient access provisioning, access reviews, and adherence to FFIEC and other regulatory standards. By managing access through groups, we can ensure that all collaborators on sensitive folders are added via controlled group memberships.

   However, the existing "Group Admin"… more

   14 votes

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   0 comments  ·  Users and Groups  ·  Delete…  ·  Admin →
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10. Sort search results alphabetically

    AS A Box User
    I WANT to be able to sort search results alphabetically (currently relevance and updated are the only sort options)
    SO THAT I have more options for sorting search results to locate the files and folders I am looking for

    91 votes

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    on roadmap  ·  15 comments  ·  Search  ·  Delete…  ·  Admin →
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11. User activity report - files copied with 'save as' function

    Add a User Activity report File Management action to capture when a file has been saved as a copy with a different name (i.e. "Save as" from Box Edit).

    1 vote

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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12. Box Reports User Details - Distinguish download to local disk vs. download using Box Drive

    Want a way to tell if the user downloaded it locally to their machine vs. just opening the doc via Box Drive/Office App/Box website. This feature would be extremely helpful to when a user is leaving the company and we want to know if they are “taking company docs”. Having “download” for simply opening and editing a doc is mis-leading. Would be super helpful to differentiate between the two.

    2 votes

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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13. Distinguish FTP and FTPS in User Activity Report

    would like a way to distinguish the difference between FTP and FTPS traffic.
    The “details” column in the user activity report only shows the connection to “Box FTP Server”,
    but it doesn’t specify which protocol or port was used.

    2 votes

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    0 comments  ·  Users and Groups  ·  Delete…  ·  Admin →
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14. Enable Tasks in Box Notes

    Client is a heavy user of Box Notes (for project plans, team meetings, checklists, lists and other). They'd like to be able to assign tasks related to those lists/activities/other from the Box Note to collabs.

    69 votes

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    8 comments  ·  Box Notes  ·  Delete…  ·  Admin →
    delivered  ·  AdminAnonymous (Admin, Box) responded

    Hi! You can now tag users, comment and resolve comments now. Please let us know if you have any feedback or additional requests to okryvtsova@box.com

15. disable certain user from viewing a folder without affecting parent folder access permission to an user in BOX

    companies sometime have sensitive folder that only certain people should have access but need to be under a project folder which many other users for organizational reasons.

    sadly box on the web doesn't have the basic function of disabling Inherited Permissions from the parent folder so we can decide who can see the content from a specific folder

    3 votes

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    0 comments  ·  Web App  ·  Delete…  ·  Admin →
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16. Ability to pin a folder to remain at the top of the main Box Web App screen.

    Either a user or an admin should be able to pin a folder.

    Using favorites is the current alternative, but for usability purposes and sharing important content, pinning would be helpful as well

    49 votes

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    10 comments  ·  Web App  ·  Delete…  ·  Admin →
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    not planned  ·  AdminBela (Product Director, or Executive, Box) responded

    Thank you for the suggestion. There are definitely use cases for which this would be useful, but it is not currently prioritized for this year. We will revisit this in the future.

17. Checking last accessed date and user on folders

    Adding a feature where you are able to see the last time a certain folder was accessed along with the name of the person who accessed it. Similar to how it's done with google drive. This will help companies strengthen their security over data shared on Box Drive as this will allow them to keep track of who's accessing the files/folders. Especially when it comes to collaborators and shared links, you will be able to keep track of who has accessed these folders and when.

    4 votes

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    1 comment  ·  Box Drive  ·  Delete…  ·  Admin →
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18. Have IP address as a searchable field on the user activity report

    Allow me to search the User Activity Report for specific IP addresses. I have anonymous downloads of files I would like to verify if the IP address has ever been used by a logged in user.

    1 vote

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    0 comments  ·  Admin Reports  ·  Delete…  ·  Admin →
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19. Block root shared folder renaming

    I found it very disappointing when every user with editor's permissions can rename (and probably even delete) root folders. This is the absolutely most typical scenario with shared folders, and everything from cheapest NAS to Azure Sharepoint can prevent renaming (or worse deleting) root folders.

    I really miss the typical R/W user - Editor without permissions to delete/rename the root folder.

    28 votes

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    gathering feedback  ·  6 comments  ·  Core & Technical Infrastructure  ·  Delete…  ·  Admin →
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20. Box Sign - Add Setting to Require Login

    Have option to require login for users to complete a Sign. Allow for same functionality for a user to have some level (even free) of Box, very similar to File Request.

    35 votes

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    delivered  ·  4 comments  ·  Box Sign  ·  Delete…  ·  Admin →