10128 results found

1. Box Search Returns Partial-Match Results — Unable to Search for Exact Folder/File Name Only

   Summary: When a user searches for a term in Box that is also a substring of another folder or file name, Box returns both the exact match and the partial matches in the search results. There is currently no way to perform an exact-match-only search in Box, which makes it difficult for users to isolate specific content when similarly named items exist.

   Problem Description: Box search uses partial/substring matching by default. When a user types a search term, Box returns all items whose names contain that term — not just items whose names exactly equal the term. This behavior cannot be overridden by the end user through the UI or any available search syntax.

   Example Scenario: A user has a collaborated folder containing the following two subfolders:

   データ (Data)
   データ移行 (Data Migration)
   When the user searches for "データ", both folders appear in the search results. The user only wants to find the folder named exactly "データ", but there is no way to exclude "データ移行" from the results using Box's current search functionality.

   This is particularly problematic in migration or data management workflows, where users need to precisely identify and act on a specific folder without confusion from similarly named items.

   Summary: When a user searches for a term in Box that is also a substring of another folder or file name, Box returns both the exact match and the partial matches in the search results. There is currently no way to perform an exact-match-only search in Box, which makes it difficult for users to isolate specific content when similarly named items exist.

   Problem Description: Box search uses partial/substring matching by default. When a user types a search term, Box returns all items whose names contain that term — not just items whose names exactly equal the term. This behavior cannot… more

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2. IP Address Restriction for Webapp and SELECTED API calls

   We want to enable IP address restrictions only for the web app and selected applications.
   Possible methods include submitting a list of client IDs exempt from restrictions during application, or providing a UI to specify an app list excluded from IP address restrictions.

   Currently, only the following two options are available.
   - Enable only for Webapp
   - Enable for Webapp and All API calls

   What we truly want is to apply IP address restrictions to the web app and BoxDrive. However, selecting “All APIs” renders nearly all other cloud-based integration apps unusable.
   For example, losing integrations that significantly boost productivity—like Salesforce, Zoom, or Box connectors for Zapier and n8n—is a major issue. While we could ask providers for their IP addresses and allowlist them all, maintaining a list of potentially changing IP addresses is impossible.
   Box itself recommends setting rules by domain in its firewall configuration support article, acknowledging IP addresses can change.

   The reason IP address restrictions via SSO cannot solve this is that they cannot prevent scenarios where employees authenticate internally, then take their device outside and access the company Box from an unspecified access point. Box's own IP address restrictions are powerful because they can prevent this, and it is essential to configure them to work alongside various integrations.

   We want to enable IP address restrictions only for the web app and selected applications.
   Possible methods include submitting a list of client IDs exempt from restrictions during application, or providing a UI to specify an app list excluded from IP address restrictions.

   Currently, only the following two options are available.
   - Enable only for Webapp
   - Enable for Webapp and All API calls

   What we truly want is to apply IP address restrictions to the web app and BoxDrive. However, selecting “All APIs” renders nearly all other cloud-based integration apps unusable.
   For example, losing integrations that significantly boost productivity—like… more

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   1 comment  ·  Security  ·  Delete…  ·  Admin →
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3. How Can Companies Plan a Microsoft 365 Tenant Migration When Both Tenants Must Stay Active?

   During a merger, acquisition, or business divestiture, it is not always possible to move every employee to a new Microsoft 365 tenant on the same day. Different departments may have separate deadlines, applications may depend on the original tenant, and employees may need to collaborate with colleagues who have already moved. This creates a coexistence period in which both tenants remain active.

   The most important step is to define how users will work during this transition. Administrators should identify which users are moving in each phase, when their mailboxes will be transferred, and how email will be routed while the migration is underway. They should also plan how users in different tenants will communicate, access shared files, and schedule meetings.

   Calendar availability is one area that can be overlooked. Employees may need to see whether colleagues in the other tenant are free or busy before scheduling meetings. Cross-tenant collaboration settings and calendar-sharing arrangements should therefore be reviewed before the first migration batch. Teams communication, external access, and access to shared documents also need to be tested rather than assumed to work automatically.

   Another important consideration is the timing of domain changes. If the organization intends to move a custom email domain between tenants, administrators need a carefully sequenced plan for domain removal, verification, DNS updates, and mailbox routing. Changing the domain too early can disrupt mail flow or interfere with accounts that have not yet been migrated. The sequence should be documented and tested with the relevant IT stakeholders.

   The SysInfo Microsoft 365 Tenant to Tenant Migration Tool supports migration of selected workloads, including mailboxes, OneDrive, SharePoint, and Microsoft Teams. Administrators can map source users to destination accounts, process migration batches, and review reports. The exact workflow and supported components vary by workload, so the coexistence plan should account for any features that require separate configuration.

   During a merger, acquisition, or business divestiture, it is not always possible to move every employee to a new Microsoft 365 tenant on the same day. Different departments may have separate deadlines, applications may depend on the original tenant, and employees may need to collaborate with colleagues who have already moved. This creates a coexistence period in which both tenants remain active.

   The most important step is to define how users will work during this transition. Administrators should identify which users are moving in each phase, when their mailboxes will be transferred, and how email will be routed while the… more

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4. Exclude Specific Content from Box AI

   As a law firm we need to segregate certain client data from the ability to use Box AI due to legal agreements in place with their clients to not be able to use AI on their data. Currently we would need to turn off Box AI on the whole account in order to achieve this requirement, which is not ideal.

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   researching  ·  9 comments  ·  Box AI  ·  Delete…  ·  Admin →
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5. Clarify System-Initiated Collaborator Removal

   When a collaborator is automatically removed by a system setting, the User Activity Report shows “System Settings” as the actor. This makes it difficult to identify which policy or setting caused the removal.

   Add the triggering setting or policy name, effective date, and relevant details to the report. This would make troubleshooting and audit investigations easier.

   (Japanese)
   システム設定によってコラボレータが自動削除された場合、ユーザーアクティビティレポートの実行者に「システム設定」と表示されるため、どのポリシーや設定が原因だったのか特定しにくいです。

   原因となった設定・ポリシー名、適用日時、関連する詳細情報をレポートに表示してください。これにより、原因調査や監査対応が容易になります。

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6. Workflow Diagram Export and Print

   Add a way to export and print the complete diagram of an individual Box Automate workflow.

   The export should support PDF or Word, and the complete workflow diagram should be printable. This would make workflows easier to review, share, and document.

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7. Regarding the behavior of the folder tree

   It is great that a folder tree is now displayed in the Web UI.
   It would be even better if the tree could automatically expand to show the currently open folder.
   Please consider this suggestion.

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8. Loop through folders in a folder, and other lists of IDs/strings in a Box Automate workflow

   hi team. any thoughts on when we'll be able to loop through folders?

   (the ability to loop over files in a folder is good, and would be even better if we could have that within a loop that loops over folders)

   some use cases:

   • customers wanting to process files (i.e. move, rename, MDE) in folder trees, involving multiple levels of folders in the tree, and some but not all folders should be included excluded

   • customers wanting to bulk process folders - e.g. loop through folders in folders in folders, and then move/delete empty folders

   • loop through folders and validate certain metadata attributes, for example, whether the case is closed or open or ongoing, and that would then move the folder to an appropriate archive,

   hi team. any thoughts on when we'll be able to loop through folders?

   (the ability to loop over files in a folder is good, and would be even better if we could have that within a loop that loops over folders)

   some use cases:

   • customers wanting to process files (i.e. move, rename, MDE) in folder trees, involving multiple levels of folders in the tree, and some but not all folders should be included excluded

   • customers wanting to bulk process folders - e.g. loop through folders in folders in folders, and then move/delete empty folders

   • loop through folders and validate certain… more

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9. 690530

   You should be able to exit out of windows like you are on every other site. You should be able to click the gray area around, for example, the share feature and return back to the folder you're working in. Slows workflow to have to specifically indicate the 'x'

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10. 763074

    Uploads should automatically sort as indicated by the folder. Every time I upload, I have to re-sort it twice so it sits how it indicates it's supposed to.

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11. Box Automate: Excel Integration

    We need a supported way to connect Box Automate with Microsoft Excel, including integration with Power Automate, so workflows can add rows to Excel tables, update cells, and write data to workbooks stored in Box.

    Please provide native integration or an official connector that enables secure read/write operations, so users can automate these processes without custom development or moving files to another storage service.

    (Japanese)
    Box AutomateとMicrosoft Excelを連携し、Power Automateを利用する方法も含め、Boxに保存されたExcelファイルへの行追加、セル更新、データ書き込みを実行できるようにしてほしいです。

    Excelを安全に読み書きできるネイティブ連携または公式コネクタを提供し、個別開発や別ストレージへの移動なしで業務を自動化できるようにしてください。

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12. Function to disable the display of the login authentication screen for Box for Microsoft Office co-editing features on a per-user basis.

    The following is a request regarding the seamless login feature.
    https://support.box.com/hc/ja/articles/44224534926355

    To avoid displaying the login authentication screen, we understand that enabling the co-editing feature for only certain users in the tenant settings will resolve the issue.
    However, if the number of users enabling or disabling the co-editing feature increases, managing user and group additions or removals through tenant settings each time becomes extremely cumbersome and impractical.
    Implementing this feature enables end users to handle issues immediately on their own, reducing the burden on administrators.

    下記シームレスログイン機能に関する要望です。
    https://support.box.com/hc/ja/articles/44224534926355

    ログイン認証画面を表示させないためには、テナント設定で一部のユーザーにのみ共同編集機能を有効にすれば回避できると認識しています。
    但し、共同編集機能を有効/無効にするユーザーが増えたりした場合に都度テナント設定からの制限ではユーザーやグループの出し入れ等の操作が非常に手間となり現実的ではありません。
    本機能を実装することでエンドユーザー自身で即時に対応できるようになり管理者の負担を減らすことができます。

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13. Pre-share content summary and acknowledgment for sensitive files

    Signant Health is requesting an additional verification step before users share sensitive content, particularly when using a Shield user justification to override an external-sharing smart access restriction. The proposed page would display a Box AI-generated summary of the file and require users to check a box confirming they have reviewed the summary and intend to share the content with the selected recipients before proceeding. Attaching a screenshot of their proposed desire solution they created with Claude.

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    0 comments  ·  Shield  ·  Edit…  ·  Delete…  ·  Admin →
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14. I would like to share documents stored in Box through the Zoom app on an Intune-managed mobile device.

    When screen recording is restricted on Intune-managed mobile devices, users are unable to share the Box mobile app screen during a Zoom meeting.
    We would like Zoom and Box to develop a dedicated screen-sharing application or solution that allows Box documents to be shared securely via Zoom on mobile devices.

    タイトル：Intune管理されているモバイルのZoomアプリでBoxのドキュメントを共有したい
    本文：
    Intune管理下のモバイル端末が録画制限されていると、ZoomでBoxモバイルアプリ画面を共有できない
    専用の画面共有アプリをZoom社とBox社で開発して、モバイル端末ZoomでBoxのドキュメントを共有できるようにしてほしい

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15. Increase the Box Automate Task Assignee Limit

    Box Automate currently limits task assignees to 350 users per task. When a Box Group is assigned, its members are counted individually, so assigning a task to a group of 2,000 to 3,000 users is not possible.

    Box should increase this limit for large-scale document circulation, or change the behavior so that a Box Group counts as one assignee.

    (Japanese)
    Box Automateでは、1つのタスクに割り当てられる担当者が350名までに制限されています。Boxグループを指定してもメンバーが個別にカウントされるため、2,000～3,000名規模のグループにはタスクを割り当てられません。

    大規模な文書回覧などに対応できるよう、タスク割当先上限を拡張するか、Boxグループを1件としてカウントする仕様に変更してください。

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16. Distinguish “Content Access” and “Download” events

    In the User Activity Report (and related activity logs), “Content Access” and “Download” events currently do not clearly distinguish between:
    1) Actions explicitly initiated by an end user, and
    2) Records generated by Box internal processing (e.g., system/background processing, thumbnail generation, programmatic/chunked access, or other non-user-facing operations).
    As a result, admins cannot reliably interpret audit logs for security monitoring, compliance, and incident investigation. False positives or ambiguous records make it difficult to determine what a user actually did.
    Request:
    Please enhance the User Activity Report / activity log records for “Content Access” and “Download” so that user-initiated actions and Box-internal processing can be distinguished. For example:
    - Subdivide event types (e.g., user download vs internal/system access), and/or
    - Add identifiable fields/attributes (e.g., initiator/source type: user action vs internal process; reason/context such as thumbnail generation, chunked content access, automation/app, etc.)
    Why this matters:
    - Accurate audit and compliance reporting
    - Reduced noise in security monitoring and investigations
    - Clearer understanding of true user behavior vs system-generated activity
    We would appreciate any approach that makes these records distinguishable and filterable in reporting/exports (and ideally also in the Events API, if applicable).

    In the User Activity Report (and related activity logs), “Content Access” and “Download” events currently do not clearly distinguish between:
    1) Actions explicitly initiated by an end user, and
    2) Records generated by Box internal processing (e.g., system/background processing, thumbnail generation, programmatic/chunked access, or other non-user-facing operations).
    As a result, admins cannot reliably interpret audit logs for security monitoring, compliance, and incident investigation. False positives or ambiguous records make it difficult to determine what a user actually did.
    Request:
    Please enhance the User Activity Report / activity log records for “Content Access” and “Download” so that user-initiated actions and Box-internal… more

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17. We want users to easily obtain a list of file IDs

    We need a way for users to bulk obtain the ID information of files located in folders for which they have permissions.

    Currently, when users want to check a list of file IDs, they have to contact the Box administrator, who then exports a “Folders and Files Report” and shares it with them. Since there are many such requests, handling them is burdensome.

    Could you add the “Folders and Files Report” to the reports that can be obtained from the Folder Insights screen?

    --
    ユーザーが、アクセス権限を持つフォルダ内にあるファイルのID情報を一括で取得できる方法が必要です。

    現在、ユーザーがファイルIDの一覧を確認したい場合、Box管理者に連絡し、管理者が「フォルダとファイルレポート」をエクスポートして共有してもらう必要があります。このような依頼が多数あるため、その対応に手間がかかっています。

    フォルダとファイルレポートを、フォルダインサイト画面から取得できるレポートの種類として追加していただけませんか。

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18. Enforce signer-only access and security controls in Box Sign

    It would be helpful to have the ability to restrict access to Box Sign documents to signers only.

    Currently, additional protections such as password or login can be configured, but access itself is not strictly limited to the intended signers, which may create a risk of unintended access.

    It would be great if admins could enforce signer-only access at the organizational level, ensuring that only designated signers can view the documents sent via Box Sign.

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19. Exclude Selected Owners from Folders and Files Reports

    <Feature request>
    Add an owner exclusion filter to the Folders and Files report. Admins should be able to exclude designated admin accounts or groups and export all remaining owned items, with an option to return folders only.

    <Purpose>
    In a closed folder structure, admins need to identify folders owned by anyone other than designated admin accounts. This is an enterprise-wide audit need, not a report for a single specified user.

    <Current limitation>
    The report supports including selected users or groups, but not excluding them. In large enterprises, selecting thousands of users or merging many CSV files is not practical.

    (Japanese)
    フォルダとファイルレポートで指定した所有者を除外

    <要望>
    「フォルダとファイル」レポートに、所有者の除外フィルターを追加してください。指定した管理者アカウントやグループを除外し、それ以外が所有する項目を出力できるようにしてください。フォルダのみの抽出にも対応すると助かります。

    <目的>
    クローズドフォルダ構成で、指定した管理者アカウント以外が所有するフォルダを特定したいです。特定ユーザーのレポートではなく、テナント全体の棚卸しに必要な機能です。

    <現状>
    現在はユーザーやグループを含める指定しかできません。大規模環境で数千名を指定したり、大量のCSVを結合したりするのは現実的ではありません。

    <Feature request>
    Add an owner exclusion filter to the Folders and Files report. Admins should be able to exclude designated admin accounts or groups and export all remaining owned items, with an option to return folders only.

    <Purpose>
    In a closed folder structure, admins need to identify folders owned by anyone other than designated admin accounts. This is an enterprise-wide audit need, not a report for a single specified user.

    <Current limitation>
    The report supports including selected users or groups, but not excluding them. In large enterprises, selecting thousands of users or merging many CSV files is not practical.

    (Japanese)… more

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    0 comments  ·  Admin Reports  ·  Delete…  ·  Admin →
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20. Add a normal Search Bar to Hubs

    The AI is not great. I have written instructions for staff to follow to troubleshoot something. The AI mixes steps and adds incorrect information so that it makes it useless.
    We need a normal Search Bar that can be typed into to find matching key words. It can just have up and down arrows just like "find in page" that allow you to skip through the hub to the related content.

    4 votes

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    2 comments  ·  Box Hubs  ·  Delete…  ·  Admin →
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