4013 results found

1. Prevent file duplication when using template and file replacement

   Box Sign allows the creation of templates that replace the underlying document within a signature request / template while keeping the existing field placeholders in place.
   However, using a different document than the pre-set document will result in duplicate files identical to the original document in the destination folder of the Sign document.
   This means that one unnecessary file is generated each time the template is used once.
   If a template is used 100 times, there can be as many as 100 unnecessary files!
   Of course, this will not occur if no files are replaced. However, it is common to replace an existing document with another and use the Sign template.

   What we really need is a Sign template with the following items set without the documents.
   -Signatures & Fields
   -Recipients
   -The save location

   *The save location should be freely specified, not be the same as the template storage folder.

   In Japanese：
   Signでは、既存のフィールド・プレースホルダーを保持したまま、署名リクエスト/テンプレート内の基礎となるドキュメントを置き換えるテンプレートを作成することができます。
   しかし、事前にセットされたドキュメントとは異なるドキュメントを使用することで、保存先フォルダに元の文書と同じファイルが重複して作成されます。
   これは、テンプレートが1回使用されるたびに、不要なファイルが1つ生成されることを意味します。テンプレートが100回使用されれば、不要なファイルは100個にもなります！
   もちろん、ファイルを置き換えない場合はこのようなことは起こりません。しかし、既存の文書を別の文書に置き換えてSignテンプレートを使用することは一般的です。

   本当に必要なのは、ドキュメントファイルは無しで以下の項目がセットされたSignテンプレートです。
   ・署名フィールド
   ・受取人（リクエスト送信先）
   ・保存場所（ドキュメント格納先）

   ※保存場所は、テンプレートの保存フォルダと同じにするのではなく自由に指定できるようにするべきです。

   Box Sign allows the creation of templates that replace the underlying document within a signature request / template while keeping the existing field placeholders in place.
   However, using a different document than the pre-set document will result in duplicate files identical to the original document in the destination folder of the Sign document.
   This means that one unnecessary file is generated each time the template is used once.
   If a template is used 100 times, there can be as many as 100 unnecessary files!
   Of course, this will not occur if no files are replaced. However, it is common to… more

   39 votes

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   gathering feedback  ·  4 comments  ·  Box Sign  ·  Delete…  ·  Admin →
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2. provide option to not automatically accept collaboration invitations when being invited from a user group

   I do not have option to not accept the collaboration invitation when content is shared with a user group that I belong to. Is there a way to have the option to not accept the invitation when invited by a user group that I am part of it.

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   0 comments  ·  Zones & Multizones  ·  Delete…  ·  Admin →
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3. Customizing Sender in Ready Sign Link

   When Box Sign is initiated via Ready Sign Link, the Template Creator currently becomes the Sender of the sign request.

   However, depending on the document or process, we may want the user who initiates the Ready Sign Link to be the Sender. To address this, it would be helpful if the Sender could be customizable when generating the Ready Sign Link (e.g., choose either the Template Creator or the Ready Sign Link Initiator as the Sender).

   As a workaround, we are currently using a Service Account user to create the template, so the Sender appears as something like "ACME Sign Admin."

   When Box Sign is initiated via Ready Sign Link, the Template Creator currently becomes the Sender of the sign request.

   However, depending on the document or process, we may want the user who initiates the Ready Sign Link to be the Sender. To address this, it would be helpful if the Sender could be customizable when generating the Ready Sign Link (e.g., choose either the Template Creator or the Ready Sign Link Initiator as the Sender).

   As a workaround, we are currently using a Service Account user to create the template, so the Sender appears as something like "ACME Sign… more

   19 votes

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   0 comments  ·  Box Sign  ·  Delete…  ·  Admin →
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4. Extend expiration dates to be shown in their user activity reports

   For external collaborations, it shows the date the collaboration is going to end when it's first set in the user activity to report as
   -Action: Collaboration expiration
   -Details: To: YYYY-MM-DD

   However when you extend this period, the "To: YYYY-MM-DD" isn't displayed so you don't know until when it's extended until unless you go the individual folder/file itself and look at the "clock" mark manually.
   In the report
   -Action: Extend collaborator expiration
   -Details: [Blank]

   The customer wants to have a grasp of each expiration dates so they're saying looking at each item manually on Box is impractical.
   They would like the extended expiration dates to be shown in their user activity reports.

   For external collaborations, it shows the date the collaboration is going to end when it's first set in the user activity to report as
   -Action: Collaboration expiration
   -Details: To: YYYY-MM-DD

   However when you extend this period, the "To: YYYY-MM-DD" isn't displayed so you don't know until when it's extended until unless you go the individual folder/file itself and look at the "clock" mark manually.
   In the report
   -Action: Extend collaborator expiration
   -Details: [Blank]

   The customer wants to have a grasp of each expiration dates so they're saying looking at each item manually on Box is impractical.
   They would like the… more

   2 votes

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   0 comments  ·  Users and Groups  ·  Delete…  ·  Admin →
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5. Name in the notification email of Box Relay should be the initiator of a workflow rather than workflow owner/creator.

   Currently the name displyaed in the notification email of Box Relay is the name who owned/created the workflow.
   It's idal to be displayed Name of initiator of a workflow in the notification email especially in caseunspecified majority of people might launch the workflow by manual.
   Enabling the above feature makes it much easier to confirm user who start the flow.

   25 votes

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   1 comment  ·  Workflow  ·  Delete…  ·  Admin →
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6. Add information about when users clicks a bookmark to the user activity report

   Currently, the behavior when users click a bookmark created in Box and move to the link destination is not included in the user activity report.
   Administrators want to check which they used bookmarks and when from Box and which sites they accessed from the log.
   Please add information about when they click a bookmark to the user activity report.

   ＜アクティビティレポートにブックマークをクリックしたときの情報を追加してほしい＞
   現在は、Boxに作成したブックマークをクリックし、リンク先へ遷移した際の動作がアクティビティレポートに記載されません。
   管理者は、どのユーザーが、いつ、Box上からブックマークを利用し、どのサイトへアクセスしたのかログから確認したいと思っています。
   アクティビティレポートにブックマークをクリックしたときの情報を追加してください。

   1 vote

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   0 comments  ·  Admin Reports  ·  Delete…  ·  Admin →
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7. Box Drive (Windows) - Remember folder view settings

   We’ve been using Box Drive since launch, and it’s been an incredible improvement in our workflow. Only a small issue has made it notably less useful in saving time, and is a known issue documented here (community.box.com/t5/Box-Drive-Known-Issues..)

   Our file name and directory lengths are wider than the default for Box Drive/Windows. Normally Windows remembers preferences around column width, but in this case, as you know, Box Drive does not. This causes us to have to manually resize the “Name” field in every folder/directory, every time we access one. Therefore each user is having to do this perhaps dozens of times a day--- a lot of unnecessary time wasted.

   Of course, Box Drive solves so many problems in our workflow that this is a relatively small nuisance--- but possibly one of the most important issues outstanding to us for future development with the Box Drive application.

   Thanks for your hard work on this project--- it’s much appreciated and valued.

   We’ve been using Box Drive since launch, and it’s been an incredible improvement in our workflow. Only a small issue has made it notably less useful in saving time, and is a known issue documented here (community.box.com/t5/Box-Drive-Known-Issues..)

   Our file name and directory lengths are wider than the default for Box Drive/Windows. Normally Windows remembers preferences around column width, but in this case, as you know, Box Drive does not. This causes us to have to manually resize the “Name” field in every folder/directory, every time we access one. Therefore each user is having to do this perhaps dozens of times… more

   181 votes

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   29 comments  ·  Box Drive  ·  Delete…  ·  Admin →
   delivered  ·  AdminAnonymous (Admin, Box) responded

   Box Drive beta is complete, and this capability is now available in the latest public release. To install the Windows version with ARM support, visit https://www.box.com/resources/downloads. For release details, see https://support.box.com/hc/en-us/articles/43804162052627-Box-Drive-v2-47-for-Windows-Release-Notes.

8. Transfer Workflow Ownership (not sending it as a template but as a workflow)

   Recently the workflow ownership transfer has been released.
   https://support.box.com/hc/en-us/articles/4402945686291-Transferring-Your-Workflow-to-Another-User

   However, this is to make the template of the workflow that is needed to be transferred.

   There is a need to transfer the actual workflow for below reasons:

   1. the new owner needs to check the past workflow activity but with the template it is not possible
   2. since it is a template, the new owner still needs to make the workflow

   Thank you for your consideration.

   40 votes

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   0 comments  ·  Workflow  ·  Delete…  ·  Admin →
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   not planned  ·  Adminschiou (Admin, Box) responded

   We definitely want to address this use case (new owner sees past workflow activity) but do not have plans to address it in the near term. We will update when we have a firmer idea of when this can be tackled.

9. About the scope of expiration notice to co-owners.

   Currently the expiration of the invited user to a folder is notified to the owner and co-owner of the folder,
   however, any co-owner cannot receive the expiration of the invitee of its child folder while owner receives all the expiration notification.

   We would like to request to cascade the scope of co-owner's privilege to its child folders so that the co-owner of the parent folder can receive all the expiration notification of the descendant folders.

   34 votes

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   researching  ·  1 comment  ·  Core & Technical Infrastructure  ·  Delete…  ·  Admin →
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10. Enforce parent folder collaboration restrictions on moved folders

    Make sure that folder settings apply to all the subfolders. Currently, even if you restrict collaboration to within your company through folder settings, a folder that is already collaborated to external users can be moved into that folder. Right now, we don’t have the mechanism to check if a folder that is about to be moved is collaborated to external user.

    21 votes

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    not planned  ·  3 comments  ·  Security  ·  Delete…  ·  Admin →
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11. Show User's Account ID

    Make individual user account IDs visible to the admin.

    3 votes

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
    delivered  ·  AdminAnonymous (Admin, Box) responded

    If you mean user id, we have added it to the new Managed User design. Please check it out and let us know if this works. 

12. Workflows with external users

    (Japanese follows)
    When an external user is invited to a folder, you want to execute a workflow that specifies an external user.

    Currently, the notification action allows you to create a workflow that specifies an external user.
    Since it is not possible to create a workflow that specifies an external user in the "folder action" > "Add collaborator" etc., I would like to see the function improved so that external users can be specified in "Add Collaborator" and other actions.

    フォルダに外部ユーザが招待されている状況で、外部ユーザを指定したワークフローを実行したい

    現状、通知アクションでは外部ユーザを指定したワークフローが作成可能。
    フォルダアクション＞「コラボレータの追加」などでは、外部ユーザを指定したワークフローが作成できない為、「コラボレータの追加」とそれ以外のアクションでも外部ユーザが指定できるよう機能改善してほしい。

    4 votes

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    0 comments  ·  Workflow  ·  Delete…  ·  Admin →
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13. Grid view for specific folders

    Have owner/co-owners enforce grid view for specific folders for a better visual user experience

    12 votes

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    0 comments  ·  Web App  ·  Delete…  ·  Admin →
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14. Unmanaged Users Workflow

    Easier way to managed "unmanaged users" in the Admin Console.
    Currently, you have to run a report to find "unmanaged users" within the customers domain, then move the to managed, wait for their acceptance, then you can delete them.
    Current customer is frustrated that this cannot be completed in a seamless manner and will remain out of compliance if their users are not managed correctly. This should be a bit more seamless and less steps.

    11 votes

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    1 comment  ·  Admin Console  ·  Delete…  ·  Admin →
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15. Add further columns to Shared Links report

    In order to prepare a csv file to bulk update existing shared links, it is necessary to
    A) run TWO reports - a BOX USERS Report (CLI command), and a SHARED LINKS Report

    If however, you wish to provide a list of shared links to each Box user who created the link(s), then a THIRD report is needed, a USER ACTIVITY Report (for max years, Items Shared action). This report needs to be filtered to show only the latest date/user that created the link (NB a shared link may be created more than once)

    B) then the BOX USERS Report output and SHARED LINKS Report output (and USER ACTIVITY Report output) are merged to identify the Item owner login ID, the creator email address, creator ID (the ID of the user who last created the link)

    Currently the SHARED LINKS Report has the following columns:
    Item owner login
    Item ID
    Item name
    Path
    Shared item type
    Shared link status
    Shared Link Derived Status
    Shared link URL
    Custom URL
    Password set
    Created date
    Expiry
    Permissions

    To AVOID the necessity of running the USER ACTIVITY Report and BOX USERS Report, and AVOID the time-consuming task of vlookups and editing to merge the three reports, it is requested that the Shared Links Report has the following THREE additional columns:

    -Item owner login ID (the ID of the box account in which the link resides)
    -Creator email address (the email address of the LAST user to create the shared link)
    -Creator ID (the ID of the user who created the shared link most recently

    By doing so, not only can CLI Command line be used to edit/remove shared links (requires itemid, itemtype and as-user (item owner login ID), but also mailmerge to users who created the shared links can be created, together with personalised spreadsheets for each user

    In order to prepare a csv file to bulk update existing shared links, it is necessary to
    A) run TWO reports - a BOX USERS Report (CLI command), and a SHARED LINKS Report

    If however, you wish to provide a list of shared links to each Box user who created the link(s), then a THIRD report is needed, a USER ACTIVITY Report (for max years, Items Shared action). This report needs to be filtered to show only the latest date/user that created the link (NB a shared link may be created more than once)

    B) then the BOX … more

    4 votes

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    1 comment  ·  Admin Reports  ·  Delete…  ·  Admin →
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16. A User activity report on folders created only

    We are looking to generate a user activity report on folders created only. Currently, user activity has file management > uploaded as an option which will include files uploaded and folders created but we would just like folders created and not files uploaded.

    1 vote

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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17. User driven file names on Mobile Uploads

    Ability to have a setting that allows the user to choose name a file OR for Box to provide the filename.

    1 vote

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    not planned  ·  0 comments  ·  Mobile  ·  Delete…  ·  Admin →
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18. Include timestamp (start and end) of an activity on report

    User wants to know the start and end times when moving files within Box. Since there is no way other than leaving a record of the user starting the process on report, we would like you to add this record for the user activity report.

    9 votes

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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19. Create annotations that aren’t visible to other users

    Annotation that only the user/owner can see and not to other collaborators.

    5 votes

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    0 comments  ·  Web App  ·  Delete…  ·  Admin →
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    not planned  ·  Brad Monroe responded

    The overall request for the ability to annotate files in Box is tracked here: https://pulse.box.com/forums/909778-feedback/suggestions/35984509-ability-to-annotate-markup-files-documents-ima

    Specific to this request, we do not plan to expose the ability to mark up a file (with highlights, drawings, etc.) with annotations that aren’t visible to other users. The primary use case for annotations in Box is to share feedback on a given file, like these examples:
    “Update this paragraph to be here instead” on a document or “Change the color of this to blue” on an image

20. Please expand user name character field limit from 50 to 100 words.

    Global companies need local characters such as Japanese and English for name field and 50 is short for some names

    4 votes

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    0 comments  ·  Admin Console  ·  Delete…  ·  Admin →
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    not planned  ·  katiele responded

    This suggestion is not under consideration for the current or future roadmap. Once we see more traction from customers who want are requesting this functionality, we can revisit our decision.