4063 results found

1. Trashed items: include details about the deleter

   When a user makes a GET call for all trashed items, the response does not include details (name/user ID) of the user who trashed each item. This is inconsistent with the Web App view of a user's trash. The Web App view includes the name of the item deleter.

   5 votes

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   not planned  ·  0 comments  ·  Core & Technical Infrastructure  ·  Delete…  ·  Admin →
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2. Add metadata to search results in web app

   Currently in the "search results" view in the web app, it is difficult to identify if an item is returned in the search result due to matching metadata. By adding matching metadata which triggered a "positive" search result to the list of search results, it will help guide the user to the correct search result. Without the matching metadata in the search results view, the metadata search query matching and filter functionality is not very useful, as users cannot tell the exact context that resulted in the search result matching. This results in users having to open all search results in new tabs, checking the item's metadata for a "good match", and then navigating back to the search results view to continue paginating through the search results.

   Currently in the "search results" view in the web app, it is difficult to identify if an item is returned in the search result due to matching metadata. By adding matching metadata which triggered a "positive" search result to the list of search results, it will help guide the user to the correct search result. Without the matching metadata in the search results view, the metadata search query matching and filter functionality is not very useful, as users cannot tell the exact context that resulted in the search result matching. This results in users having to open all… more

   16 votes

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   0 comments  ·  Search  ·  Delete…  ·  Admin →
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3. Search contents of Box notes (or other documents) even when encryption is enabled

   I understand that if data is encrypted outside of Box (as is likely the case for any enterprise user), the search functionality for Box is limited to file names only. Can Box add support for search within documents (Box notes at a minimum, but ideally other document types) even in the case where the enterprise user has encryption enabled? Not having this functionality makes search useless for many of our use cases as a large development team.

   8 votes

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   1 comment  ·  Search  ·  Delete…  ·  Admin →
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4. Ability to specify items that have been moved to the recycle bin when outputting the user activity report.

   It seems that the specification is also intended to check the movement of items before and after they are moved to the recycle bin, but I would like you to be able to specify the items that have been moved to the recycle bin when outputting the report.

   Currently, it is a specification that can not be searched if it is moved to the trash box when the item name is surely grasped.
   Items cannot be specified in the target folder and file items.

   If it can be specified at the time of reporting even if it has been moved to the recycle bin, it will be an effective clue when conducting a survey.

   (In Japanese)
   アイテムがごみ箱に移動される前後の動きを確認する事も目的としている仕様かと考えられるが、
   ごみ箱に移動したアイテムもレポート出力時に指定できるようしてほしい。

   現在はアイテム名を確実に把握している場合にごみ箱に移動されていると検索にかからない仕様になっており、
   対象のフォルダとファイルの項目にてアイテム指定を行う事ができない。

   ごみ箱に移動されている場合でもレポート時に指定する事ができるようになれば、
   調査を行うときに有効な手がかりとなると考えられる。

   It seems that the specification is also intended to check the movement of items before and after they are moved to the recycle bin, but I would like you to be able to specify the items that have been moved to the recycle bin when outputting the report.

   Currently, it is a specification that can not be searched if it is moved to the trash box when the item name is surely grasped.
   Items cannot be specified in the target folder and file items.

   If it can be specified at the time of reporting even if it has been moved… more

   4 votes

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   1 comment  ·  Admin Console  ·  Delete…  ·  Admin →
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5. "SSO Authentication Should Be Counted as 'Login' in User Statistics Report"

   SSO Authentication is not counted as "Login" in User Statistics report. SSO Authentication is also "Login" activity. It should be counted.

   2 votes

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   0 comments  ·  Delete…  ·  Admin →
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6. SSO Authentication Should Be Counted as "Login" in User Statistics Report

   SSO Authentication is not counted as "Login" in User Statistics report. SSO Authentication is also "Login" activity. It should be counted.

   2 votes

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   0 comments  ·  Delete…  ·  Admin →
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7. Add more details in Managed Users Report

   Requesting a report for Users that will contain when they were Created Date, their Last Login Date and Status, in ONE report

   11 votes

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   3 comments  ·  Users and Groups  ·  Delete…  ·  Admin →
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8. Ability to create folders on the fly when moving/copying content

   Users would like to be able to create a folder when moving/copying content, as opposed to only being able to move/copy content to pre-existing folders. It would save time and energy to be able to do that on the fly as opposed to creating the folder ahead of time.

   3 votes

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   1 comment  ·  Web App  ·  Delete…  ·  Admin →
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9. Change primary email address but not login user

   We are a large University with affiliate organizations leveraging our Box service. These affiliate organizations do not use the University primary email address domain.
   Specifically for BoxSign, we would like be able to change some users' primary email address to their linked email address WITHOUT changing their email address used for login into Box (because they have to use SSO and 2FA).

   Would you be able to implement a fix or workaround for this scenario? Thank you.

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   0 comments  ·  Box Sign  ·  Delete…  ·  Admin →
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10. Copy file in workflow should create a new version if file already exists

    I am creating Quality Management workflows. At the end of the workflow the released document is copied to a new area, that is shared with the consumers of the QM-documentation.

    Works fine the first time we run the workflows. If we update the document and run the workflow again, the target file is not versioned: we get a new file with the same name and a timestamp added to it.

    I appreciate this behaviour in some situations and understand why you have chosen this solution. However we would like to have the option in the workflow to "version the file, if the target exists".

    I am creating Quality Management workflows. At the end of the workflow the released document is copied to a new area, that is shared with the consumers of the QM-documentation.

    Works fine the first time we run the workflows. If we update the document and run the workflow again, the target file is not versioned: we get a new file with the same name and a timestamp added to it.

    I appreciate this behaviour in some situations and understand why you have chosen this solution. However we would like to have the option in the workflow to "version the file,… more

    7 votes

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    1 comment  ·  Workflow  ·  Delete…  ·  Admin →
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11. Security Report: Include Changes to Any Setting from Enterprise Settings

    Currently, the Security Report doesn't appear to capture quite a few settings changes that happen in Enterprise Settings in the Admin console, which is bad.

    For example, if an admin is wanting to know who changed the 'save files to device' setting on the Admin Console -> Enterprise Settings -> Mobile tab, there's no in-product way currently to identify that. Also,

    --All Notifications tab settings except for the Compliance Email Archive settings are missing
    --ALL settings from the Apps tab are missing, meaning there are no filters/logs exposed currently for any changes to make apps available/disabled, disabling all published apps, etc.

    REQUEST: The Security Report should contain entries for any settings change made on all tabs of Enterprise Settings (Custom Setup, Security, Content & Sharing, Notifications, User Settings, Apps, Mobile, App Use Management).

    Currently, the Security Report doesn't appear to capture quite a few settings changes that happen in Enterprise Settings in the Admin console, which is bad.

    For example, if an admin is wanting to know who changed the 'save files to device' setting on the Admin Console -> Enterprise Settings -> Mobile tab, there's no in-product way currently to identify that. Also,

    --All Notifications tab settings except for the Compliance Email Archive settings are missing
    --ALL settings from the Apps tab are missing, meaning there are no filters/logs exposed currently for any changes to make apps available/disabled, disabling all published apps,… more

    30 votes

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    not planned  ·  0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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12. Allow Us To Move Collaborator Folders to a sub-folder without removing the permissions

    When a user shares a folder with us it sits in our Root folder. Can these show up in a Shared folder to save our Root folder having a load of odd name folders. We believe you can do this in Dropbox.

    ideally we need to be able to change the folder name at our end too without amending it at the user end.

    7 votes

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    1 comment  ·  Box Drive  ·  Delete…  ·  Admin →
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13. Request for Improvement of the “People with the Link” Feature in Box

    Request for Improvement of the “People with the Link” Feature in Box

    We would like to request the following improvements to the “People with the link” option within Box’s Share Link feature, which is used to grant viewing or downloading access to folders or files for organisations or email addresses that do not have a Box account or existing folder permissions.

    At present, requiring the link creator to manually set a password is rather cumbersome, and as a result, many users choose not to do so. Since there is no enforcement mechanism, some organisations restrict or even prohibit the use of this feature due to concerns over security management.

    Furthermore, when compared with other file transfer services, the People with the link option provides somewhat limited functionality for securely sharing files with users or organisations that do not have a Box subscription. Consequently, some organisations opt to use existing external file transfer services instead of relying on the People with the link feature.

    For these reasons, we would like to propose the implementation of the following enhancements.

    1. Enable password protection for the “People with the link” option. 　※No further action should be required from the user.
    2. The generated “People with the link” URL can then be sent to the recipient via email or other means.
    3. When the recipient accesses the link, they are prompted to enter their email address in order to receive the password.
    4. The recipient receives the password notification via email and enters it on the access page.
    5. After entering the password, the recipient is granted permission to view and download the file.

    By providing the above functionality, it would become possible—through administrative console activity logs—to identify, via email address, who accessed or downloaded files shared through the “People with the link” option and when.

    This would enable organisations to verify that files have not been downloaded by unintended recipients, thereby strengthening overall information security management.

    ＜日本語＞
    共有リンク機能にて「リンクを知っている全員」を設定し、パスワード設定を有効化した場合の機能改善を提案します。

    本来、「リンクを知っている全員」はBoxのアカウント持たない組織または人達にファイル送信する際に利用され、ファイル転送サービスの代替方法として活用を提案するものです。

    しかしながら、「リンクを知っている全員」のパスワード設定は、共有リンクを作成した本人がパスワードを任意で設定する必要がありとても操作が煩雑です。

    また、パスワードを設定したとしても別のメールで連絡をしなくてはなりません。
    更に、送信した相手が本当に参照したのか、ダウンロードをしたのか知る方法もないためセキュリティの観点から、ファイル転送サービスを利用した方が安全にファイル送信できると判断し、利用を禁止している組織も多いはずです。

    そのため以下のような機能を提供するのが良いと考えています。

    １．「リンクを知っている全員」を設定。パスワードの有効化を設定。
    　　※ユーザーの操作はここまで

    ２．上記で生成された共有リンクのURLをメール等で相手に送信

    ３．メール受信者は、共有リンクにアクセスするとパスワードを送信するためメールアドレスの入力が求められる。

    ４．メールアドレスを入力すると、入力したメールアドレスにパスワードが送信される。

    ５．受信したパスワードを入力するとファイルを参照またはダウンロードできるようになる。

    上記の機能を提供することで、「リンクで知っている全員」でファイルを送信したとしても、入力されたメールアドレスをログで確認できるようにすることで、いつ誰がファイルを参照しダウンロードしたのか管理コンソールのレポート機能で確認できるようにすることで、意図しない相手がダウンロードしていないかチェックすることも可能となり、組織全体のセキュリティ強化に繋がると考えます。

    Request for Improvement of the “People with the Link” Feature in Box

    We would like to request the following improvements to the “People with the link” option within Box’s Share Link feature, which is used to grant viewing or downloading access to folders or files for organisations or email addresses that do not have a Box account or existing folder permissions.

    At present, requiring the link creator to manually set a password is rather cumbersome, and as a result, many users choose not to do so. Since there is no enforcement mechanism, some organisations restrict or even prohibit the… more

    18 votes

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    1 comment  ·  Security  ·  Delete…  ·  Admin →
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14. Flag mutliple folders for Offline User

    Currently, in order to mark a folder/file for offline, you have to do it individually. It would be nice to have the ability to drag select folders/file and have the context menu provide the option to mark grouped items as available, as you might with any other native Windows function.

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    0 comments  ·  Box Drive  ·  Delete…  ·  Admin →
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15. PDF Bookmark for Box Preview

    When a PDF files is viewed through a standard browser plugin, a hyperlink can be created to directly navigate to a specific bookmark, but this functionality is missing in the Box Preview.

    For instance, if a professor wants to make a textbook reference (to a specific chapter/page number), it would prevent confusion and save the end user from having to scroll through the pages.

    12 votes

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    not planned  ·  0 comments  ·  Preview  ·  Delete…  ·  Admin →
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16. Avoid accidental edits! Set local OS ReadOnly flag initially on ALL Box Drive files; When User Clears local RO, auto-Lock file for editing!

    Currently a user can very easily ACCIDENTALLY change a file locally in Box Drive without locking. This can be completely avoided by this:

    EVERY file in Box Drive should initially have local OS (e.g. Windows) "Read-only" attribute set. If and when the user explicitly Clears/Unsets the Windows Read-only attribute, e.g. in Windows Explorer (or chooses "Lock File For Editing in Box Drive" from context menu), Box Drive shall AUTOMATICALLY Lock it in Box, ideally only allowing local editing within Box Drive. There could be a pop up message like "File Locked for editing in Box Drive; be sure to Unlock (or set Read-only attribute) when done editing (or do so Now if Locking was unintentional)."

    When done editing, of course they must either choose "Unlock File", or perhaps alternatively simply set the local Read-only attribute again which shall automatically Unlock the file in Box.

    Currently a user can very easily ACCIDENTALLY change a file locally in Box Drive without locking. This can be completely avoided by this:

    EVERY file in Box Drive should initially have local OS (e.g. Windows) "Read-only" attribute set. If and when the user explicitly Clears/Unsets the Windows Read-only attribute, e.g. in Windows Explorer (or chooses "Lock File For Editing in Box Drive" from context menu), Box Drive shall AUTOMATICALLY Lock it in Box, ideally only allowing local editing within Box Drive. There could be a pop up message like "File Locked for editing in Box Drive; be sure to Unlock… more

    2 votes

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    0 comments  ·  Box Drive  ·  Delete…  ·  Admin →
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17. Provide Notification when user is removed as a collaborator

    Right now, users do not get a notification when they are removed as a collaborator from a folder. This can cause confusion as this could be caused by a number reasons (ie deletions, inactive users), and results in admin assistance to dive in to what may have occurred. Users do get a notification when they are added to a folder, so they should also get one when they are removed from a folder as well

    1 vote

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    0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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18. Request to suppress collaborator invitation emails.

    When needing to invite a single user into multiple files and subfolders within a given folder, but not into all files in that specific folder, we'd like to see a way to suppress the email notifications that are automatically sent to that user each time the collaborator invitation is sent.

    Currently there is no way to choose to not have the email notifications go out and then it inundates the user's inbox.

    7 votes

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    0 comments  ·  Notifications  ·  Delete…  ·  Admin →
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19. Hubs permission model should be more granular

    Currently in the Box Hubs Beta, all collaborators invited into a Hub receive the "Viewer" permission on files and folders linked in the Hub. This does not allow for Hub content to be view-only and block downloading of content. Alternative methods of managing this such as rolling out classification policies would not be scalable as Hubs usage grows. It would be great if Hubs collaboration could be more granular and there was an ability to invite users or groups into a Hub with other permissions such as "Previewer" so they are more restricted on what they can do after accessing content.

    Currently in the Box Hubs Beta, all collaborators invited into a Hub receive the "Viewer" permission on files and folders linked in the Hub. This does not allow for Hub content to be view-only and block downloading of content. Alternative methods of managing this such as rolling out classification policies would not be scalable as Hubs usage grows. It would be great if Hubs collaboration could be more granular and there was an ability to invite users or groups into a Hub with other permissions such as "Previewer" so they are more restricted on what they can do after… more

    142 votes

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    6 comments  ·  Box Hubs  ·  Delete…  ·  Admin →
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    under consideration  ·  AdminAnonymous (Admin, Box) responded

    This feature is under consideration

20. Publish Box Collections to Users and Groups

    Admins need a way to publish pre-defined collections to Users / Groups . Its also necessary to make these collections visible in Box Drive App.

    9 votes

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    1 comment  ·  Collections  ·  Delete…  ·  Admin →
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